• Dr. Dyonne Bergeron, CU Boulder, Assistant Vice Chancellor for Inclusion and Student Achievement
• Valerie Simons, CU Boulder, Associate Vice Chancellor & Title IX Coordinator
• Teresa Wroe, CU Boulder, Senior Director of Education & Prevention & Deputy Title IX Coordinator
• Julie Volckens, CU Boulder, OIEC Director of Assessment
• Robert Stubbs, CU Boulder, Director for Institutional Research
• Dr. Frances Costa, CU Boulder, IR Senior Researcher
• Dr. Amy Biesterfeld Nakatani, CU Boulder, IR Assistant Director for Assessment

Please send questions and comments to CampusCultureSurvey@colorado.edu.

April to October 2021— Communication Plan, Campus Meetings, and Survey Preparation

October 2021— Survey Opens

November 2021— Survey Closes

January 2022— Results for Strategic Plan-Aligned Questions Shared to Board of Regents

February 2022— Presentation at Board of Regents Meeting

TBA 2022— Campus Results Presented at Board of Regents Meeting

TBA 2022— Action Plans Submitted

What steps are being taken to protect the anonymity of my survey responses?

• We know that individuals must have assurance that their responses are confidential and secure if we are to receive accurate and candid feedback. Survey participants' privacy is of utmost importance to us, and strict internal safeguards are in place to ensure that privacy.
• No one outside of the Office of Data Analytics’ (ODA) Institutional Research (IR) assessment staff—no administrators, supervisors, or faculty—has access to survey respondents’ identities or to files that may connect names or email addresses with answers to survey questions.
• Members of the IR assessment team will manage the survey email distribution list, wherein it is recorded who has and has not completed the survey questionnaire.
• Once a participant submits their survey, the identifying information that permitted the database manager to keep track of who did and did not respond to the survey is automatically deleted. In other words, each case in the final data file is an anonymous case. In addition, the data file is encrypted and stored in a secure, encrypted drive which only IR assessment staff can access.
• Questionnaire responses will be aggregated for statistical analysis and reporting. We will aggregate the data to groups of 10 or more responses in order to maintain the anonymity of survey participants. If any demographic group or combination of group characteristics has fewer than 10 individuals, those data will not be reported. IR will not provide any findings that would risk making someone identifiable due to the uniqueness of their demographic characteristics, years at CU, faculty rank, job category, department, major, or a combination of those factors. Your anonymity is our first duty of care and will be protected in all reports resulting from this survey. We are committed to ensuring that individuals can provide candid feedback with confidence. Anything else is counter-productive to the effort.
• Please email CampusCultureSurvey@colorado.edu for more information regarding steps taken to ensure anonymity and confidentiality.

How secure are my data?

• The CU Boulder Office of Data Analytics (ODA) currently safeguards any sensitive employment and student data it accesses by using state-of-the-art data security protocols. The survey platform, Qualtrics, meets Vendor Security Assessment Questionnaire (VSAQ) data standards. Data are encrypted in transit and at rest. Read more about Qualtrics security. Once the survey has closed, data will also be encrypted in transit to ODA. The full database of anonymized responses will then be held by ODA in encrypted form on their secure server. The de-identified data will be stored to allow investigation of trends by comparison with future surveys.
• Please email CampusCultureSurvey@colorado.edu for more information about data security.