CAS Event Funding Procedures
**Funding for the remainder of AY 23-24 is now closed.**
CAS is happy to consider applications for AY 24-25 and beyond. We will be especially interested in events which will align with our annual theme.
Funding is available for Asia-related events up to $1000 per award. If you have an idea you would like to develop, but your proposal is in early stages, please feel free to contact Liza.Williams@colorado.edu. Cost-sharing with other programs is strongly encouraged.
Priority will be given to events which fall under our annual theme. The theme for AY 23-24 is Fluid Asia.
Due to limited funding, we are unable to fund any undergraduate student-related events such as speech contests.
Please be sure to use the most up-to-date application (link below), as the application form has been recently updated.
Applications must be submitted by a faculty member, and must arrive at least 4 weeks prior the date of the event so that we can give them full consideration.
Applications are due by 12:00pm on the first Friday of each month. Applications received after this deadline will be considered in the following month's committee meeting.
AY 2023-2024 deadlines are as follows: 9/1, 10/6, 11/3, 12/1, (no submissions in January), 2/2, 3/1, 4/5*, 5/3*
* we will only be considering applications for AY 24-25 and beyond at these meetings
Information about inviting non-US Citizen/Permanent Resident as guest speakers
Honorarium – Honorarium may be paid to visitors possessing a B-1(Visitor for Business) visa or its equivalent waiver status if 9/5/6 Rule* is met. Honorarium may be paid to visitors possessing a B-2 (Visitor for Tourism) visa or its equivalent waiver status if 9/5/6 Rule* is met AND the event is NOT pre-planned. Since all CAS-funded events are pre-planned, visitors must have a B-1 visa or its equivalent waiver status in order to be paid an honorarium.
Travel reimbursements – Travel reimbursements may be paid to visitors possessing a B-1(Visitor for Business) visa or its equivalent waiver status. Travel reimbursements may be paid to visitors possessing a B-2 (Visitor for Tourism) visa or its equivalent waiver status if 9/5/6 Rule* is met AND international travel is not involved (i.e. if the visitor is already in the US). Visitors must have a B-1 visa or its equivalent waiver status in order to be paid for airfare that involves an international travel. For visa types other than B-1/W-B/B-2/W-T and further information please contact International Tax Specialists in the office of Payroll and Benefits Services, Kendra Zafiratos (303-735-5534, for inquires related to visas types A through L) or Alicia Dandeneau (303-735-0816, for inquiries related to visa types M through Z). All payments to non US citizens/residents will involve extensive paperwork. Applicants are required to provide relevant documents to CAS in a timely manner.
*9/5/6 Rule: (a) the visitor is engaged in the activity being compensated for any portion of nine days or fewer AND (b) the visitor has not been paid or reimbursed by more than 5 institutions or organizations during the past six months
This information is provided as a service, but is subject to change and verification by the international tax specialists.
International Travel:
All international travel paid for by a Department of Education grant (our primary source of event funding) must be approved by the Department of Education in advance of ticket purchase. This requires several weeks of lead time, so apply early!
Food:
Our primary source of event funding cannot pay for food or be transferred. If your event is to include food or catering, please consider an additional source of funding for that part of the event.
Publicizing non-CAS events:
Information about "non-CAS events" (events not sponsored by CAS) may now be included in our monthly event digest and posted on our website's bulletin board. The CAS monthly digest is sent out at the beginning of each month to those on our listserve and provides detailed information about CAS sponsored events for the following weeks. The addition of non-CAS events to our event digest is designed to help our faculty promote Asia-related events that may be of interest to those subscribing to our email list.
If you would like CAS to include a NON-CAS sponsored event on our website and in our event digest, please send information (date, time, location, contact for questions and a short description) about the event by the 25th of each month for the following month's digest to Liza Williams at Liza.Williams@colorado.edu. For example, information about an event received before March 25 will be included in April's digest, which will be sent out in early April. We appreciate the information as far in advance as possible.