I-9 Guidance


In accordance with the Immigration Reform and Control Act of 1986 ("IRCA"), the University of Colorado Boulder must verify employment eligibility of each employee. Employment eligibility must be documented using the federal Employment Eligibility Verification (I-9) form. The IRCA does not apply to employees hired prior to November 6, 1986 who have been continuously on the university's payroll since that date.

  • Campus appointing authorities may not allow employees to work before ensuring that required I-9 documentation will be received within three working days of the beginning of employment.
  • If employment eligibility is not verified by the third day of employment, employees shall be taken off the work schedule immediately, until documentation is received. Human Resources, in partnership with Payroll and Benefit Services, reserves the right to temporarily suspend direct deposit of paychecks in an effort to facilitate the completion of I-9 documentation. Continued failure of the employee to submit the required I-9 documentation will result in termination from CU Boulder employment.
  • Human Resources will produce monthly reports listing active employees whose I-9 effective date field in the PeopleSoft Human Resources system has not been completed, or whose I-9 expiration date has passed. HR is responsible for following-up on non-compliance with personnel liaisons and directly with employees as needed.
  • Departments that fail to comply with this policy shall be responsible for any fines that may be levied against the University.

I-9 Procedures

  1. You must provide to your new employees the List of Acceptable documents so the employee is prepared to complete his/her Form I-9 in a timely manner.
  2. In general, upon acceptance of an offer of employment or within three working days of the beginning of employment, departments must send faculty, staff and graduate student employees to a campus I-9 partner that has delegated authority from Human Resources to have employment eligibility verified. Employees may also have their I-9 verified in the Office of Student Employment in Regent room 205.
  3. Only authorized personnel in departments with delegated authority may sign form I-9 on behalf of the university.
  4. I-9 forms completed by departments must be sent to the Human Resources. Human Resources will review the I-9 forms for completeness and enter the I-9 effective date field in the PeopleSoft HCM system.