Supervisor Resources - Payroll Schedules and Time Cards

AiM pay codes for weekend shift differential

Classified staff who are eligible for shift differentials are eligible for a weekend shift differential. Weekend shift differential of 20% shall be paid for all hours worked when more than half of the scheduled shift hours fall between 4:00 pm Friday through 6:00 am Monday. Pay codes have been set up in AiM for the weekend shift differential.

  • Weekend Shift Pay – Salaried Staff will use the new pay code 3HW
  • Weekend Shift Pay – Temporary Hourly will use the new pay code 3SW
  • Comp Time Weekend Shift Pay Call Back - CTCBW
  • Comp Time Weekend Shift Pay Carry Over - CTCOW
  • Comp Time Weekend Shift Pay Planned OT - CTPOW
  • Overtime Weekend Shift Pay Call Back - OTCBW
  • Overtime Weekend Shift Pay Carry Over - OTCOW
  • Overtime Weekend Shift Pay Planned OT - OTPOW

Supervisor Resources

Overtime/Shift Cutoffs

2025 Payroll Deadlines/Uploads

The updated cutoffs for bi-weekly and monthly payroll are below. Payroll will be pulled from AiM at 12:00 pm on the days listed below. Bi-weekly (BW) payroll time should be entered and approved by the supervisor for the corresponding bi-weekly pay periods and will be paid on the following Friday.

FEBRUARY 2025

  • BW - February 5th, Wednesday at 12:00 p.m.
  • MONTHLY - February 18th, Tuesday at 12:00 p.m., Monthly (January 2025 exception hours will be paid at the end of February 2025)
  • BW - February 19th, Wednesday at 12:00 p.m.

MARCH 2025

  • BW - March 5th, Wednesday at 12:00 p.m.
  • MONTHLY - March 14th, Friday at 12:00 p.m., Monthly (February 2025 exception hours will be paid at the end of March 2025)
  • BW - March 19th, Wednesday, BW at 12:00 p.m.

APRIL 2025

  • BW – April 2nd, Wednesday at 12:00 p.m.
  • MONTHLY – April 15th, Tuesday at 12:00 p.m., Monthly (March 2025 exception hours will be paid at the end of April 2025)
  • BW – April 16th, Wednesday, BW at 12:00 p.m.
  • BW – April 30th, Wednesday, BW at 12:00 p.m.

MAY 2025

  • BW – May 14th, Wednesday at 12:00 p.m.
  • MONTHLY - May 15th, Thursday at 12:00 p.m., Monthly (April 2025 exception hours will be paid at the end of May 2025)
  • BW – May 28th, Wednesday, BW at 12:00 p.m.

JUNE 2025

  • BW – June 11th, Wednesday at 12:00 p.m.
  • MONTHLY - June 12th, Thursday at 12:00 p.m., Monthly (May 2025 exception hours will be paid at the end of June 2025)
  • BW – June 25th, Wednesday, BW at 12:00 p.m.

JULY 2025

  • BW – July 9th, Wednesday at 12:00 p.m.
  • MONTHLY – July 16th, Wednesday at 12:00 p.m., Monthly (June 2025 exception hours will be paid at the end of July 2025)
  • BW – July 23rd, Wednesday, BW at 12:00 p.m.

AUGUST 2025

  • BW – August 6th, Wednesday at 12:00 p.m.
  • MONTHLY - August 14th, Thursday at 12:00 p.m., Monthly (July 2025 exception hours will be paid at the end of August 2025)
  • BW – August 20th, Wednesday, BW at 12:00 p.m.

SEPTEMBER 2025

  • BW – September 3rd, Wednesday at 12:00 p.m.
  • MONTHLY – September 15th, Monday at 12:00 p.m., Monthly (August 2025 exception hours will be paid at the end of September 2025)
  • BW – September 17th, Wednesday, BW at 12:00 p.m.

OCTOBER 2025

  • BW – October 1st, Wednesday at 12:00 p.m.
  • MONTHLY - October 16th, Thursday at 12:00 p.m., Monthly (September 2025 exception hours will be paid at the end of October 2025)
  • BW - October 15th, Wednesday, BW at 12:00 p.m.
  • BW - October 29th, Wednesday, BW at 12:00 p.m.

NOVEMBER 2025

  • BW – November 12th, Wednesday at 12:00 p.m.
  • MONTHLY - November 12th, Wednesday at 12:00 p.m., Monthly (October 2025 exception hours will be paid at the end of November 2025)
  • BW – Holiday Week November 25th, Tuesday, BW at 12:00 p.m.

DECEMBER 2025

  • BW – December 10th, Wednesday at 12:00 p.m.
  • MONTHLY – December 15th, Monday at 12:00 p.m., Monthly (November 2025 exception hours will be paid at the end of December 2025)
  • BW – Holiday Week December 23rd, Tuesday, BW at 12:00 p.m.

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