Transitioning can be a very private and stressful time. Therefore, this information was created to provide employees with information about campus policies, procedures, and resources that are available to assist our transitioning employees.

It is the ongoing policy and practice of CU Boulder to provide equal employment opportunity to all individuals. CU-Boulder prohibits discrimination on the basis of sex, gender identity, gender expression, and transgender status. The CU Boulder Discrimination and Harassment Policy protects applicants and employees from being discriminated against or harassed because of race, color, national origin, sex, gender identity, gender expression, pregnancy, age, disability, creed, religion, sexual orientation, veteran status,  political affiliation, and political philosophy..

If you feel you have been discriminated against or harassed because of your sex, gender identity, gender expression, or transgender status, you can contact the Office of Institutional Equity and Compliance at 303-492-2127 or you can visit the OIEC’s website to learn more information.

For information regarding health benefits, contact Employee Services. You can talk with a benefits counselor by calling 303-860-4200 or Toll-free: 1-855-216-7740. Information regarding benefit plans can be found on the Employee Services website.

The Center for Inclusion & Social Change provides information dissemination and referral; educational, cultural and social programming; advocacy and voice for the gay, lesbian, bisexual, transgender, queer, intersex, and allied (GLBTQIA) community at CU Boulder. The Center for Inclusion & Social Change serves GLBTQIA students at CU Boulder, although the center can also provide support for faculty and staff. This office works closely with other campus departments, organizations and community groups to provide these programs and services.

The Faculty and Staff Assistance Program (FSAP) is a free confidential counseling/consulting/referral service designed to provide assistance to faculty and staff for personal or work-related concerns that may interfere with job performance.

The Faculty and Staff Assistance Program (FSAP) is a free confidential counseling/consulting/referral service designed to provide assistance to faculty and staff for personal or work-related concerns that may interfere with job performance. FSAP provides the following services which could be helpful to you as you consider this important question: short-term counseling, group counseling, referral services, crisis intervention services, general consultation, supervisor consultation, work-life services, workshops, and trainings.

The Center for Inclusion & Social Change provides information dissemination and referral; educational, cultural and social programming; advocacy and voice for the gay, lesbian, bisexual, transgender, queer, intersex, and allied (GLBTQIA) community at CU Boulder. Some helpful information can be found here: https://www.colorado.edu/cisc/resources/trans-queer

Your name will need to be changed in the Human Resources PeopleSoft HCM. To do this, you will need to fill out the official Name Change Procedure and Form and provide a copy this and your Social Security Card with your new legally changed name to the personnel and payroll liaison (PPL) for your department. Your Hr Liaison will change your name in HCM. It takes a few days for the system to register this new information. *Please Note: Once your name is changed in HCM, if you have benefits through CU Boulder, the system will automatically notify your insurance provider of the change and you will receive new insurance cards reflecting your new name.

For faculty/instructors and advisors who have not changed their name legally, there is also an option to change have your preferred name reflected in Campus Solutions, in class searches, on students’ class schedules, and in the Canvas Learning Management System. To learn more about this option, please contact the Office of the Registrar at registrar@colorado.edu or reid.kallman@colorado.edu.

You must bring your card to the Buff OneCard office located in the Center for Community (C4C) N 180. They will reprint your Buff OneCard with your new name for $5.00. You will need to show a driver’s license with your new name or if your name has already been changed in the HCM (see above), that is sufficient. For questions, contact the Buff OneCard office at 303-492-0355.

If you are comfortable working with your department HR liaison, they can assist you in changing your gender marker. However, if you would prefer not to go through your PPL for this matter, you can contact Human Resources (303-492-6893) or hrmail@colorado.edu to assist you.

Currently, there is no official form to fill out to change your gender marker. However, you must provide a legally recognized piece of identification that states your new gender. Acceptable forms of identification include:

  • Drivers License
  • Passport
  • Revised Birth Certificate

Only one of these documents is necessary. Once provided with the documentation, your PPL or HR liaison will change your gender marker in the HCM system. *Please Note: Your PPL or the HR liaison must contact the Benefits Office (303-860-4200, option 3)  to notify them of the gender marker change. The Benefits office will then work with your insurance provider to ensure that your gender marker is changed appropriately in their records..

To learn about the specifics of each medical plan covers, please contact your insurance provider which can be found at the Employee Services carrier contact list.

Email Address:

Once your name has been officially changed in PeopleSoft HCM, you can contact the Office of Information Technology (OIT) at 303-735-HELP to change your email address. OIT will continue to forward you emails that are sent to your old email address.

Caller ID:

To change your name as it appears when you dial out from your office telephone, contact your IT/Telecom liaison for your department. The IT/Telecom liaison can make this change for you online.

Directory Information:

The CU Boulder People Search Directory will automatically update your new name a few days after your department HR liaison changes your name in the Human Resources PeopleSoft HCM. For the A to Z Directory, your PPL will need to manually update that information with your new name. If you have not legally changed your name, but would prefer another name to be reflected in the campus directory, you can contact the Office of Information Technology (OIT) at 303-735-HELP. They will assist you in creating a “nickname” in place of your first name for the campus directory only.

The Center for Inclusion & Social Change has a list of accessible Unisex and gender neutral restrooms.

There are several offices that can assist you, your supervisor(s), and your coworkers regarding your transition. Each situation is unique and the employee should feel comfortable working with whatever resource they prefer. Employee Relations, the Faculty and Staff Assistance Program, the Office of Faculty Affairs, and the GLBTQ Resource Center are all great resources for an individual or a department to consult with about an employee’s transition and best practices to respect the rights and privacy of the individual who is transitioning.