Rate-based sales of goods and services from campus units to internal and external customers are subject to guidelines regarding rate-setting and recording transactions. The campus facilitates an annual process regarding all Rate-Based Service Activities (RBSAs). RBSAs are defined as instances in which goods or services are provided at consistent rates based on units of sale (e.g., $100 per hour), in any volume or frequency, to customers internal or external to CU Boulder.

The submission deadline for fiscal year 2020-21 (FY21) rates is March 27, 2020.  The rate development documents (rate sheets and certifications) are available at the links below.

The RBSA Cycle Eligibility Decision Tree is available to help with determining which units are RBSAs and which documents are required.

RBSA Fiscal Year-end Planning

BFP has provided a tool to assist units with both internal and external customers complete RBSA fiscal year-end transfers. Learn more on the RBSA Fiscal Year-end Planning page.

FY21 Rate Sheets 

Certification Forms

These forms are different than rate sheets, but only apply to special circumstances explained below.

In addition to the instructions embedded within the rate sheets, we offer open training sessions leading up to the submission deadline to support you as you prepare your rate sheets. The first hour of each session consist of our general overview of the process, a live demonstration of the rate sheets and some group Q&A time. For the second hour, we make ourselves available for 1:1 check-ins to help you on the spot with any questions specific to your unit.

Schedule of Open Training Sessions

  • #1 - Tuesday, February 25, 2020
    • When: 1:00pm-3:00pm
    • Where: Regent 302
  • #2 - Wednesday, March 4, 2020
    • When: 10:00am-12:00pm
    • Where: Regent 302
  • #3 - Thursday, March 12, 2020
    • When: 10:00am-12:00pm
    • Where: Regent 1B86
  • #4 - Friday, March 20, 2020
    • When: 10:00am-12:00pm
    • Where: Regent 1B86

If you have questions before trainings become available, please reach out to rates@colorado.edu.

All RBSAs, as defined above, are required to complete and submit the above rate sheets annually, with the following exceptions:

  • Activities anticipated to generate no external revenues and less than $10,000 of internal revenues during the upcoming fiscal year
  • Activities anticipated to generate no internal revenues, and for which the good or service is produced without any related expenses charged to the speedtype
    •  For situations of this nature, there are no statutory minimum or maximum rate levels, meaning that rate development via the rate sheets above is not necessary.  However, a brief, one-time certification and statement of selected rates is required and will stand until/unless circumstances change and this exception no longer applies.

Revenues do not imply RBSA status if they are generated from one of the following activities:

  • Registration fees for conferences or sponsored events
  • Ticket sales for admission to permanent venues (e.g., museums) or occasional events (e.g., concerts)
  • Fees or fines assessed to students or the public
  • Retail-like sales of goods (e.g., t-shirts, advertising space)
  • Passive revenue accumulation from contractual arrangements, royalties, or profit-sharing
  • Direct reimbursements wherein the customer funds the purchase of an item used in a service provision (e.g., equipment or parts)
  • Residual distributions from a scope-based contract in Fund 33

Internal customers
Anyone with a CU speedtype (except fund 80). Learn more on our internal customers webpage.

External customers
Fund 80 speedtypes and those without speedtypes (private individuals, companies, etc.). Learn more on our external customers webpage.