Published: April 26, 2021

According to the Colorado Department of Personnel & Administration, the Colorado State Personnel Board Rule 5-4.(A) will remain in effect through the end of the 2020-2021 fiscal year. 

Rule 5-4.(A) states that, during a declared emergency such as COVID-19, if a classified employee could not request, or was denied leave due to business necessity and was not given reasonable opportunity to use it, the annual leave up to eighty (80) hours over the maximum accrual allotment may be either carried over or paid out one time, before the end of the fiscal year. No hours carried over from a previous fiscal year can be carried over for a second fiscal year. Business necessity is defined at the division, college, or department level.

If leave was not denied or cancelled and the employee had reasonable opportunity to use requested leave, the rollover or payout is not applicable and the employee’s accrued leave above the max is forfeited. Classified employees who believe they are eligible for a carry over or payout of their annual leave should complete the Declared Emergency Leave Rollover Request Form and submit to their supervisor for approval. 

Completed forms must be submitted to the HR Service Center for processing no later than June 1, 2021.

As a reminder, University staff and 12-month faculty and can carry up to 352 hours (44 days) of vacation leave from one fiscal year into the next. Those with a balance over 352 hours on July 1, 2021 will lose excess hours during the annual leave sweep performed after the July payrolls. Excess leave hours may also be donated to the Leave Sharing Program

Supervisors or employees requesting guidance or additional information can contact their Employee Relations Consultant.