Property Services

Our crew at the Distribution Center is experienced in moving offices and labs. Our moving and hauling rates are $59.00 per staff hour. (Time and a half for overtime.) Scheduling is easy:

Please help us make your move as painless, efficient, and cost effective as possible by following a few simple recommendations:

• Property Services can schedule up to nine months in advance, please plan ahead as far as possible.  The further out you can plan the more likely we are to be able to guarantee  your desiged move dates.
  • Remember, school break times (especially summer break) are our busiest periods for moving services and it is strongly recommended that you have your requests submitted at least two months prior to the requested move date.
  • We review space and calculated move time based on the submitted on the request when we are scheduling moves. Therefore, we are not able to add additional items to a scheduled move. In the event you have additional items that need to be moved you will need to submit another move request, it may be a week or two before we can fit you into the schedule.
  • In the event our calendars are full and we are not able to accommodate you in a timely manner, we may contract out to ensure your move happens when you need it to.  You can opt out of this service on the Move Request form.
• When filling out your move request please include as much information as possible including correct descriptions of the items to be moved.
  • This is especially important when describing files (vertical as opposed to lateral), heavy or large items, glassware, pictures, artwork etc.
• We turn desks and desk extensions on end to these items must be emptied prior to the move.
• Use boxes that can be closed and fill them completely, without overfilling them.  Do not pack large boxes with book or other heavy items as this type of packing creates a safety hazard for our team.  Things like toilet paper cases filled with books tend to rupture and can make for a tedious, costly clean up.
• With the exception of lateral of mechanical files, file cabinets can generally be left full unless there are stairs or other hazardous considerations.  We will clarify this during pre-screening.
• Make sure all computers are disconnected and ready for transport.
• Extremely high value items may require additional insurance.  For questions contact University Risk Management.
• We are precluded from transporting hazardous materials, with the exception of Universal Hazardous Waste, i.e. electronics.
• Due to CU Boulder's asbestos abatement requirments we cannot remove things from, or install things on, walls, ceilings, or the floor.
• Please mark the final destination on your furnishings and boxes, larger yellow post-its work well.
• Have someone appointed to give directions at both the pick-up as well as the delivery locations. If an individual is not available to stand and direct the placement of his or her belongings as we bring them in, please have them provide a simple (understandable) map of the office layout so that we can place the items as quickly and correctly as possible.
  • If an individual is not available to stand and direct the placement of his or her belongings as we bring them in, please have them provide a simple, visual map of the the office layout so we can place items as quickly and correctly as possible.

Our goal is to provide fast efficient service and to make your move as worry free as possible.  Thank you for considering Property Services for all your relocation needs, your patronage is greatly appreciated!

Request a pre-screening of the move to ensure you have all the information you need. We do this for free!

• Our crew is fast and efficient, frequently departments that have not requested a pre-screening are inadequately prepared for our movers!
• If you are still packin gup desks, personal belonging, books, etc., when they arrive you may significantly increase the cost of your move.

Free estimates are available.

If you have a particular date and time in mind, we will try to accommodate you. However, we schedule on a first-come, first served basis. The crew that handles moves also does pick-up of disposal items and delivers furniture.

If you are moving to a new location: To ensure continuing prompt delivery of your mail, please remember to notify Mail and Package Services (303-492-6242) as early as possible before your move. Select this link to visit the Mail & Package Services website.

Classroom Furniture

Property Services procures and provides classroom seating in all centrally controlled (and residential academic program) classrooms.

For more information contact our Logisticts Coordinator, 303-492-7207.

Furniture Sales to Departments

We offer a wide variety of used office furniture. Desks, chairs, bookcases, credenzas, and tables of all shapes and sizes are available for departmental purchase. Before purchasing used furniture, please make sure that you and your speedtype are included in your department's profile in our Surplus Property Management System.

When you are interested in making a purchase, it might be best to visit us in person. Our stock changes on a near daily basis. Please call 303-492-6525 and make an appointment. You are welcome to drop by and browse our warehouse, but please give us a call about an hour before making the trip as we handle a variety of functions and occasionally have to commit our resources elsewhere.

**Property Services reserves the right to limit the quantity of purchases to individuals or groups.**

We also hold periodic public auctions which are open to the public.

Public Auction at UCB

The University of Colorado Boulder (UCB) Property Services holds auctions periodically.We have not yet scheduled the next auction, please check back or email us at fmsurplus@colorado.edu to be put on our notification list.

Internet Sales

Surplus property is also sold via internet auction sites for more information and pictures of items being sold online please check out our listings on the GovDeals online auction website.

Property Services is also able to assist departments in selling high-end electronics and/or lab equipment through various internet auction sites. Departments will receive proceeds made from internet sales. Please contact the Property Services Supervisor (303-492-1120) to arrange for your internet sale of high-end surplus equipment.

Purchase of Surplus Property by University Employees

State of Colorado (including CU) employees are welcome to purchase surplus property directly from Property Services. State of Colorado (including CU) employees are also welcome to participate in our live auctions and on-line auctions through web-sites such as www.govdeals.com, www.labx.com and www.publicsurplus.com.

Sales Terms and Conditions 

1. All items offered by the University of Colorado are sold As-Is/Where-Is with no warranty or guarantee either expressed or implied. We make reasonable attempts to make known any condition, of which we are aware, that may adversely affect normal “manufactured for” end use.
2. The University of Colorado cannot insure nor confirm suitability for purchaser’s final application.
3. The University of Colorado maintains a strict policy of No Returns or Exchanges.  Purchaser understands and acknowledges that all sales are final. The University of Colorado strongly recommends physically inspecting items or equipment prior to purchase.

Proceeds back to Departments

The percentage of proceeds back to departments is based on the net sale value for each individual item as well as the following thresholds:

$100 To $999.99 - CU Departments keep 51% of proceeds
$1,000 To $4,999.99 - CU Departments keep 78% of proceeds
$5,000 To $9,999.99 - CU Departments keep 85.5% of proceeds
$10,000 and up - CU Departments keep 100% less a $1500 processing fee

Property Services' percentage of sales covers labor, handling, research for fair market value, etc.

The Department of Facilities Management Property Services is responsible for administering the disposition of all surplus property for the Boulder campus.

Click here to review CU Boulder's policy on Surplus Property.

Missy Booth (303-492-6242) is available to help you with the process of registering your department and creating disposal requests.

If you are planning to donate, trade-in, or cannibalize equipment or if you are planning to surplus capital equipment or equipment or furniture that was purchased with SPA or Grant funds you need to complete the following form: https://www.colorado.edu/ocg/property-disposal-request-form 

We can also help you...

• Get authorization to cannibalize or trade in old equipment
• Make a donation to a non-profit organization
• Transfer research equipment to another institution

If you are doing any of the above three, you do not need to create a surplus disposal request using the Asset Management Platform, however you DO need to submit a Surplus Property Disposal Request form. Please contact our Property Services' Manager (303-492-7207) for assistance.

If you have items that need hazardous material clearance please refer to the information EH&S provides with regard to decommissioning hazardous assets.  EHS will provide you with a green tag to place on the asset once you have completed all steps in the decommissioning instructions. The Surplus Property Team is not able to pick up potentially hazardous assets until they have the green tag clearing them for disposal. Not sure if your asset needs to be decommissioned?  Contact Environmental Health and Safety with questions and clarification on the process to certify your equipment is safe for disposal.

Click here for definitions for different types of surplus and who to contact.

This infographic provides an overview of the surplus disposal process.

Property Accounting offers a three part Departmental Property Managers course that covers management of property here at the university, this program is sponsored by CCO, OCG, and Property Services. Completion of all three sessions will lead to a Departmental Property Manager (DPM) certification if completed within two years. The second session of this training covers property disposal and includes the CU Boulder Property Disposal policy, use of the Asset Management Platform to request pick up of surplus property, handling capital assets, trade-ins, donations, transfers, etc.  To ensure new users have access to the information as they need it throughout the year Session II is an online course, please email us to request access to the course.  For information on sessions I and III  and III please check out the DPM website or contact them to express an interest in attending/accessing those sessions. 

Distribution Services is also available to provide the session two Property Disposal Training through out the year, please email fmsurplus@colorado.edu to express an interest in training.

There are also quarterly Property Q&A sessions scheduled and hosted by the OCG Property Manager.  This is a collaboration between the Campus Controller's Office, Property Accounting, Surplus Property, and other campus partners.  For additional information and to access the next Q&A session check the following website: http://www.colorado.edu/property

Surplus Computer Screening

Property Services ensures that all electronics are disposed of responsibly, in accordance with the highest industry standards for sustainability. 100% of the university's surplus electronics are diverted from landfill (approximately 260,000 lbs/year) by our staff.

Property Services staff screen surplus computer equipment; remove, sanitize and destroy data recording media; strip obsolete and non-working components for reclamation and recycling; and sell used computers and their components back to university departments at extremely competitive prices. Please contact us at 303-492-2377 to ask what kind of used equipment we have available for resale.

Please properly recycle/dispose of office items:

• Compact Fluorescent Lamps (CFLs) and mercury-containing bulbs: Submit waste tags to EH&S and Facilities Management, or call 303-492-7845 .
• Rechargeable/Alkaline Batteries: Find information here or call 303-492-7845 for drop-off locations and instructions.
• Electronics: Please dispose of all state owned electronics through AssetWorks, our Surplus Property Management System or call 303-492-6524 for more information on disposing of electronics.
• Cell phones, MP3s/IPODs and chargers: Drop off at the UMC, Norlin Library, Darley Commons, or mail to 207 UCB.

Please contact CU Recycling (303-492-8307) for other recycling questions.