Our Mission

Centralize      

Centralize space data, understanding, analyses and requests.

Liberate

Liberate spatial data, understanding and utilization measures. Facilitate a fair, transparent and logical space request and allocation process.

Optimize

Optimize space utilization through reviews and recommendations. Create and apply benchmarks and guidelines.

Predict

Capture and predict space needs of campus units. Use flexible, indicative space model to develop growth or contraction scenarios.

What We Do

  • Maintain accurate space database of university owned and occupied space.
  • Administer a fair and equitable process for requesting and allocating campus space.
  • Provide insightful space and space use analyses to make informed decisions.

Who We Are

How we work with our colleagues

As a part of Planning, Design & Construction, we have the opportunity to work with our colleagues on a daily basis to improve the university.  A few ways that we interact with them are below:

  • Our space allocation guidelines are being used to assist with new capital projects and renovations on campus to help decide size, quantity and types of rooms that will be put into these new and updated spaces.
  • We work daily with our campus planners on gathering space use data and information, as well as providing input on our long term campus planning and capital development efforts.
  • The GIS, CAD & Document Management team are a group we work closely with to update layouts and building information, review and create room numbering schematics, and to develop tools to bring our space information to more groups and individuals on campus.
  • Space information is crucial for what most of Facilities Managment does on a daily basis.  Many different groups track different information from phone jacks to locks based on room numbers and buildings, which is vital for us to keep up to date to support these uses.

Reporting Structure

The reporting structure for our office can be seen in the figure below:

Office of Space optimization reporting hierarchy