Academic Year Calendar: key dates including semester start/end, final exams, holidays, registration deadlines etc. for your syllabi
Add/Drop Deadlines: from student registration calendar, helpful to note on syllabi
ALTEC (Anderson Language Technology Center): ALTEC supports language learning through events, workshops, collaboration spaces, media library and other resources for faculty. Located in Hellems.
A&S (Arts and Sciences): GSLL is located in the College of Arts and Sciences: The college is divided into 3 operational branches: Arts & Humanities, Social Sciences, and Natural Sciences. GSLL reports to the Associate Dean of Arts & Humanities.
ASSETT (Arts and Sciences Support of Education through Technology) conducts workshops for faculty. ASSETT also has several teaching and learning consultants faculty can contact for assistance with technology in the classroom.
Auditors: Auditing a Class: options for non-student community members and seniors, and non-degree seeking students
Building maintenance issues: Report any maintenance issues to program or administrative assistant. If after hours and urgent, contact Facilities Management at 303-492-5522.
Building/room lockout: If you are unable to access a building or classroom outside of normal business hours, contact campus police at 303-492-6666 to unlock doors.
Catalog: Catalog editing takes place annually between October 1 and November 1 for the following academic year. Program changes, course revisions and course proposals must be approved by program and program head and submitted to administrative assitant by October 1. The catalog is generally published every April for the following fall/spring year. Contact the administrative assistant for forms.
Cheating/Plagiarism: To avoid ambiguities, be clear about what your standards are for research, citation, and reference. Inform your students what the penalties are for plagiarism and cheating. See the Honor Code Office for policy.
Classrooms: all classrooms should contain basic AV equipment (data projector, DVD player, etc). Contact OIT (Office of Information Technology) if you need additional equipment or assistance (5-HELP from campus phone or 303-735-HELP from cell phone).
Classroom Scheduling: Contact the administrative assistant if you have issues with your classroom. If you need a classroom for a special event (review session, guest speaker, etc.), email the administrative assistant and Include size of room requested, date, time, and event info. Note if you can be flexible with time/date. Note: club officers are responsible for scheduling classrooms for club events (scheduling 303 492-8833).
Copy room for GSLL is located across from our main office. Your office key will also work for this room (if you are using the room after hours, please make sure you lock up when you leave). Room also contains mailboxes, shredder, refrigerator (make sure you label any food you keep in fridge), microwave, computer, etc. Please don’t use this room as a break room – it is difficult to others to get work done. Students don’t have access to the copy room. Please do not use the copy room computer during student worker shifts.
Copying: We ask instructors to limit the amount of copies they make. We do keep track of the amount of copies individuals make, and if our monthly copier charges start to go up, we will re-institute the GSLL copy policy and start charging instructors for copies made over the allotted amount. You can also scan documents on the copier and email them to yourself (as a pdf file). Faculty can leave copying/scanning requests in the basket next to the copier. We generally have a student worker come in for 3-4 hours each week. You should put requests for classroom copying in the basket at least 48 hours in advance. Research copying/scanning is lower priority and may take over a week days.
Course Advertising: If you would like to have a flyer designed to advertise a course, lecture, or event, give the information (text & image) to the student worker. Students usually take at least a week to design a flyer (so give them information well in advance). You can also have information posted on program Facebook pages. All flyers and buff bulletins must be approved in advance by the chair. We also send out course advertisements for each program via email every semester.
Courses: most courses are offered for 3 credit hours (except for lower-division language courses). Standard course meeting times are MWF for 50 minutes/day or TR for 75 minutes a day. Seminars are generally scheduled once a week for 2 ½ hours.
Course numbering system: undergraduate courses are numbered 1000-2000 (lower division, FR/SO) & 3000-4000 (upper division, JR/SR). Graduate courses are numbered 5000-6000 (Master’s) and 7000-8000 (PhD). In general, GSLL undergraduate courses that end in a “0” are taught in the target language. All other courses are taught in English.
Course Lectures with Recitations: Faculty teaching a lecture/recitation course are required to grade a number of papers/exams equivalent to one of the courses' recitations. Teaching Assistants are required to attend the class lectures (occasionally exceptions are made if the student is taking a course at the same time as the lecture or if the TA has TA’d for the course multiple times).
Course Wait Lists: The university registration system maintains class wait lists. Some waitlists are prioritized so certain types of students (majors, minors, seniors, etc.) have priority over others. Check with the administrative assistant with questions regarding your course waitlists. See the “GSLL Course Registration Policy” for information on adding waitlisted students to your courses. Contact administrative assistant for help managing course wait lists.
Emergency: If you dial 911 from a campus phone, you will reach campus emergency dispatch (24 hours). Campus police (non-emergency) line is 303-492-6666, or 2-6666 from campus phone.
Equipment: the department has equipment that can be checked out, including: laptop computers (PC and Mac), Mac VGA adaptors, data projectors, laser pointers, dolly, etc. Computers and data projectors are in file cabinet in the copy room – please sign out on check-out sheet. VGA adaptors and laser pointers are in the main departmental office.
Event Advertising: Faculty are encouraged to advertise events on the CU Events calendar and as a news item on the GSLL website. Submit event information to administrative assistant via online events form.
Exams: Macky 223 (seats approx.. 8 students) is available to use for exams, etc. See administrative assistant to schedule. Staff do not proctor exams. Do not take desks/chairs from room.
Final Exams: a final exam period immediately follows the last class day of the semester. Examinations are typically held in the regular classroom (see Fiinal Exam Schedule for exam times). Language courses with multiple sections may have common exams (see Common Final Exam section of final exam schedule). Examinations are scheduled for a 2 ½ hour period and may be scheduled for times ranging from 7:30 a.m. to 10:30 p.m. Your exam time is established by the university calendar, you may not change it. Students with three or more final exams scheduled on the same day are entitled to arrange an alternative exam time for the last exam or exams scheduled on that day. To qualify for rescheduling final exam times, students must provide evidence that they have three or more exams on the same day, and arrangements must be made with your instructor no later than the end of the sixth week of the semester. If an instructor chooses to have a final project or paper in lieu of the final exam, the paper/project cannot be due before the end of the scheduled final exam period. The instructor must be available in his/her office during the final exam period for questions from students. (Note: some sort of final exam, project or paper is required for all courses.) Exams cannot be given during the final week of classes. For information, consult CU’s Final Exam Policy.
Final Exam Retention: any final exams not picked up by students should be retained by the faculty member for one year.
Final Grades: faculty will submit final grades through MyCUInfo. The administrative assistant will send you information on submitting grades, as well as due dates near the end of the semester. Please ensure your grades are submitted by the deadline. Late grades are reported to the dean, and may result in loss of scholarships and graduation delays.
Grades: Student records are confidential. Do not post student grades, or email grades to a student.
Grades - Pass/Fail Option: Students may take your course pass/fail. Students taking courses pass/fail are not identified as such on your class roster or grade sheet. The instructor assigns a letter grade. The Registrar’s office will convert that letter grade to a P or F. Grades of D- or above are considered passing grades.
Homework: students should hand in homework, papers, etc. in class or under your office door. Students do not have access to the copy room, and are not allowed to hand in papers to the department office (it causes MANY interruptions when an entire class comes in to hand in a paper). If you do allow students to hand in homework/papers under your office door, please give them directions as to where your office is.
Library: Information about CU Boulder Norlin Library on campus
McKenna Building : after-hours access: coordinate with administrative assistant to get your Buff Card activated for after hours building swipe or tap door access, and to pick up your office/classroom/copyroom keys
OIT (Office of Information Technology): You can make an appointment for computer support with ITS’ Bugbusters (5-HELP, 303-735-HELP) or go to their walk-in center in the Telecomm building. You must be in your office for a service assistance appointment. http://oit.colorado.edu/. You can also register for OIT's Dedicated Desktop Support program. Contact a GSLL staff member for more information.
Keys: you will receive a key to your office, and the GSLL copy room, as well as a classroom master media key. Please provide a copy of your Buff One card to Administarative Assistant to obtain access to McKenna after hours.
My CU Info: portal/platform to access class rosters, Canvas, pay information, address, W4, direct deposit info, etc.
Non credit or non-degree course enrollment: Non-degree/non-credit seeking students can take courses via the ACCESS program.
Office Hours: all GSLL instructors are required to hold one office hour by week, and to be available for office hours by appointment. Faculty supervising TAs may require their TAs to hold more than one office hour per week.
Office Supplies: The department has office supplies available for your use. Paper pads, pens, grade books, high-lighters, white-out, staples, tape, post-its, etc. are in the the copy room. See GSLL’s policy on printer/toner ink cartridges.
Registration Process at CU: Students can begin to register for fall classes in late March/early April; for spring class in October; and for summer classes in March. Students can make schedule adjustments through the drop/add process. See the Academic Calendar for add/drop deadlines
Reimbursement: Non-travel reimbursement should be submitted and approved within 120 days of purchase (anything over 120 days will be taxed).
Scheduling: Program heads are responsible for scheduling AY courses. Contact GSLL staff if your teaching preferences (time/day/etc.) change.
Shredding: if you have confidential materials (exams, papers with student information, class rosters, etc.), There is a box for paper that needs to be shredded in the main departmental office. If you just have one or two pages, there is a shredder in the copy room.
Student Confidentiality: FERPA (Family Educational Rights and Privacy Act)
- The more details you cover in your syllabus, the fewer problems you will have later on. Be explicit, this document is your “contract” with your students. It outlines your expectations of them and lets them know the consequences of failing to respond to these questions. It is possible (and recommended) to post your syllabus online (through D2L). Please give copies of your syllabi each semester to the administrative assistant to keep in the departmental files.
- See the A&S policy on syllabus statements, including disability, religious holidays, classroom behavior, discrimination and harassment, and honor code
- Basic Contact Information: include classroom and class meeting time on syllabus, as well as your contact information (office number, office hours, telephone number and email address).
- Grading Policies: Be explicit about what counts toward the final grade. Identify the components of the grade the percentages assigned with each. Be clear as to the due date and time of all assignments and examinations. Note: GSLL departmental policy requires that all assignments be turned in during class time or to the faculty member’s office. (Students do not have access to faculty mailboxes.) If you are not in your office, students should slide assignments under your office door. Please make sure students are aware of this – it causes many interruptions in the department office when an entire class stops by to drop off an assignment.
- Attendance/Participation Policies: If attendance and or participation is a component of the grade, make it explicit in the syllabus. If you take attendance, make certain students know they will be penalized for failing to attend class.
- Make-up Exams and Papers: Include information on how make-up exams and papers will be handled. It will define how you handle the inevitable problems that arise later in the semester. You are not required to give make-ups. Make sure you identify all due dates and exam times in the syllabus. It is not your obligation to offer make-up exams for students who choose to buy plane tickets for the week before a holiday. It is the student’s responsibility to find out the critical dates in the semester. (But at the same time you are asking for trouble if you schedule an exam during the last two days before spring break or Thanksgiving.) Do realize that many students are trying to pursue their education while immersed in normal real world problems (employment, family, illnesses, etc.) Try to accommodate such students without compromising the rest of the class. Note: students with three or more final exams in one day are entitled to reschedule the last exam or exams on that day. See final exam section above for details.
Teaching Assistants: TAs assignments are made by the Director of Graduate studies, the Undergraduate Associate Chair and the Chair. A TA on a 50% appointment is compensated for working 20 hours per week. When faculty are teaching large lecture courses with recitations, they are required to teach two lectures, supervise the TA (including the TA’s teaching and grading), and grade a number of papers/exams equivalent to one of the course’s recitations. Faculty members as also expected to evaluate their TA(s) once each semester, discuss the evaluation with the TA, and give a written copy of the evaluation to the TA and Karen (for the dept files). TAs are expected to attend the course lecture and teach three recitations per semester. GSLL faculty may choose to teach a recitation as a means of training the TAs, but this will not be compensated with any monetary reward or extra points on peer evaluations. Note: Faculty can be paid to teach an honors recitation (see above).
Textbook Orders: Fall textbooks orders are due April 1, spring orders are due October 1, and summer orders are due March 15. Faculty are responsible for ordering their own desk copies (and for TAs) from the publisher.
Travel: Travel reimbursement should be submitted and approved within 60 days after travel is completed. Anything approved after 60 days will be taxed. Follow recommended Travel Procedures using Concur Travel.