You are here

Disclosure of External Professional Activities (DEPA) Form

This page provides information about the DEPA disclosure form, troubleshooting access problems, and who is required to submit the form.

  • To view a sample DEPA disclosure form before beginning a submission: Sample DEPA Form                   
  • To submit a DEPA, follow the instructions below either for Employees or Students

Need Assistance?

  • IT Help: If you have technical difficulties logging into MyCUInfo, the Faculty Reporting & DEPA  feature, or accessing the link to the DEPA form, please assess your browser . We recommend using the following browsers: Firefox, Chrome, Internet Explorer or Safari. If difficulties persist please contact IT: help@colorado.edu or call: 303-735-4357 (5-HELP) as they have a flowchart for troubleshooting DEPA access issues.

  • Note, you must be established in the CU personnel system with a UUID in order to access the DEPA reporting site.  (UUIDs are automatically assigned when employees, students, and POIs are set up in their respective personnel systems. You do not need to know or keep track of this number- it is not the same as an employee, student or POI ID number.)

  • Content Help: If you have questions about the DEPA form, please see the Sample DEPA Form or email the Compliance Director, Conflicts of Interest and Commitment in the Office of the Vice Chancellor for Research: Pamela.Rosse@colorado.edu or, simply, coi@colorado.edu. Or call 303-492-3024.  

  EMPLOYEES and Persons of Interest (POIs):

  1. Log in to MyCUInfo at http://mycuinfo.colorado.edu/.
  2. Click on top tab: CU Resources. (If this tab does not appear, simply continue to Step 3.)
  3. Scroll down and click "Details" on the Faculty Reporting & DEPA tile.
  4. Click on:  Login to DEPA. Be sure not to click on the FRPA reporting option.
  5. Once access is allowed, follow the instructions on the DEPA reporting page.

 STUDENTS, who are not employees (or who are employees):

  1. Log in to MyCUInfo at http://mycuinfo.colorado.edu/.
  2. Scroll over and Click on: DEPA (LOWER right column)
  3. Follow the instructions on the DEPA reporting page

All DEPA disclosure forms must be submitted electronically for tracking and auditing purposes.

 Who is required to submit the DEPA?

All faculty, and any other employee or student with responsibility for the design, conduct or reporting of research are considered critical to the research process and must disclose any significant financial interest and external professional activity that could compromise university decision making or duties. Projects and protocols submitted to the Office of Grants and Contracts or to the IRB cannot receive approval until an annual DEPA is submitted, reviewed and approved.   It is not for each individual researcher to decide if he/she must report based on a belief that no conflicts exist.  ALL personnel listed in the groups below must report, as stipulated, in order for the institution to be in compliance with federal regulations and institutional policies. 

The following University of Colorado Boulder personnel required to submit an annual Disclosure of External Professional Activities (DEPA) include:

  • ALL Tenure track faculty (assistant, associate, full professor)
  • ALL Adjunct faculty (assistant, associate, full professor) and Visiting faculty
  • NOTE: Adjoint faculty DO NOT need to submit
  • ALL Research professors (assistant, associate, full)
  • ALL Research employees with "research" in the title (e.g. professional research assistants [PRAs], senior professional research assistants, research associates, and senior research associates)
  • Instructors, Librarians, Museum associates
  • Any KEY PERSONNEL involved in research who is supported in salary, supplies, space or other resources by grant funding. (This includes PIs, co-investigators, and may include coordinators, graduate students/students.)
  • Undergraduate students, Graduate students, Fellows-IF they are responsible for the design, conduct or reporting of research. Also see: Outside Employment by Graduate Students on RA Appointments, COI Section - http://www.colorado.edu/industry/sites/default/files/attached-files/Outside%20employment%20by%20Graduate%20Students%20on%20RA%20appointments.pdf 
  • Volunteers and consultants-IF they are responsible for the design conduct or reporting of research. (Non-university employees such as collaborators, consultants and subcontractors may be allowed to submit disclosure from another institution, depending upon funding agency requirements.)
  • Staff who negotiate or execute research agreements on behalf of UCB, staff of Contracts and Grants, and staff of the Technology Transfer Office, and members of research review committees
  • Note: Professional Exempt personnel (P.E.), Lecturers and Teaching Assistants DO NOT need to submit unless they are responsible for the design, conduct or reporting of research or negotiating or executing agreements on behalf of UCB. 

 

University of Colorado Boulder
© Regents of the University of Colorado
PrivacyLegal & Trademarks