Within the College of Arts and Sciences, there is a recommended timeline for all things personnel:

Monthly

  • Regent and Provost personnel action approvals received from Faculty Affairs.
  • Faculty Affairs Manager sends reports to @all_prgmcoord email list.

January

  • January 2: Promotion to Full Professor dossiers due to Personnel Committee Liaison.
  • Drafting of instructor reappointment contracts is started by department.
  • Faculty retention offer season starts.
  • Prepare for University staff performance evaluations (the cycle is 2/1-1/31).

February

  • February 1: FRPAs due to Faculty Affairs.
  • February 1: Mandatory tenure track reviews due to Faculty Affairs from Personnel Committee Liaison.
  • February 18: University staff performance evaluations and rating form due to Dean’s Office Human Resources Manager.

March

  • March 1: Professor of Distinction nominations due to Personnel Committee Liaison
  • March 15: Funding and Hiring proposals due to Anna.Jensen@colorado.edu with cc: to divisional dean, per email specifications sent by Dean’s Office to Chairs and Directors.
  • March 18: New University staff performance plans due to Dean’s Office Human Resources Manager.
  • Faculty Affairs Manager reminds departments of need for chair/director, associate chair/faculty director letters of offer for upcoming Fiscal Year/Academic Year.
  • Departments begin working on Spring hiring proposals.
  • Prepare for Classified staff performance evaluations (the cycle is 4/1-3/31).
  • Preliminary merit roster is sent from Dean’s Budget Office to departments.
  • Confirmed Preliminary merit rosters due back to the Arts and Sciences Budget Office.

April

  • April 16: Faculty performance evaluations forms due to Dean’s Office Human Resources Manager.
  • April 18: Classified Staff evaluation and rating form due to Dean’s Office Human Resources Manager.
  • Instructor reappointment notification sent to units (late April) from Faculty Affairs Manager.
  • Preliminary faculty Merit Allocation spreadsheet sent from Dean’s Budget Office to departments.
  • First batch of sabbatical applications that have been approved by Board of Regents it sent to units as part of the April Regent Report of Personnel Actions (not all sabbaticals approved during this batch).
  • Departments should be completing all retention offers.

May

  • May 1: Post-tenure reviews due to Personnel Committee Liaison.
  • May 18: New Classified Staff performance plans due to Dean’s Office Human Resources Manager.
  • Complete Merit Allocation spreadsheet and return to Dean’s Budget Office.
  • Faculty Affairs Manager ensures all instructor reappointment contracts have been submitted.
  • All faculty retention offers completed.

June

  • Faculty Affairs Coordinator creates sabbatical eligibility list.
  • Training session provided by Faculty Affairs Manager: Tenure-track faculty recruitment process.
  • Departments notified of College-level approvals for Spring hiring proposals.
  • Second batch of sabbatical applications that have been approved by Board of Regents it sent to units as part of the April Regent Report of Personnel Actions ( all remaining sabbaticals approved during this batch).
  • Final Faculty Merit Forms will be returned from the college. Have chair sign and put hard copies in mailboxes or distribute via DocuSign.
  • Once merit is approved (late June), Faculty Affairs Manager begins drafting all new chair/director contracts.

July

  • July 1: Post-Tenure Review summary due to Faculty Affairs from Personnel Committee Liaison.
  • July 1: All chair/director Fiscal Year appointments begin.
  • Faculty Affairs Manager sends Spring hiring proposals to Provost by mid-July.
  • Sabbatical approvals sent to Human Resources Service Center for entry into payroll system by Faculty Affairs Coordinator.

August

  • August 1: Fall temporary offer letters should completed.
  • Teaching replacement spreadsheet sent to departments from deans for completion.
  • Hiring plans and reporting approved by Provost in early August.
  • Units notified by Faculty Affairs Manager to start faculty recruitment for next Academic Year in coordination with Faculty Affairs Liaison and assigned Human Resources Recruitment Coordinator.
  • Post Tenure Review summary due to Faculty Affairs by Personnel Committee Liaison.
  • New associate chair/associate faculty director contracts submitted by departments to Faculty Affairs Manager.
  • Preliminary sabbatical eligibility list sent to chair/director and program coordinators by Faculty Affairs Coordinator.
  • Recruitment Authorization Forms completed by Faculty Affairs Manager and sent to units.

September

  • Sabbatical eligibility notification and application process sent to specific faculty by departments.

October

  • October 1: Comprehensive review dossiers due to Personnel Committee Liaison.
  • Call for Distinguished Professor nominations from Provost’s office.
  • Training session provided by Faculty Affairs Manager: Regular faculty offer letter processes (instructor through full professor).

November

  • November 1: Sabbatical applications due to Faculty Affairs Coordinator.
  • November 1: Instructor Reappointment dossiers due to Faculty Affairs Coordinator.
  • November 1: College Scholar Award proposals due to Faculty Affairs Coordinator.
  • Post Tenure Review list sent to departments for review by Personnel Committee Liaison.

December

  • December 1: Spring temporary offer letters should completed.
  • December 15: Sabbatical application review completed by divisional deans.
  • College Scholar Awardees are notified by Faculty Affairs Coordinator.
  • Units begin drafting new hire offer letters for Tenure Tenure-Track Faculty per approved hiring plans.