My Leave Replacement Initiative - PeopleSoft Time & Labor

Training and Learning

CU Boulder Human Resources has engaged with CU System for a system-wide time-tracking replacement initiative for My Leave. Boulder HR is actively working alongside CU System and all CU campuses to replace My Leave with the centralized solution PeopleSoft Time & Labor.

Currently in Build Phase

  • October 2025: Build Phase activities kickoff, project timeline announced, change management planning activities
  • March 2025: Design Phase activities kickoff, including core solution design, 3rd party system fit gap, change management preparation, and project management planning
  • February 2025: Initiate Phase completed with confirmed requirements and leadership decisions finalized
  • November 2024: System and campus project teams engaging in requirements review discussions
  • September 2024: System project team and campus leadership have selected SpearMC for project lifecycle consultant services

My Leave Replacement Initiative Frequently Asked Questions

General Current Status Timeline
General

To improve timekeeping capabilities, enhance employee experience, provide better tools for the HR community and increase the accuracy and quality of payroll data.

This initiative would impact any employees currently using My Leave and may impact other employees currently using a third-party time tracking system.

Informed by the current state findings and analysis, recommendations will be developed to address opportunities and pain points. A tiered decision model has been developed to ensure the project aligns with CU’s strategic needs and appropriately supports operational processes for time entry and leave requests. The decision model will also consider effects to upstream and downstream processes. The Boulder project team is committed to ensuring the HR, payroll, and IT communities across our campus are represented in key project decisions.

Decision Tier Table
TierDescriptionLevel of ImpactDecision Maker
Tier 4Tier 4 decisions are strategic in nature and require the highest level of decision authority.Very High ImpactVice Chancellor Group: Chief Financial Officers and Chief Operating Officers from each campus
Tier 3Tier 3 decisions are also tactical in nature, but are expected to have a high level of impact. Examples include when there are disparate practices across campuses that have been determined to require standardization, policy changes or situations with technology tool changes.High ImpactProject Steering Committee: Chief Human Resources Officers and Chief Information Officers from each campus.
Tier 2Tier 2 decisions are tactical and may fundamentally change how an existing process works or how the roles/responsibilities involved perform the process.Moderate ImpactCampus HR Leads: HR Directors/AVCs from each campus
Tier 1Tier 1 decisions are expected to be operational in nature with minimal impacts to how people perform their jobs (e.g. process improvements to streamline how work is executed, improve quality, and/or timeliness).Low ImpactEmployee Services Department

All My Leave users will transition to PeopleSoft Time & Labor upon go-live. My Leave will no longer be available for use.

This webpage is your go-to resource for all updates and information regarding the My Leave replacement initiative. In addition, we will provide update announcements during the monthly Full HR/HR Liaisons meetings as well as in HRSC and HR Liaison newsletters.

 

The T&L Project has entered the Build Phase, ending January 2026. This phase focuses on building the system for CU’s requirements.

This work includes integrating select third-party timekeeping systems with the PeopleSoft Time & Labor system and replacing other third-party systems entirely with Time & Labor. The system project team manages and coordinates these activities.

  • Build Phase: September 2025 - January 2026
  • Test Phase: February 2026 - June 2026
  • Training Phase: July 2026 - September 2026
  • Go Live Deployment: September 2026
  • Post Go Live Support: October 2026 - February 2027

 

Meet the Boulder Project Team

 

  • Project Sponsor
  • Director of HRIT
  • Project Manager
  • Business Analyst
  • Change Manager (OCM)
  • SME Lead
  • HR Subject Matter Experts