Late Pay/Hourly to Work-Study Transfer

2025-26 Academic Year

Completing this form does not guarantee a transfer. It is contingent upon the availability of funds and student eligibility. You will be notified in writing whether or not a transfer is completed.

Indicates required field

Student Name:

Student ID #:

What's my Student ID?

Student HCM Employee ID #:

Student HCM Record #:

Employer (Dept/Org):

Department/Organization #:

Contact Person:

Email:

Phone #:

Fall 2025

8/30/25 Amount:

9/13/25 Amount:

9/27/25 Amount:

10/11/25 Amount:

10/25/25 Amount:

11/8/25 Amount:

11/22/25 Amount:

12/6/25 Amount:

12/20/25 Amount:

Charge to:

Spring 2026

1/3/26 Amount:

1/17/26 Amount:

1/31/26 Amount:

2/14/26 Amount:

2/28/26 Amount:

3/14/26 Amount:

3/28/26 Amount:

4/11/26 Amount:

4/25/26 Amount:

5/9/26 Amount:

Charge to:

Reason for Transfer Request:

Late timesheet submitted

Funding End Date was not updated, earnings set to suspense

Employment End Date Incorrect

Employment End Date Blank

Work-study awarded after student hired

Other

Specify Other:

*You must notify Student Employment by June 13, 2026 if you want any late pay to work-study transferred for any of the pay periods above to be charged in the 2025-26 Fiscal Year.

Older than 180 Days

If your transfer request is more than 180 days old:
The PI must provide an emailed statement to the SPA that explains; how the transfer benefits the project receiving the expense, why this project did not receive the charges when they first occurred, and a reason for why the transfer was delayed. An original email from the PI will suffice as the PI’s signature. Our office will attach the approved email to the PET system.

Have you submitted the hours in time collection?

I have submitted the hours in time collection

Our office does not process any timesheets to pay a student when we process this form.

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Late Pay/Hourly to Work-Study Transfer

2025-26 Academic Year