FYE 2025 Daily Emails
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| Date | Reminders |
|---|---|
June 26 | Today, June 26 at 6 p.m. is the deadline for fund 3x journals and PETs from departments for 1st Close (Period 12). These journals require departmental approval and should be put in their own journal, separate from other funds and from each other, to speed up the CCO secondary approval process. If you need assistance, please contact the following CCO staff based on the type of transaction:
For fund 30/31/33/34 JEs, please ensure the header description includes what is being moved, why it wasn’t charged to the correct SpeedType originally, and an affirmation that the transaction benefits the receiving SpeedType. Don’t forget to attach all appropriate documentation, including an m-Fin Financial Detail clearly identifying the expenses that are moving for sponsored project JEs. Also, try to separate fund 30/31/33/34 transactions from others. For further information on fund 30/31/33 JEs, please visit the cost transfer policy and guidance page. For sponsored project PETs, please make sure you check the summary tab to ensure SpeedType totals are what was intended. Make sure the answers to grant questions reflect why you are moving the expense and how the change benefits the project/award. If the payroll is from 180+ days in the past, a PI-signed or e-signed statement is required. Finally, ensure the SpeedType has sufficient funds. Today, June 26 at 5 p.m. is the deadline to upload and approve time, and complete approval of Position Data, Funding, and Job Data for biweekly pay period ending 6/21/25. |
June 25 | Today, June 25 at 4:30 p.m. is the Bursar’s cutoff for check refunds, direct deposit refunds, demand warrants, and refund cancellations. Tomorrow, June 26 at 6 p.m. is the deadline for fund 3x journals and PETs from departments for 1st Close (Period 12). These journals require departmental approval and should be put in their own journal, separate from other funds and from each other, to speed up the CCO secondary approval process. If you need assistance, please contact the following CCO staff based on the type of transaction:
Tomorrow, June 26 at 5 p.m. is the deadline to upload and approve time, and complete approval of Position Data, Funding, and Job Data for biweekly pay period ending 6/21/25. June 30 is the last business day of the fiscal year. Consult the fiscal year-end memo and checklist to help ensure you do not miss any critical items. |
June 24 | Tomorrow, June 25 at 4:30 p.m. is the Bursar’s cutoff for check refunds, direct deposit refunds, demand warrants, and refund cancellations. Thursday, June 26 at 6 p.m. is the deadline for fund 3x journals and PETs from departments for 1st Close (Period 12). These journals require departmental approval and should be put in their own journal, separate from other funds and from each other, to speed up the CCO secondary approval process. If you need assistance, please contact the following CCO staff based on the type of transaction:
For fund 30/31/33/34 JEs, please ensure the header description includes what is being moved, why it wasn’t charged to the correct SpeedType originally, and an affirmation that the transaction benefits the receiving SpeedType. Don’t forget to attach all appropriate documentation, including an m-Fin Financial Detail clearly identifying the expenses that are moving. Also, try to separate fund 30/31/33/34 transactions from others. For further information on fund 30/31/33 JEs, please visit the cost transfer policy and guidance page. For sponsored project PETs, please make sure you check the summary tab to ensure SpeedType totals are what was intended. Make sure the answers to grant questions reflect why you are moving the expense and how the change benefits the project/award. If the payroll is from 180+ days in the past, a PI-signed or e-signed statement is required. Finally, ensure the SpeedType has sufficient funds. Check for unposted journals that you need to correct, validate, and submit for approval. Refer to the cost transfers page for additional information on sponsored project journals. Thursday, June 26 at 5 p.m. is the deadline to upload and approve time, and complete approval of Position Data, Funding, and Job Data for biweekly pay period ending 6/21/25. |
June 23 | Today, June 23 at noon is the CUF deadline for gift transfer requests greater than or equal to $500,000 for the June 30 wire. Requests received after this cutoff will be processed as FY26 business. Although most CUF gift fund transfers occur automatically in the Finance System, the manual transfer form is still required to:
Contact accounting@cufund.org or the CU Foundation Finance and Accounting staffif you have questions. Wednesday, June 25 at 4:30 p.m. is the deadline with the Bursar’s Office for check refunds, direct deposit refunds, demand warrants, and refund cancellations. Thursday, June 26 at 6 p.m. is the deadline for fund 3x journals and PETs from departments for 1st Close (Period 12). These journals require departmental approval and should be put in their own journal, separate from other funds and from each other, to speed up the CCO secondary approval process. If you need assistance, please contact the following CCO staff based on the type of transaction:
Check for unposted journals that you need to correct, validate, and submit for approval. Refer to the cost transfers page for additional information on sponsored project journals. Thursday, June 26 at 5 p.m. is the deadline to upload and approve time, and complete approval of Position Data, Funding, and Job Data for biweekly pay period ending 6/21/25. Reminders If you missed the post/pay deadline for procurement card transactions (June 20), you have until July 3 at 6 p.m. to assign, allocate, and itemize procurement card transactions for accurate accrual. A transaction is accrued based on its allocation and itemization status at the deadline. To ensure the best accrual possible, transactions should additionally be submitted and/or approved, though this is not required to be completed by July 3. Refer to the 2025 Fiscal Year-End page for more information on the logic behind the accrual. |
June 20 | Today, June 20 at 6 p.m. is the last day to provide any changes to June FY25 allocations to Maggie Young. Today, June 20 is the last day to provide campus approval for procurement card reports in Concur to ensure payment in FY25 (the rest will be accrued). Today, June 20 the Payroll Register Report for the monthly pay period ending 6/30, that pays on 6/30, is now available. Monday, June 23 at noon is the CUF deadline for gift transfer requests greater than or equal to $500,000 for the June 30 wire. Requests received after this cutoff will be processed as FY26 business. Although most CUF gift fund transfers occur automatically in the Finance System, the manual transfer form is still required to:
Contact accounting@cufund.org or the CU Foundation Finance and Accounting staffif you have questions. Wednesday, June 25 at 4:30 p.m. is the deadline with the Bursar’s Office for check refunds, direct deposit refunds, demand warrants, and refund cancellations. Thursday, June 26 at 6 p.m. is the deadline for fund 3x journals and PETs from departments for 1st Close (Period 12). These journals require departmental approval and should be put in their own journal, separate from other funds and from each other, to speed up the CCO secondary approval process. If you need assistance, please contact the following CCO staff based on the type of transaction:
Check for unposted journals that you need to correct, validate, and submit for approval. Refer to the cost transfers page for additional information on sponsored project journals. Thursday, June 26 at 5 p.m. is the deadline to upload and approve time, and complete approval of Position Data, Funding, and Job Data for biweekly pay period ending 6/21/25 If you miss the post/pay deadline for procurement card transactions, you have until July 3 at 6 p.m. to assign, allocate, and itemize procurement card transactions for accurate accrual. A transaction is accrued based on its allocation and itemization status at the deadline. To ensure the best accrual possible, transactions should additionally be submitted and/or approved, though this is not required to be completed by July 3. Refer to the 2025 Fiscal Year-End page for more information on the logic behind the accrual. |
June 18 | Friday, June 20 at 6 p.m. is the last day to provide any changes to June FY25 allocations to Maggie Young. Friday, June 20 is the last day to provide campus approval for procurement card reports in Concur to ensure payment in FY25 (the rest will be accrued). Monday, June 23 at noon is the CUF deadline for gift transfer requests greater than or equal to $500,000 for the June 30 wire. Wednesday, June 25 at 4:30 p.m. is the deadline with the Bursar’s Office for check refunds, direct deposit refunds, demand warrants, and refund cancellations. Thursday, June 26 at 6 p.m. is the deadline for fund 3x journals and PETs from departments for 1st Close (Period 12). These journals require departmental approval and should be put in their own journal, separate from other funds and from each other, to speed up the CCO secondary approval process. If you need assistance, please contact the following CCO staff based on the type of transaction:
For fund 30/31/34 JEs, please ensure the header description includes what is being moved, why it wasn’t charged to the correct SpeedType originally, and an affirmation that the transaction benefits the receiving SpeedType. Don’t forget to attach all appropriate documentation, including an m-Fin Financial Detail clearly identifying the expenses that are moving for sponsored project JEs. Also, try to separate fund 30/31/34 transactions from others. For further information on fund 30/31/34 JEs, please visit the cost transfer policy and guidance page. Check for unposted journals that you need to correct, validate, and submit for approval. For sponsored project PETs, please make sure you check the summary tab to ensure SpeedType totals are what was intended. Make sure the answers to grant questions reflect why you are moving the expense and how the change benefits the project/award. If the payroll is from 180+ days in the past, a PI-signed or e-signed statement is required. Finally, ensure the SpeedType has sufficient funds. |
June 17 | Today, June 17 is the last day to submit new org requests or other changes to the org tree for FY25. Please send requests to accounting@colorado.edu. Friday, June 20 at 6 p.m. is the last day to provide any changes to June FY25 allocations to Maggie Young. Friday, June 20 is the last day to provide campus approval for procurement card reports in Concur to ensure payment in FY25 (the rest will be accrued). Monday, June 23 at noon is the CUF deadline for gift transfer requests greater than or equal to $500,000 for the June 30 wire. Requests received after this cutoff will be processed as FY26 business. Although most CUF gift fund transfers occur automatically in the Finance System, the manual transfer form is still required to:
Contact accounting@cufund.org or the CU Foundation Finance and Accounting staffif you have questions. Wednesday, June 25 at 4:30 p.m. is the deadline with the Bursar’s Office for check refunds, direct deposit refunds, demand warrants, and refund cancellations. |
June 16 | Tomorrow, June 17 is the deadline for departments to submit any requested reorgs, new orgs, or changes to the org tree for FY25. Please send requests to accounting@colorado.edu. Friday, June 20 at 6 p.m. is the last day to provide any changes to June FY25 allocations to Maggie Young. Friday, June 20 is the last day to provide campus approval for procurement card reports in Concur to ensure payment in FY25 (the rest will be accrued). |
June 13 | Today, June 13 at 4 p.m. is the deadline to submit late pay and hourly to work-study transfer requests to the Student Employment Office. Completion of the Late Pay/Hourly to Work-study Transfer request form (found on the Student Employment website ) does not guarantee that a transfer will occur. Late pay and hourly to work-study transfers are contingent upon the availability of funds and student eligibility. Due to the timing, late pay/hourly to work-study transfer requests are generally unable to be processed for the 6/21/25 or 7/05/25 pay periods. However, you can contact Brenda Duran in the Student Employment Office at 303-492-3548 or brenda.duran@colorado.edu to see if an exception can be made. Today, June 13 at 6 p.m. is the last day to provide departmental approval for both employee and non-employee travel and expense reimbursements in Concur to ensure payment in FY25. Today, June 13 at 6 p.m. is the deadline to provide supplier information to the PSC to request a new supplier or update an existing supplier for payment in FY25. For purchasing and payment in CU Marketplace, external suppliers need to complete registration in the CU Supplier Portal. For payment via Payment Authorization (PA) or Study Subject Payment (SSP) forms, departments need to include the supplier’s W-9/W-8 forms with the PA/SSP forms and submit them to the PSC by this day - apinvoice@cu.edu. Today, June 13 at 6 p.m. is the last day to provide campus approval for payment vouchers (PV) in CU Marketplace to ensure payment in FY25. This is also the last day to submit vendor invoices and paper forms, including Payment Authorizations (PA), Non-employee Reimbursement International (NRI) and Study Subject Payments (SSP), to apinvoice@cu.edu to ensure payment in FY25. This includes PA forms to replenish petty cash. Today, June 13 at 6 p.m. is the last day to close POs so they do not roll forward to FY26 and to request increases to SPOs. Send requests to changeorder@cu.edu. Remember that SPOs that need to roll forward to FY26 must have at least a $1 balance. Tuesday, June 17 is the deadline for departments to submit any requested reorgs, new orgs, or changes to the org tree for FY25. Please send requests to accounting@colorado.edu. Thursday, June 19 is the Juneteenth Holiday – Please consider this in your FYE plans and enjoy the holiday! Friday, June 20 at 6 p.m. is the last day to provide any changes to June FY25 allocations to Maggie Young. Friday, June 20 is the last day to provide campus approval for procurement card reports in Concur to ensure payment in FY25 (the rest will be accrued). These post and pay deadlines are the dates to target for June (and earlier) expenses. Refer to OUC’s Fiscal Year-End 2025: Posting, Payment, and Accrual Deadlines page for more information about these and other procurement posting and accrual deadlines. Monday, June 23 at noon is the CUF deadline for gift transfer requests greater than or equal to $500,000 for the June 30 wire. Remember to visit CCO’s 2025 Fiscal Year-End page frequently for up-to-date information, the fiscal year-end calendar, valuable resources and an archive of the daily emails. Now is a good time to review the year-end checklist on pages 8 and 9 of the fiscal year-end memo . If you have any questions, don’t hesitate to reach out to your campus accountant. |
June 12 | Today, June 12 at 5 p.m. is the deadline for approval of Position Data, Funding, and Job Data for the biweekly pay period ending 6/7/25. Tomorrow, June 13 at 6 p.m. is the last day to provide campus approval for both employee and non-employee travel and expense reimbursements in Concur to ensure payment in FY25. Tomorrow, June 13 at 6 p.m. is the deadline to provide supplier information to the PSC to request a new supplier or update an existing supplier for payment in FY25. For purchasing and payment in CU Marketplace, external suppliers need to complete registration in the CU Supplier Portal. For payment via Payment Authorization (PA) or Study Subject Payment (SSP) forms, departments need to include the supplier’s W-9/W-8 forms with the PA/SSP forms and submit to the PSC by this day - apinvoice@cu.edu. Tomorrow, June 13 at 6 p.m. is the last day to provide campus approval for payment vouchers (PV) in CU Marketplace to ensure payment in FY25. This is also the last day to submit vendor invoices and paper forms, including Payment Authorizations (PA), Non-employee Reimbursement International (NRI) and Study Subject Payments (SSP), to apinvoice@cu.edu to ensure payment in FY25. This includes PA forms to replenish petty cash. Tomorrow, June 13 at 6 p.m. is the last day to close POs so they do not roll forward to FY26 and to request increases to SPOs. Send requests to changeorder@cu.edu. Remember that SPOs that need to roll forward to FY26 must have at least a $1 balance. Tomorrow, June 13 at 4 p.m. is the deadline to submit late pay and hourly to work-study transfer requests to the Student Employment Office. Completion of the Late Pay/Hourly to Work-study Transfer request form (found on the Student Employment website ) does not guarantee that a transfer will occur. Late pay and hourly to work-study transfers are contingent upon the availability of funds and student eligibility. Due to the timing, late pay/hourly to work-study transfer requests are generally unable to be processed for the 6/21/25 or 7/05/25 pay periods. However, you can contact Brenda Duran in the Student Employment Office at 303-492-3548 or brenda.duran@colorado.edu to see if an exception can be made. |
June 11 | Tomorrow, June 12 at 5 p.m. is the deadline for approval of Position Data, Funding, and Job Data for the biweekly pay period ending 6/7/25. Friday, June 13 at 6 p.m. is the last day to provide campus approval for both employee and non-employee travel and expense reimbursements in Concur to ensure payment in FY25. Friday, June 13 at 6 p.m. is the deadline to provide supplier information to the PSC to request a new supplier or update an existing supplier for payment in FY25. For purchasing and payment in CU Marketplace, external suppliers need to complete registration in the CU Supplier Portal. For payment via Payment Authorization (PA) or Study Subject Payment (SSP) forms, departments need to include the supplier’s W-9/W-8 forms with the PA/SSP forms and submit to the PSC by this day - apinvoice@cu.edu. Friday, June 13 at 6 p.m. is the last day to provide campus approval for payment vouchers (PV) in CU Marketplace to ensure payment in FY25. This is also the last day to submit vendor invoices and paper forms, including Payment Authorizations (PA), Non-employee Reimbursement International (NRI) and Study Subject Payments (SSP), to apinvoice@cu.edu to ensure payment in FY25. This includes PA forms to replenish petty cash. Friday, June 13 at 6 p.m. is the last day to close POs so they do not roll forward to FY26 and to request increases to SPOs. Send requests to changeorder@cu.edu. Remember that SPOs that need to roll forward to FY26 must have at least a $1 balance. These post and pay deadlines are the dates to target for June (and earlier) expenses. Refer to OUC’s Fiscal Year-End 2025: Posting, Payment, and Accrual Deadlines page for more information about these and other procurement posting and accrual deadlines. |
June 10 | Today, June 10 is the deadline for departments to submit new account code requests FY25. Please send requests to accounting@colorado.edu. Friday, June 13 at 4 p.m. is the deadline to submit late pay and hourly to work-study transfer requests to the Student Employment Office. Completion of the Late Pay/Hourly to Work-study Transfer request form (found on the Student Employment website ) does not guarantee that a transfer will occur. Late pay and hourly to work-study transfers are contingent upon the availability of funds and student eligibility. Due to the timing, late pay/hourly to work-study transfer requests are generally unable to be processed for the 6/21/25 or 7/05/25 pay periods. However, you can contact Brenda Duran in the Student Employment Office at 303-492-3548 or brenda.duran@colorado.edu to see if an exception can be made. Remember to visit CCO’s 2025 Fiscal Year-End page frequently for up-to-date information, the fiscal year-end calendar, valuable resources and an archive of the daily emails. Now is a good time to review the year-end checklist on pages 8 and 9 of the fiscal year-end memo . If you have any questions, don’t hesitate to reach out to your campus accountant. |
June 9 | Tomorrow, June 10, is the deadline for departments to submit new account code requests for FY25. Please send requests to accounting@colorado.edu. Thursday, June 12 at 5 p.m. is the deadline for approval of Position Data, Funding, and Job Data for the biweekly pay period ending 6/7/25. Friday, June 13 at 6 p.m. is the last day to provide departmental approval for both employee and non-employee travel and expense reimbursements in Concur to ensure payment in FY25. Friday, June 13 at 6 p.m. is the deadline to provide supplier information to the PSC to request a new supplier or update an existing supplier for payment in FY25. For purchasing and payment in CU Marketplace, external suppliers need to complete registration in the CU Supplier Portal. For payment via Payment Authorization (PA) or Study Subject Payment (SSP) forms, departments need to include the supplier’s W-9/W-8 forms with the PA/SSP forms and submit them to the PSC by this day - apinvoice@cu.edu. Friday, June 13 at 6 p.m. is the last day to provide campus approval for payment vouchers (PV) in CU Marketplace to ensure payment in FY25. This is also the last day to submit vendor invoices and paper forms, including Payment Authorizations (PA), Non-employee Reimbursement International (NRI) and Study Subject Payments (SSP), to apinvoice@cu.edu to ensure payment in FY25. This includes PA forms to replenish petty cash. Friday, June 13 at 6 p.m. is the last day to close POs so they do not roll forward to FY26 and to request increases to SPOs. Send requests to changeorder@cu.edu. Remember that SPOs that need to roll forward to FY26 must have at least a $1 balance. |
June 6 | Today, June 6, the General Fund continuing budget plans in Anaplan are due. Plan ahead for smooth sailing through year-end. It is better to create your JEs and PETs for funds 30/31/34 transactions earlier rather than later. This will ensure posting in the current fiscal year and avoid any last-minute delays. Please refer to the instructions on the Cost Transfers webpage. The use of these instructions may help speed the approval process. Note that fund 30, 31 and 34 (gift) JEs need departmental approval before CCO will review them. We process roughly three times the normal number of JEs for June and appreciate your help during this extra busy time of the year. Please continue to review May reports to identify and clean up any errors. Tuesday, June 10 is the deadline for departments to submit new account code requests for FY25. Please send requests to accounting@colorado.edu. Thursday, June 12 at 5 p.m. is the deadline for approval of Position Data, Funding, and Job Data for biweekly pay period ending 6/7/25. Friday, June 13 at 6 p.m. is the last day to provide departmental approval for both employee and non-employee travel and expense reimbursements in Concur to ensure payment in FY25. Friday, June 13 at 6 p.m. is the deadline to provide supplier information to the PSC to request a new supplier or update an existing supplier for payment in FY25. For purchasing and payment in CU Marketplace, external suppliers need to complete registration in the CU Supplier Portal. For payment via Payment Authorization (PA) or Study Subject Payment (SSP) forms, departments need to include the supplier’s W-9/W-8 forms with the PA/SSP forms and submit them to the PSC by this day - apinvoice@cu.edu. Friday, June 13 at 6 p.m. is the last day to provide campus approval for payment vouchers (PV) in CU Marketplace to ensure payment in FY25. This is also the last day to submit vendor invoices and paper forms, including Payment Authorizations (PA), Non-employee Reimbursement International (NRI) and Study Subject Payments (SSP), to apinvoice@cu.edu to ensure payment in FY25. This includes PA forms to replenish petty cash. Friday, June 13 at 6 p.m. is the last day to close POs so they do not roll forward to FY26 and to request increases to SPOs. Send requests to changeorder@cu.edu. Remember that SPOs that need to roll forward to FY26 must have at least a $1 balance. Friday, June 13 at 4 p.m. is the deadline to submit late pay and hourly to work-study transfer requests to the Student Employment Office. Completion of the Late Pay/Hourly to Work-study Transfer request form (found on the Student Employment website ) does not guarantee that a transfer will occur. Late pay and hourly to work-study transfers are contingent upon the availability of funds and student eligibility. Due to the timing, late pay/hourly to work-study transfer requests are generally unable to be processed for the 6/21/25 or 7/05/25 pay periods. However, you can contact Brenda Duran in the Student Employment Office at 303-492-3548 or brenda.duran@colorado.edu to see if an exception can be made. |
June 5 | To our campus partners: This is the first fiscal year-end email update to remind everyone of the tasks to be completed in preparation for the fiscal year-end close. These daily updates will contain instructions, information, due dates and deadlines to help get us through the large and complex undertaking that is fiscal year-end. These emails are intended to provide timely information and effective coordination to help us work together for a successful close. As always, thank you for your valuable assistance during this annual event. Reminder June 2 was the beginning of the FOPP/ST inactivation moratorium. You can continue to send in requests for inactivations and they will be added to the queue and addressed when the moratorium ends on August 6. Looking Ahead Tomorrow, June 6, the General Fund continuing budget plans in Anaplan are due. Tuesday, June 10 is the deadline for departments to submit new account code requests for FY25. Please send requests to accounting@colorado.edu. As you review your May statements to identify and correct problems, verify balances and make any necessary adjustments, here are a few things to keep in mind:
The 2025 Fiscal Year-End webpage is the primary source for up-to-date information, valuable resources and an archive of the daily emails. The page also includes CU Boulder’s fiscal year-end calendar which provides specific action items, responsibilities and deadlines. Please note that the most current information available will be posted to the website, with the daily emails serving to highlight any significant updates. We look forward to working with you throughout the process. Please contact your campus accountant if you have questions or would like assistance. |