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Resources for Boulder Campus Property Managers

Tips for Departments

• Having trouble keeping track of which room your equipment has been moved to - see the Best Practices tab for a helpful poster.

Please remember, a department: 

• Cannot give/sell the item to faculty/staff. CU holds auctions to provide equal opportunity to purchase an item.
• Cannot give/sell directly to a company/person/charity.
• Cannot allow a transferring PI to take an item without permission from CU and acceptance of the item from the receiving institution. Legally, CU transfers the item to the receiving institution, not the PI.

Purchasing/Receiving Capital Equipment

• Fund 30 Sponsor Funded Purchases
• Please use 810100 when purchasing assets >= $5,000. Contact melissa.keller@colorado.edu if you have any questions. ext 2-8030
• Fabrication Tag Request Form
• Transfer Tagged asset between departments on campus.
• Transfers from a for-profit entity, treat as a Gift In Kind (GIK) see next item.
• For all GIKs, please start the process by emailing:  giftsinkind@cu.edu
  • GIK FAQ

Tracking/Maintenance of Tagged Equipment

• Change of Location? Send email with tag number and new location to property@colorado.edu.
• Change of Status?
  • Off-Campus Equipment Agreement Form: For tagged assets that are leaving campus.
  • Off-Campus Equipment Re-Certification Form: For tagged assets that are currently off campus (or have been returned to campus). Required during the biannual departmental property inventory.
  • Lost Equipment Form: Tagged item was not found during inventory but is believed to be in CU-Boulder's possession.
  • Fed Titled to CU titled: Send an email to ocgproperty@colorado.edu.
• Cannibalization is when a dept disassembles a tag and uses the pieces for other uses.
• Impaired: Equipment no longer used for intended purpose due to reduced functionality.

Office of Contracts & Grants

• Forms Link takes you to OCG's webpage for property.

Property Disposal/Transfers/Donations off campus

As of April 2025 the disposal process has changed. All disposals for both capital equipment and non-capital equipment need to go through the Recoup system through Property Services. The Property Disposal form is no longer needed for disposing of capital equipment.  For questions about the Recoup system please reach out to Property Services at propserv@Colorado.edu .

•  The only time the property disposal form should be completed is when a department needs a piece of capital equipment removed from their inventory and nothing is physically being sent to Property Services for them to dispose of.  Like when a department is cannibalizing a piece of capital equipment or when a piece of capital equipment has been returned to the manufacturer or sponsor.  

Would you like 'read-only' access to PeopleSoft Asset Management?

PSAM allows you to query your departmental assets to review their tag#, location, funding source, responsible person, etc. It's a great way to manage your assets and reduce your biennial inventory headaches. Contact Melissa Keller at 303-492-8030 to get started.

Questions:

• Email questions to: property@colorado.edu
• FAQ (under construction)