Effective July 1, 2020, and going forward, when merit increases are approved for university staff, they will follow a standardized campus allocation model administered by our campus Human Resources department, in collaboration with Budget and Fiscal Planning and the Provost’s Office. All university staff employees across campus with the same performance rating will receive the same merit increase percentage determined by the campus executive leadership.
At its regular meeting on Tuesday, May 19, the University of Colorado Board of Regents voted to suspend merit increases for FY 2020-21.
Merit increases are applied to base salary only, not to any additional temporary, non-base building pay. Pay increases for purposes other than merit (e.g. equity, compression, retention) should be addressed outside of the July 1 merit increase process throughout the year as they arise. University staff merit increases are uploaded to PeopleSoft HCM and typically effective July 1st.
To be eligible for a merit increase when a merit pool is available, university staff employees must:
- Be in an active, regular (not temporary) university staff appointment on the merit effective date, i.e., July 1, and
- Have a completed performance evaluation for the most recent performance cycle (2/1/19-1/31/20) with a rating 3, 4 or 5 on file with Boulder Human Resources due by the campus deadline, and
- Be funded with general fund continuing budget, temporary budget or non-general fund (gift and/or auxiliary) continuing budget.
- Employees who convert from a classified appointment to a university staff appointment are eligible for merit if the above criteria are met. If using Cornerstone, submit a help ticket to the HR Employee Relations team for assistance with the performance evaluation documentation.
- Employees receiving a base pay increase processed, approved and effective by the end of March will remain eligible for merit if the above criteria are met.
Temporary appointments and limited term appointments of 12 months or less are not eligible. New hires with effective appointment dates of February 1 or later are not eligible for a merit increase on July 1 of that same year since they do not have a performance score for the merit evaluation performance cycle. Employees receiving a base pay increase AFTER March 31 are also not eligible.
Since the Board of Regents may apply different merit restrictions to officer level positions, officer merit allocations will be managed separately from the campus-wide university staff allocation process. Some exceptions also apply to university staff employees paid on a Regent-approved employment contract.