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Common Questions - IRB

I can't login to eRA. What do I do?

When you are unable to login to eRA, you will receive one of the following error messages:

Login Error: Bad username/password, please contact UMS helpdesk (error code: umsad, 0)
Solution
The Boulder campus was not selected.  Re-enter your login credentials and select Boulder for your campus.
Login Error:  Bad username/password, please contact UCB helpdesk (error code: identikey, 0)
Solution
Your username/password combination was incorrect.  Re-enter your login credentials, select Boulder as your campus and try again.
Login Error:  Your profile has not been setup within InfoEd.  Please contact your system administrator.
Solution:
Your CU Identikey was not granted eRA access.  Contact your department's Personnel/Payroll Liaison (PPL) and ask for a Person of Interest (POI) number with eRA and DEPA access.  It may take between 1 - 3 days for you to gain access. 

I received an error in eRA. What should I do?

If you receive an error that stops you from completing your submission, please contact the office at irbadmin@colorado.edu.  To best help you please include the following information when possible:  

  • Type of computer (i.e. PC or Mac)
  • Operating system (e.g. Windows 7)
  • Internet browser and version number (e.g. Firefox  26.0)
  • Description of task you were trying to complete when error presented itself
  • Screenshot of the error message (Example) – if you cannot take a screenshot please try to provide as much of the text from the error as possible 

Where do I get a CITI completion report?

You may obtain a CITI completion report from www.citiprogram.org. You will need the username and password you created for the CITI website. If you do not remember this information contact CITI support.

Once you have logged into your CITI account, you may print your completion report from the main menu. If you do not see the appropriate course listed on this page, see this tutorial.

What is a Person Of Interest (POI) number and how do I get it?

In order to have access to the Electronic Research Administration Portal (eRA), you need to have an employment relationship with the university.  If none exists -- which is common for students – you will need to obtain a Person of Interest number (POI#).  

POI#s can be requested from your department Personnel Payroll Liaison (PPL).   Be sure to request a POI# that specifically has the “Electronic Research Admin”  type/privilege and DEPA access (POI Type “00007 - External Trainee” or POI Type “00015- Security Access”) or you will not be able to access eRA or the DEPA reporting form and will need to contact the PPL again.  

The POI# will take 1-3 days to become active once it is given the correct privileges.  The IRB does not have a list of PPLs.  Contact your department's front desk to find your PPL.  

Are you a PPL looking for research compliance POI guidance? See Student POIs for specific instructions. 

I get a "Security: Mistmatch..." error when I try to upload a document. What should I do?

The security mismatch error usually happens for one of two reasons:

Reason #1:  The file you are uploading is in use or open in another program.
Solution:  Close any other program that may be accessing the file (e.g. Adobe Acrobat, MS Word, etc.) and attempt the upload again.

Reason #2:  You are using Firefox and the browser cannot read the file. 
Solution:  If you are using a Windows PC switch to Internet Explorer.  If you are using a Mac, switch to Safari.  Attempt the upload again. 

If neither of these solutions work, email a screenshot of the error to the IRB office email.

Do I really need a POI number?

Not all students need to obtain a POI number.  The answer depends on which systems you need to access.  View the decision tree below to help you decide. 

POI Decision Tree

If you need a POI number, visit the "What is a Person of Interest (POI) number and how do I get it?" question above. 

Are you a PPL looking for research compliance POI guidance? See the Student POIs for specific instructions. 

How do I edit a submission that I’ve already sent in?

If a submission has already been sent to the IRB Office or to a faculty advisor for review, contact the IRB Office and a staff member will have the submission sent back to you. Do not create a new submission (e.g. Amendment, Initial Application, etc.). 

What is the CU-Boulder FWA # (Federalwide Assurance)?

The University of Colorado Boulder’s FWA is #00003492. The FWA Expiration date is March 13, 2017.

What are the CU-B IRB registration numbers?

The University of Colorado Boulder has two panels each with its own respective number:

  • IRB #1 (Social Behavioral) – 00000191
  • IRB # 2 (Biomedical) - IRB00000774

I am completing an Institutional Authorization Agreement (IAA) form. Where do I find the FWA and/or IRB Registration numbers of another institution?

To obtain this information, contact the institution's IRB. Sometimes this information is also listed on the institution’s IRB website. Alternately, you may also be able to find this information on the OHRP Database.

Does my research require IRB Review?

Not all research requires IRB review. Use HRP-310: WORKSHEET - Human Research Determination to confirm that your study meets the criteria for human subjects research. 

How do I apply for IRB Review?

Applications are submitted through eRA, the IRB’s electronic system. See the Submission Guides page for step-by-step tutorials.

How do I complete CITI training?

CITI training is completed online at http://www.citiprogram.org.  Completed CITI training is required for to all research regardless of review category. See the CITI Training page for more information. 

How do I route a submission to my faculty advisor?

See the Adding Your Faculty Advisor to the Routing Path tutorial for specific instructions. 

How do I check the status of my review?

The most current status of your review is displayed in eRA. See the Check Review Status page for specific instructions.

I need a protocol number to register for Clinicaltrials.gov and/or apply for funding. How do I get one?

  1. Go to https://era.cu.edu and login with your CU identikey and password.  Select “Boulder” for the campus.  The My Open Action Items screen will load. 
  2. On the left side of the screen, click the on the My Human Subjects menu.  The menu will expand.
  3. In the menu, click on Create New.  A new window will open. 
  4. In the new window, the “New Human Protocol in Human Subjects Development” radio button will be selected.  Click the Continue button to confirm this selection.  The screen will refresh.
  5. Enter the title of your new study.  Click the Continue button.  The screen will refresh.
  6. If you will be the PI for this study, confirm your name is selected.  If someone else will be the PI, select their name from the list.  Click the Continue button.  The protocol creation window will close and a new Submission window will open.  Your protocol number will be listed in the top right corner of the screen in this format: ##-#### (e.g. 14-0813). 

The form or template you provide is not working properly on my Mac. What do I do?

Use the ADA compliant version of the document; these versions are available on the Forms & Templates page.  If you do not see the document you are having trouble with listed on this page, contact the IRB Office

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