College of Music College of Music The scheduling, promotion and program printing of College of Music events is a coordinated effort between the Scheduling Office and CU Presents. In order to make sure all events are supported correctly, from scheduling to presentation, please navigate through the steps listed on the left.
Please note that Imig Music Building venues are not open for rental by outside groups. If you're interested in renting Macky Auditorium, please call, 303-492-2736.
Below is an outline of the information deadlines for official, publicly promoted College of Music Events. These are final deadlines dictated by the necessary print and work time it takes to create each promotion.
In order to be promoted, events must complete two steps before the deadlines listed below:
Step 1: Be scheduled and approved by the Scheduling Office.
Step 2: Have their promotional information submitted to CU Presents.
Click here to use our Deadlines Calculator
A full-sized poster that folds down to a half-page brochure, listing Faculty Tuesdays, Student Ensembles, Guest Artist Recitals, Eklund Opera Program, Artist Series and Takács Quartet events.
Deadline for fall semester events: July 1
Deadline for spring semester events: November 1
A full-page ad run every week in the Daily Camera Friday Magazine, during the fall and spring academic semesters listing Faculty Tuesdays, Student Ensembles, Guest Artist Recitals, Master Classes, Public Talks, Eklund Opera Program, Artist Series and Takács Quartet events.
Deadline: 1 month before the event date
There are two outdoor displays at Imig Music posted during the fall and spring academic semesters listing Faculty Tuesdays, Student Ensembles, Guest Artist Recitals, Master Classes, Public Talks, Eklund Opera Program, Artist Series and Takács Quartet events.
Deadline: 2 months before the event date
Online calendars feature events on colorado.edu/music, colorado.edu/visit and cupresents.org.
Deadline: 1 month before event date*
*Exception: We will post events to the online calendar as soon after they are scheduled as possible (Step 1) and will update the event with your promotional information as soon after it is sent to CU Presents. Events submitted after the 3 week deadline may not receive full promotion.
Major music events are posted to several community calendars once promotional information is received, like CPR.org, Boulder County Arts Alliance, Boulder Visitors Center and Facebook.
Deadline: 1 month before event date
Note: Recitals are to be scheduled three or more weeks before your recital. No recitals will be scheduled until payment and completed recital scheduling form are received. No exceptions will be made.
Scheduling for Fall 2019:
Doctoral students may begin scheduling on Monday, Jan. 14, 2019
Master's students may begin scheduling on Jan. 21, 2019.
Undergraduate students may begin scheduling on Jan. 28, 2019
Recitals may not take place during final exams, school breaks, during Holiday Festival Weekend or on University Holidays. Additionally, if a Faculty Tuesday or Takács Quartet performance is being held in Grusin Music Hall, no recital may take place in the Chamber Hall (C-199). The week prior to final exams is considered Dead Week. No recitals may occur beginning the Monday of Dead Week.
A $100 fee is due at the time of scheduling. This includes programs, marketing, recording, CDs (one for you and one for the library archives), and stage managing as well as a reception space if you choose to use it.
Recitals may be scheduled at venues outside of the College of Music.
Use the links below, fill out the Recital Scheduling Form and obtain all required faculty and dean signatures via DocuSign.
Once form has been signed by all parties (through DocuSign) and payment has been made, the event will go into the college's schedule of events IF the form and payment are completed no more than three weeks prior to the date of the recital.
Contact Kevin Harbison at kevin.harbison@colorado.edu.
Copies of your recital recordings are required for archival purposes.
If your recital will be held in Grusin Music Hall or Chamber Hall (C-199), use the link below to fill out the Recital Audio Recording Request.
After completing all steps, please bring the Recital Recording Request (only if in Grusin or C-199), Recital Staging Request and fee to E-172.
Note: No date will be held without signed forms and full payment!
See the information to the left ("Step 3: Create your printed program") for building and printing your program.
Note: Signing up for a recital does not automatically sign out a reception space. You must reserve the reception room using the online scheduling website.
The scheduling office must be notified by email at music-scheduling@colorado.edu if a recital needs to be cancelled so that it can be removed from marketing materials and others can use the space. If the recital is off-campus, the venue must also be notified.
A $50 fee will be charged for cancelling your recital within 60 days.
Illness
Faculty should use this form for scheduling all guest artist events. PLEASE NOTE: No guest artist recitals are permitted in the month of April.
College of Music only schedules and promotes official college events, please email music-scheduling@colorado.edu with your scheduling request.
Major College of Music events (including Faculty Tuesdays and student ensemble performances) are scheduled by committee each year. Please contact Devin Welch at devin.welch@colorado.edu for more information.
If you are using a venue outside of the Imig Music building for your official event, you will still need to schedule it with the College of Music in order to have it promoted.
For classroom and conference room reservations only College of Music faculty, staff, and students will be able to access the room schedules.
Reservation System Instructions
Note: You will be notified in approximately two business days from your first login that you have been granted access to view College of Music rooms. Only College of Music faculty, staff and students will be able to access the room schedules.
For all other requests, please email music-scheduling@colorado.edu.
Performance Halls: Grusin Music Hall Chamber Hall (C-199) Music Theatre (N-1B95)
Conference Rooms: Boettcher Seminar Room (C-121) Library Seminar Room (N-285) Conference Room (C-113)
Classrooms: C-125 C-191 N-180D N-1B59 N-1B85 N-1B08 Fink Rehearsal Facility (E-160)
Macky Auditorium Rooms: 102 Classroom 213 Classroom
PLEASE NOTE: CU Presents only promotes events open to the public and officially sanctioned by the College of Music. CU Presents will only begin promoting an event once it is approved and scheduled with the College of Music Scheduling Office (see Step 1: "Schedule your event" to the left).
After your concert has been scheduled and confirmed, you will receive an email with this same link as well as the deadline for submitting the promotional information for your event. The description and performer list for your Faculty Tuesdays can be submitted at the link below.
Your student recital must be scheduled and confirmed with the Scheduling Office (see on the left "Step 1: Schedule your event") before you begin promotion.
Spreading the word about your performance is a great way to fill the audience at your degree recital, while also getting some great experience in self-promotion. In today's market, personal invitations and testimonials sell performing arts events better than anything else, so no one can better promote your performance than you can.
Here are some promotional activities you can start on today!
Presenting a dual recital with a fellow musician means dual promotional efforts, dual fun and dual audience. Visit Step 1 (on the left) for more information on how to partner with a fellow classmate on producing your student recital. Please note that dual recitals are only available to Junior undergraduate students.
Join the Entrepreneurship Center for Music, Operations and Scheduling Coordinator Devin Welch, Associate Director of Communications Jessie Bauters and CU Presents Marketing Manager Daniel Leonard for a workshop on how to schedule promote your recital.
Friday, Jan. 25, 1 p.m., Library seminar room (N285)
Go to facebook.com/events and click "Create Event" and follow the instructions to build your event page (note: this will require first creating a Facebook profile). Consider adding to your event page:
Once you have created your Facebook event page, be sure to invite friends and family. Also, post to the wall of your event page to build excitement and remind people that your event is coming up.
Recitals are listed on the College of Music website at colorado.edu/music/student-recitals. Send us a link to a page of more information so that interested patrons can learn more about your concert. You can send us a link to your Facebook page (just make sure you have it set to "Public") or a link to your personal website, if you have one.
Links can be sent to cup-calendars@colorado.edu.
Have you visited @CUBackstage on Instagram? It's a live feed run by performers like you, giving the world the inside scoop on being an artist at CU Boulder. Sign up to take over the account yourself at cupresents.org/instagram.
Whether it's a hand written note, a text message or an email, sending a personal invitation to the people in your network is one of the strongest promotional tools you have. A good time to send invitations is one week before your concert, and be sure to follow up in the days just before.
Campuses like ours are filled with opportunities to promote concerts on public bulletin boards. Below, there are examples of the kind of posters you can make. We suggest printing them at 48HourPrint.com. Remember to include:
Your event must be scheduled and confirmed with the Scheduling Office (see on the left "Step 1: Schedule your event") before CU Presents is able to promote it.
Click to submit promotional information
You can promote your event on the digital sign in the Grusin lobby. We’ve created a template for you to design a slide for the Imig digital sign using PowerPoint. Follow the instructions and send your PowerPoint slide (.ppt file - NOT .pptx) to Jessie Bauters jessie.bauters@colorado.edu at least two weeks in advance of your event to have it included in the slide show.
If you are self-designing printed materials for promoting a public event, please contact Daniel Leonard daniel.leonard@colorado.edu for guidance on the CU Boulder and CU Presents brand and visual guides. A consistent visual style is central to the success of our collective promotional strategies.
CU Presents creates digital promotional materials in many formats for public events. These digital materials can often be adapted to print materials—like bulletin board posters—consistent with the CU Presents branding and visual style. Please email Daniel Leonard daniel.leonard@colorado.edu for more information.
Note: Completed Microsoft Word document must be emailed to music-programs@colorado.edu no later than 3 weeks prior to your recital! If you fail to meet this deadline, programs will NOT be printed and your program information will NOT be marketed by the College of Music.
Note: Completed Microsoft Word document must be emailed to music-programs@colorado.edu no later than three weeks prior to your guest’s recital! If you fail to meet this deadline, programs will NOT be printed and their program information will NOT be marketed by the College of Music.
For faculty and large ensemble performances, all final content including program details, program notes and performer bios, should be submitted to the CU Presents team three weeks prior to the event date. The contact person for each event will receive an email with instructions to submit content at the beginning of each semester, and again closer to each content deadline. If you have not received any information three weeks prior to your event, please contact Sabrina Green.
Programs are produced for official College of Music events. If your event type is not listed above, please contact Sabrina Green no later than six weeks prior to your event to discuss your needs.
