The new APS on Standards Processes and Procedures for Appointment, Reappointment, Tenure and Promotion sets forth the procedures for external evaluators for comprehensive review (for those units that use them), tenure, and promotion:
[Units will solicit] evaluations in writing of scholars from outside the University and from various locations who are qualified to judge the candidate. Such outside evaluations are mandatory in cases of recommendations for tenure and promotion. Selection of external evaluators shall be undertaken by the department in consultation with the candidate. A uniform selection process shall be identified in primary unit bylaws and followed consistently by the primary unit. Candidates shall be given the opportunity to suggest possible evaluators and may also indicate specific scholars to exclude from consideration because their evaluations might be prejudiced against the candidate. Primary unit bylaws will describe the process used in the department regarding the selection of external evaluators. Care must be taken to exclude any evaluators whose evaluations might constitute a conflict of interest. A minimum of six external letters shall be added to the file. All letters that are received must be included in the file. These letters must be treated as
confidential; they shall not be shared with the candidate, though a redacted summary of the evaluation shall be shared in writing with the candidate. The primary unit may offer external evaluators a modest stipend for their work.
In particular, under this policy, candidates under review may suggest evaluators to be included as well as “specific scholars to exclude from consideration because their evaluations might be prejudiced against the candidate.”
Units will need to revise their bylaws if they do not use such a procedure. The following guidelines should be used: