The A–Z directory includes state, federal, CU System (OPE, OUC, PSC) site links; tools, forms and resources. Rate, DAICR, tax information, Fund types and more are also listed here.
A
- A-21, A-87, A-110, A-133 - replaced by OMB's Uniform Guidance - see Policies Procedures and Guidelines Related to Sponsored Research
- Account Codes click on the ChartField & Attributes link and then click either the Chart of Accounts (Excel) or the Quick Reference Card (pdf) to find a particular account. See also Account Description Abbreviations
- Accounting Handbook - OUC's guide
- Accounting Standards for Higher Education issued by the State Controller
- Accounts Receivable
- Accounts Receivable Chapter 12 of The Guide
- Accounts Receivable form Use to help reconcile accounts receivable
- Accounts Receivable chapter of State Fiscal Procedures, see Chapter 8 - issued by the state controller, provides procedural guidance on recording, reporting, and collecting debts due the state
- Acronyms for CU Boulder Departments
- After-the-Fact Purchases (how to enter) PSC
- Agency Affiliation Agreement - to establish agency affiliation with the university
- Alcohol Topics and Policies
- Annual Financial Reports for the university
- Audit Reports, Office of the State Auditor – search: University of Colorado
- Audit requests for confidential information guidance
- Awards, Rewards, and Prizes – See Recognition and Training PSC
B
- Balance Sheet Accounts Chapter 9 of The Guide
- Benefits Rates and Information webpage
- Blackbox
- Bureau of Labor Statistics link that has information about the Consumer Price Index
C
- CAS Cost Accounting Standards - See The Guide Chapter 14
- Cash Topics:
- Cash Control:
- OUC guidance: Accounting Handbook chapter on Cash Control
- CCO guidance: The Guide Chapter 10
- Cash and Fund Balance Transfer Table for CU Boulder - Excel file with three worksheets: Instructions, Table of Transfers, and Support Information
- Cash Control:
- Central Collections Services
- OUC guidance: Accounting Handbook chapter on Accounting for Bad Debt
- CCO guidance: Write-Off Accounts
- Central Information Warehouse (CIW) & CU Reporting System (Cognos)
- CFR Code of Federal Regulations – for general lookups
- Change Funds
- Change Funds - see The Guide Chapter 10 section VIII
- PSC forms:
- Change Fund/Petty Cash Request Form
- Payment Authorization form to open or change the amount of a change fund
- ChartField and Chart of Accounts
- Account Tree
- Chart of Accounts
- m-Fin ACCOUNT TREE LIST lookup report available in the Cognos Reporting System Look Ups folder
- Chartfield Request forms Use the appropriate form to create, modify, or maintain a ChartField (account, org, project, SpeedType, Program, Subclass). Use the Gift Fund SpeedType form to create or modify a Gift Fund 34. Fund 71 requests click here
- Accounting Structure Chapter 5 of The Guide
- FOPPS (SpeedType) Inactivation: Send an email request to accounting@colorado.edu
- Cognos Reporting System
- m-Fin blog – Stay current on Cognos reports
- Cognos Reporting System QA login – where new/modified reports are available for testing & trials
- Colorado State offices links:
- Colorado Department of Higher Education
- Independent Ethics Commission
- State Archives Records Management Manual
- State Auditor's Office
- State Controller:
- Higher Ed Accounting Standards
- Fiscal Procedures Manual for the State of Colorado.
- State Fiscal Rules effective 7/1/09 (CU now uses its own Fiscal Procedures)
- Compensating Controls and Internal Controls section in the Accounting Handbook
- Compliance Guide - Sponsored Research
- Concur Travel & Expense System learning resources
- Credit card merchant resources on the CU Treasurer website
- Crowdfunding Topics:
- CRS Colorado Revised Statutes
- CU Foundation:
- Transfer of Funds Form used to process exceptional transfers from the Foundation
- CU Marketplace learning resources
D
- DAICR – Departmental Administration Indirect Cost Recovery
- Definitions - Higher education fund accounting terms from The Guide
- Department/Unit Award Closeout Check List
- Direct and Indirect Typical Costs
- Disclosure Statement (DS-2) for the University of Colorado Boulder
- DUNS Number for Boulder campus: 00-743-1505 (click here for other campuses)
- DUNS Numbers for other Colorado State agencies and institutions
E
- Eco Pass Auxiliary Recharge Rate find in the GAIR & Eco-Pass Recharge Rate chart
- Embezzlement, Fraud, Theft, Abuse, or Waste of University Resources
- Encumbrances - How They Work from Employee Services
- eRA – Electronic Research Administration portal for grants administration by InfoEd
- Ethical Behavior, Principles of - Laws of the Regents, Article 1, Part D
- Ethics Commission charged with the implementation of Article 29 of Colorado's Constitution "Ethics in Government"
- EthicsLine Hotline To report violations of law or policy anonymously.
- Expense Decision Flowchart Determine if an expense can be charged to a sponsored project
- Expense Purpose Codes (EPC) Form
- Expense System (Concur) learning resources
F
-
F&A – Facilities & Administrative Costs Topics
- Cost Accounting unit of CCO - prepares the F&A rate proposal
- Indirect Cost Rate Negotiation Agreement with HHS
- Typical Direct and Indirect Costs (F&A)
- F&A Rate History
- Sponsored Projects Accounting chapter 14 of The Guide see A-21 pages 18-23
- FAR, Federal Acquisition Regulations
- FASB – Financial Accounting Standards Board
- FEIN (Federal Employer Identification Number) for CU: 84-6000555 (FEIN number is used for all campuses)
- Fellowships one-page resource on fellowships/stipends vs. wages
- Fellowship Appointment Letter template for graduate student fellowships
- Finance System (PeopleSoft) Topics
- Access to the Finance System
- Access Forms This link goes to the UIS Security Forms page to create, change, or discontinue access to PeopleSoft FIN, HRMS, CIW, and ISIS systems
- Financial Reports Topics
- Finance Tools
- FISAP – Fiscal Operations Report & Application to Participate – Colleges and universities must report expenses for Federal Campus-Based programs (the Federal Supplemental Education Opportunity Grant FSEOG), Federal Work-Study, and the Federal Perkins Loan program) using the FISAP process
- Fiscal Topics
- CU Fiscal Certification
- Fiscal Code of Ethics Training
- Fiscal Misconduct Reporting – Links to CU Internal Audit with information and reporting options.
- Fiscal Procedures for the University of Colorado (used by the University in place of the State of Colorado Fiscal Rules)
- Fiscal Procedures Manual (State of Colorado)
- Fiscal Roles – Fiscal roles and responsibilities are outlined directly in the APS, select section II policy statement, and then open fiscal roles.
- FOPPS – acronym that refers to the Fund, Organization, Program/Project and Subclass ChartFields within the Finance System that tells the system where to record a transaction (click ChartFields & Attributes)
- Foreign Drafts & Electronic Funds Transfers on PSC Accounts Payable page
- Forms
- Fringe Benefit Rates Scroll to Fringe Benefit Rates
- FRPA Faculty Report of Professional Activities – an annual inventory of a faculty member's professional activities
- Fund Accounting Definitions as found in The Guide
- Fund Accounting Summary as found in The Guide
- Fund Codes a complete list of fund codes and groups used in PeopleSoft (e.g., fund 10, 29, 30)
- Fundraising Events section of the Accounting Handbook
G
- GAR and GIR Rates Scroll to GAIR Rates
- Gift Funds
- Glossary: A list of often difficult or specialized words with their definitions
- Administrative Policy Statement Glossary Defines terminology used in the APSs
- Bursar's Office Glossary
- Financial Dictionary Financial terms commonly used at CU on UCD website
- Higher education fund accounting terms from The Guide
- SPA-OCG Glossary Sponsored project terminology
- Graduate Student Appointment Manual on the Graduate School website
H
- HCM Community - CU System Office - Employee Services
- Higher Education Accounting Standards issued by the State Controller
- Higher Education Fiscal Guidelines Good reference on fund accounting & TABOR
- Honorarium Form
I
- ICR – Indirect Cost Recovery (see also F&A and DAICR)
- IN Form Interdepartmental Invoice
- Incompatible Access and Back-Up Approval Guidance for departments, VC's, and CCO
- In-Kind Contributions form for Third-Party Costsharing
- Internal Controls and Compensating Controls section of the Accounting Handbook
- Internal Sales Activity (ISA) and Internal Service Center (ISC) Accounts and Topics
- International Tax Help on Employee Services site
J
- Journal Entry Spreadsheet Templates - from the OUC
- Back to Basics: Journal Entries
- For more guidance on JEs, see Chapter 7 of The Guide Financial Transactions and General Ledger Processes
K, L
- No listings begin with the letter K or L
M
- m-Fin reports
- m-Fin Reporting Guide and FAQ
- m-Fin reports blog – Stay current on Cognos reports
- Meal and Mileage Reimbursement for travel on official university business see Travel PSC
- Moving Expenses reimbursement – see Employee Services page on moving (relocation)
N
- No listings begin with the letter N
O
- Officers and Organizational Charts for the Boulder campus
- Official Function Form
- OMB Circulars: A-21, A-87, A-110, A-133 (superseded by CFR Title 2: Grants and Agreements, Part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards)
- One-Sixth Rule scroll to VI, Additional Remuneration for Consultative Services
- OPAS – Organizational Prior Approval System Link to OCG forms for budget deviations and other project changes filed under Awards Management section
- Org Codes — changing org code values in the general ledger
- Org Form to set up a new org or modify an existing org
- Overpayment Process for Sponsored Projects Restricted Funds
- Overview of university financial environment for new employees
P
- Payment information for sponsored projects - please contact ccocashmgmt@colorado.edu.
- Payroll Related Topics
- Payroll Encumbrances - How They Work from Employee Services
- Payroll Expense Transfer Calculator (to figure out how much you need to move)
- Petty Cash Topics (see also Cash Topics)
- Petty Cash/Change Fund Request Form
- Subject Payment Instructions to set up a Fund 29 petty cash fund to pay study subjects in multiple Fund 30 sponsored project
- PPS – PSC Procedural Statement, listed in the A-Z Directory by title and topic. See them all here
- Principles of Ethical Behavior
- Procurement Training and Help
- Procurement Card Topics
- Procurement Card on the PSC website
- Procurement Card Training
- Project Request Form - Fund 71 project and SpeedType requests
- Property Central - co-hosted site for property services, OCG property and CCO property
Q
- Quick Reference Card (QRC) provides a list of the accounts that departmental administrators are required to use at a minimum to classify assets, liabilities, revenues, expenses, and cash transfers. The QRC also contains helpful information about the University chart of accounts and how accounts are used. The following sources provide current account codes
- Chart of Accounts from the University Controller website
- QRC Paper Copy. To get a folded card copy of the QRC, submit your order to Accounting@colorado.EDU. Include your name, the number needed, and your campus box number
R
- Recharge Rates: See GAR and GIR on the Cost Accounting page
- Recognition and Training PSC
- Recognition Reporting Form used to authorize and report awards, rewards, and prizes
- Records Retention and Management
- Revenue Topics
- Revenue Definition & Recognition in the Accounting Handbook
- Revenue Decision Matrix for Distinguishing Gifts, Sponsored Projects and Auxiliary and Self-funded Revenues
- Roles (Fiscal) – A short description of the fiscal roles as assigned in the Finance System
- RTD Eco Pass Auxiliary Recharge Rate find in the GAIR & Eco-Pass Recharge Rate chart
S
- Salary Topics
- Graduate Student salaries (GA/RA/TA/GPTI) Select appropriate spreadsheet
- Sales Tax topics
- Service Center
- Scholarship Payment Form
- SEVIS – Student and Exchange Visitor Information System is a government system to track foreign and exchange students. Universities are required to provide student information updates to the government system
- SpeedType: How to Close One – Send an email request to Accounting@colorado.EDU. See the requirements in the FAQ
- Sponsorships section in the Accounting Handbook
- Standing Purchase Orders
- Student Organizations and University of Colorado Relationship Statement (CSI)
- Study Subjects Payment Log template
- Sub-recipient Invoice Template
- SWIFT Code (Society for Worldwide Interbank Financial Telecommunication) aka BIC (Bank Identifier Code): Contact Office of Cash Management
T
- TABOR – Tax Payer Bill of Rights. See The Guide (p.15)
- Tax information, including Exemption Certificates, Exemption Letters and Sales Tax Rates
- Technical Operations: Unit of CCO
- Termination Pay Program - Overview and explanation on how to process termination pay
- Tests of Propriety - part of Propriety of Expenses (APS 4015)
- Travel Topics
- Travel APS and Procedural Statements are under Policies and Guidance > see both OPE and PSC
- Travel Authorization Form developed by SPA to use for departmental travel authorization and recommended for all travel paid by Fund 30/31
- Travel Information on the PSC website
- Concur Travel & Expense System Learning Resources
- Travel Card Handbook
- Tuition Remission scroll to Graduate School Appointment Manual and to Tuition Remission Training
- Tuition Remission Exception Form
U
- Unclaimed Revenue – contact ccocashmgmt@colorado.edu for inquiries about missing payments or for a list of unclaimed wire transfers and ACH credits
- Unrelated Business Income Tax Questionnaire
- Unrestricted Net Position
V
- Vendor Enablement Request This form is used by a University employee to request that a vendor be set up on the CU Marketplace with either a hosted catalog or a punch-out catalog.
W
- W-9 forms - CU W-9 for Vendors was discontinued effective 5/1/15 due to the CU Supplier Portal. Both the link to the Supplier Portal, and the W-9 signed by CU are available on the PSC's website under Forms.
- Warrants - Stale-Dated are those not redeemed within the designated time frame of 152 days after issue date. Use the Warrant Adjustment (WA) Form to request that these or other problematic payments be cancelled and/or reissued
- Wells Fargo US Dollar Banking Restrictions
- Write-off Collection Accounts
X, Y, Z
- No listings begin with the letter X, Y or Z
Quick Reference
Records Retention and Disposition
Compliance Guide - Sponsored Research
PSC Procedural Statement: Travel
Tests of Propriety - part of Propriety of Expenses (APS 4015)