You are required to provide Graduate & Family Housing at least 45 days notice before vacating your apartment. If a 45-days notice is not given, you will be charged rent for 45 days beginning on the date the Intent to Vacate (ITV) form is given to our office. If you give more than 45 days notice, rent continues until the vacate date stated on the form. It is mandatory that you check out no later than the date you have indicated. Your apartment will be rented to another resident according to your vacate date.
If for any reason you must change the date on which you will vacate your apartment or cancel your ITV entirely, there will be a $100 administrative charge. If your apartment has already been offered to someone else, you will not be able to change your vacate date or cancel your ITV.
- All keys and parking permits issued must be turned in no later than midnight on your vacate date.
- If all apartment keys are not returned when you vacate your apartment, you will be charged $45 for an apartment lock change. If all mailbox keys aren’t returned, you will be charged $20 for a mailbox lock change.
- If you do not turn in your parking permit, you will be charged $10 for each parking permit that is not turned in.
- If you continue to occupy the apartment past the vacate date you submitted to the office, you will be charged rent for each day until the apartment is vacated and keys returned, plus a liquidated damages fee of $250 per day until keys are returned to the office.
- In the event that you do not vacate your apartment on time, you could be held financially responsible for any charged incurred by either Graduate & Family Housing and/or the incoming resident if they are not able to move in on time–including but not limited to additional truck rental, hotel, meals, etc.
Your entire housing deposit will be refunded unless there are outstanding rent charges, lock/key charges, outstanding charges from the CU Children’s Center, appliances and furniture not in the condition which you received them (as verified by your check-in sheet), or the apartment being left dirty or damaged. These charges will be deducted from your security deposit.
You cannot use your security deposit to pay for the last month’s rent. Please check with the Graduate & Family Housing Office for details. If the balance on your account is over $100 on the 10th of the month, you will be charged a late fee.
Please give a forwarding address when you fill out your intent to vacate form. If a refund is due, it will be mailed to you within 45-60 days or will be processed through direct deposit (if a voided check is provided prior to moving out). Please file a change of address form with the local post office.
It is the responsibility of the renter(s) to thoroughly clean the apartment before vacating. You can find a detailed cleaning checklist to assist you.
Please see the charge sheet for fees relating to cleaning, missing items and damages. You will be charged for anything that hasn’t been cleaned and for the disposal of any items left in the apartment or storage unit. The university environmental services staff will do the cleaning of the drapes and the stripping and waxing of floors.
When charges against a unit exceed the amount of deposit, you will receive a letter from the Graduate & Family Housing finance office regarding the amount owed to the university. If payment is not made in a timely manner the resident’s name is placed on the university debt file list. This action denies a student’s registration, transfer of credits or graduation until the amount due is paid. Additional charges deducted from your deposit may include rent due, cleaning, damages, utilities, daycare, lock changes, lost permits, etc.
If you are due a refund, the Housing Cashier's Office will send a check to the address that you provided on the Intent to Vacate form. If you have questions regarding your refund or payment please contact the Graduate & Family Housing finance office at 303-492-1442.
Any personal possessions left in the apartment, on patios and doorsteps or in the storage unit shall become the property of the University of Colorado as stated in the Graduate & Family Housing Lease. The University of Colorado assesses a charge of $24 per hour for removal of any abandoned items (a minimum charge for two hours of cleaning or $48 will automatically be assessed). Do not leave any broken or unusable items on the laundry give-away tables.
Utilities and Telephone Service
If you are paying your own utilities, please call Xcel Energy at 303-623-1234 to have the name switched over to the University of Colorado on your vacate date.
Driving on Lawns and Sidewalks
Motor vehicles of all kinds are prohibited from driving on sidewalks or lawns, including vans and trucks for moving. The possibility of damage to lawns and sprinkler heads, as well as danger to children in the area, requires that vacating residents adhere to this rule. You will be charged for any damages to family housing lawns and/or sprinkler heads.
To avoid any unnecessary charges, please ensure you follow all vacating directions and utilize the provided cleaning checklist and final inspection sheet provided. If you have any questions or concerns, please contact the Graduate & Family Housing Office at 303-492-6384.
Final Check Out
Please note: We do schedule a preliminary check out at the request of the resident. Final check out is done by staff after you have turned your keys in to the office. You may call our office 10 business days after vacating to inquire about charges that may have been assessed.
There are two ways to turn in all of your keys and any parking permits when vacating:
- Bring all of the keys and parking permits to the office during Graduate & Family Housing office hours (Monday through Saturday, 9:00am to 8:00pm).
- After hours, put all keys and parking permits in an envelope and drop it in the secure rent deposit box. It is located under the counter in the entryway next to the Graduate & Family Housing office door.
Make sure to lock your door before you turn in your keys. Shortly after you hand in your keys and parking permits, a staff member will check your apartment for damages.
The most common reasons for the university to terminate a Graduate & Family Housing lease with a resident are:
- Failure to pay rent charges on time.
- Change in family or student status (e.g., residence is over capacity or student is otherwise ineligible for current apartment assignment).
- Violation of the lease.
- Limited lease policy for faculty/staff members.
Student Felony Admit Review Committee (SFARC)
If, after agreeing to the Graduate & Family Housing Lease Agreement, a resident is convicted of, found guilty of, or adjudicated to have committed a sex offense; or if a resident is classified as a sex offender or placed under active supervision by any jurisdiction for a sex offense; the resident is required to immediately notify the university’s police department and the housing and business operations manager of Graduate & Family Housing. In addition, a determination by SFARC and the dean of students will be made on whether or not the student will be allowed to continue to reside in the university owned or operated housing.
All student residents must be full-time, degree-seeking, students in order to qualify to live in Graduate & Family Housing. If you are graduating, you must fill out an Intent to Vacate form 45 days before you move out. Be aware that there are specific dates by which graduates must vacate, and therefore must fill out the Intent to Vacate form 45 days prior to these dates. Failure to do this will result in charges.
- If you graduate in May, you must move out no later than July 15.
- December graduates must move out no later than December 31.
- August graduates must move out the Sunday after graduation.
Leave of Absence
The University of Colorado has a Leave of Absence program that provides an opportunity for you to leave the university for a semester without losing your place in your current college/school. You must be in good academic standing and have the dean’s approval. Re-enrollment in the university is guaranteed when you return.
For Graduate & Family Housing purposes, you may go on the Leave of Absence program for one semester only.
For more specifics, contact the Office of the Registrar at 303-492-8673.
Before you leave for a vacation or break, please ensure your apartment is properly secured and prepared.
- Turn off all lights and appliances (leave refrigerator on and plugged in)
- Turn off all alarm clocks
- Check that water faucets are turned off and not dripping
- Remove all trash and recycling
- In winter, make sure that the thermostat is set to 65 degrees (Fahrenheit) will ensure pipes don't freeze/burst if there is extremely cold weather
- Be sure to stop newspaper deliveries and inform the post office of the dates you will be away so that they can hold your mail
- Please notify your resident manager or the Graduate & Family Housing Office