Resource for Boulder Campus Property Managers

*DPM Session 2 "How to dispose of your property properly" for CU Boulder Campus Tuesday, October 24, 2017.

*DPM Session 3 will be hosting a session on Nov 30, 2017.

• See training tab for more information.

The new site BUFF SURPLUS is here!    https://buffsurplus.colorado.edu

• Go here to list your items that your department no longer needs
• Go here to look for items your department could use
• Go here buffsurplus@colorado.edu to ask questions

Things to remember!

A department:

• Cannot give/sell the item to faculty/staff. CU holds auctions to provide equal opportunity to purchase an item.
• Cannot give/sell directly to a company/person/charity.(see above)
• Cannot allow a transferring PI to take an item without permission from CU and acceptance of the item from the receiving institution.Legally, CU transfers the item to the receiving institution not the PI.

Purchasing/Receiving Capital Equipment

• Fund 30 Sponsor Funded Purchases
• Please use 810100 when purchasing assets >= $5,000. Contact melissa.keller@colorado.edu if you have any questions. ext 2-8030
• CU-Boulder and Fed Fabrication Tag Request Form
• Transfer Tagged asset between departments on campus. Interdepartmental Transfer
• Transfers to another campus or not-for-profit entity (must be surplused/disposed on our campus first) contact Jack.Brubaker@Colorado.edu ext 2-7207
• Transfers from another campus or not-for-profit entity contact Connely@Colorado.edu ext 2-2424
• Transfers from a for-profit entity, treat as a Gift In Kind (GIK) see next item.
• GIK: Gift In Kind Form

Tracking/Maintenance of Tagged Equipment

• Change of Location Send email with Tag number & new location to Denise: property@colorado.edu

• Change of Status
  • Tagged assets that are either Leaving campus/Returning To Campus
  • Form for Lost Tags: Tagged item was not found during inventory but believed to be in CU-Boulder's possession.
  • Fed Titled to CU titled. Send email to: pat.dodson@colorado.edu

• Cannibalization is when a dept disassembles a tag and uses the pieces for other uses.

• Impaired: Equipment no longer used for intended purpose due to reduced functionality.

Office of Contracts & Grants

• Forms Link takes you to OCG's webpage for property.

Property Disposal/Transfers/Donations off campus

• Disposal takes you to Property Services webpage for disposing of property.
• To Transfer items within the university; fill out this form
• To Donate Contact Jeanne at Connely@Colorado.edu
• To Sell Equipment outside of the University; contact Jack Jack.Brubaker@Colorado..edu

Would you like 'read only' access to PeopleSoft Asset Management?

PSAM allows you to query your departmental assets to review their tag#, location, funding source, responsible person, etc. It's a great way to manage your assets and reduce your biennial inventory headaches. Contact Jeanne @ 2-2424 to get you started.

Questions

• Email Questions to: property@colorado.edu
• FAQ (under construction)