FYE 2026 Weekly Emails

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Wednesday, July 1

Here are your fiscal year end tasks and deadlines for July 1st and July 2nd. There are no deadlines on Friday, July 3rd - Enjoy the holiday!  

Today, July 1 at noon. Invoices sent to the PSC at apinvoice@cu.edu by noon on July 1 are automatically considered FY26 business and will be accrued. Invoices for FY27 business should not be sent to the PSC until July 6. 

Today, July 1 at 6 p.m., is the last day to provide campus approval for PVs in CU Marketplace for FY26. 

Today, July 1 at 6 p.m., is the last day to allocate procurement card reports for accrual.  

Please note that all FY26 procurement card transactions that missed the posting deadline of June 18 should be assigned, allocated, and itemized (if not submitted and approved). This ensures that assigned transactions will end up in the correct SpeedType and account code. Transactions that remain unassigned will wind up in default SpeedTypes and account codes, neither of which may be appropriate. On Tuesday, July 7, you can see the effects of the procurement card and Marketplace accrual entries on your financial statements. If you find errors, you can create accrual JEs to adjust the effects of any incorrectly accrued transactions. I encourage you to review the accrual example or contact your campus accountant if you are unsure about the best way to make these corrections. 

Starting today, please pay extra attention to the dates used for your journals. Journals in FIN default to the current date. Remember to change the journal date of 07/xx/2026 to 06/30/2026 for June journals. If you are working ahead, the actuals ledger for FY27 is now open, so you can create FY27 journals. 

**REMINDER** Continue to post your JEs in period 12 as a non-adjusting entry through Monday, July 6. While period 996 has been opened for the Denver/Anschutz campus, we should not be creating these adjusting entries just yet. 

Your FY26 encumbrances should have been cleared and rolled to FY27 where appropriate (except manual encumbrances). If you run a June report today, you should not see PO or payroll encumbrances (other than project speedtypes). POs and SPOs will roll into FY27 as long as there is more than $1 balance remaining. If there is no balance, they will not roll forward and cannot be used for payments in FY27. 

There will be no deadlines on Friday, July 3 – Enjoy the holiday! 

Looking ahead 

Monday, July 6 at 6 p.m. is 1st Campus Close (Period 12). Journals must be approved by 6 p.m. to be posted for first close. June journals that are not approved in time for first close will automatically carry into period 996. 

Monday, July 6 the procurement card (ACCESP) and CU Marketplace (ACCAPMKT) accrual entries will be posted. You will see the effect of these entries reflected in the financial statements on Tuesday, July 7. You will additionally see the effects of any allocation for these entries on Wednesday, July 8. 

Monday, July 6 is the deadline to send final consumable inventory reports and adjustments to CCO (matthew.hinkle@colorado.edu) 

Please contact your campus accountant if you have questions or would like assistance.

Monday, June 29

Here are your fiscal year tasks and deadlines for today, June 29, and tomorrow, June 30. There will be a bonus email this week on Wednesday, July 1.

Today, June 29, the fiscal year 2026-27 (FY27) Department Budget Table (DBT) roll-forward will occur.  

Tomorrow, June 30 at noon is the last day to submit requests to cancel or reissue AP checks. Submit Warrant Adjustment Form to APinvoice@cu.edu.

Tomorrow, June 30 at 5 p.m. is the deadline for any handdrawn payroll checks to be recorded in FY2026 (OC 06/25/26).

Tomorrow, June 30 is the last business day of the fiscal year. Consult the fiscal year-end memo and checklist and the 2026 Fiscal Year-End calendar to help ensure you do not miss any critical items.

All business transactions completed by midnight must be recorded as FY26 activity in the correct SpeedType and account code. As a general reminder:

Revenue - All goods and services provided to external customers by midnight tonight must be recorded as revenue. The corresponding receivable should be recorded if cash has not yet been received. All goods and services provided to other CU departments should be recorded as interdepartmental revenue.

Expenses - All goods and services received by midnight must be recorded as expenses in the Finance System for FY26. You may need to create an accrual JE if payment has not yet been processed and the transaction is not in CU Marketplace to accrue.

Journals - Journal creators and approvers, please be proactive with your journals during this time of year. Creators, let your approver know when a journal is ready. If a journal is not valid, delete it or save it to be finished later. Approvers, go into the Finance System and review those journals awaiting your review and take appropriate action. If journals include funds 30/31/33/34 SpeedTypes, remember the departmental approval needs to take place before CCO can review or provide secondary approval. 

Below is a quick reference list of today's tasks. Please also review the fiscal year-end memo and checklist for comprehensive details about each deadline or task that must be completed for year-end. 

  • The Bursar’s Office and the Office of Cash Management close at 4:30 p.m.
  • Cash (or checks) received through 3 p.m. June 30 is due to OCM by 4:30 p.m. for FY26 business processing.
  • Money received after 3 p.m., and not deposited to OCM, must be manually accrued by departments. Contact your campus accountant for assistance with this process.
  • Goods and services received must be accounted for in FY26.
  • Physical inventory of consumable goods must be completed by today.
  • Counts of petty cash and change funds must be completed by today.
  • Submit a Gift-in-Kind Acceptance form for all qualifying non-cash gifts received during FY26 and not yet reported in accordance with the Gift-in-Kind section of the Accounting Handbook
  • Review the OUC guidance on Unrelated Business Income Tax (UBIT). If you have any questions about UBIT, please contact Rob Guinn (Robert.guinn-1@colorado.edu).

Looking Ahead

Wednesday, July 1 at noon. Invoices sent to the PSC at apinvoice@cu.edu by noon on July 1 are automatically considered FY26 business and will be accrued. Invoices for FY27 business should not be sent to the PSC until July 6. 

Wednesday, July 1 at 6 p.m. is the last day to provide campus approval for PVs in CU Marketplace for FY26.

Wednesday, July 1 at 6 p.m., is the last day to allocate procurement card reports for accrual. Please note that all FY26 procurement card transactions that missed the posting deadline of June 18 should be assigned, allocated and itemized (if not submitted and approved) on an expense report by Wednesday, July 1 at 6 p.m. This ensures that assigned transactions will end up in the correct SpeedType and account code. Transactions that remain unassigned will wind up in default SpeedTypes and account codes, neither of which may be appropriate. On Tuesday, July 7, you can see the effects of the procurement card and Marketplace accrual entries on your financial statements. If you find errors, you can create accrual JEs to adjust the effects of any incorrectly accrued transactions. I encourage you to review the accrual example or contact your campus accountant if you are unsure about the best way to make these corrections.

Friday, July 3 is Independence Day holiday (observed). 

Monday, July 6 at 6 p.m. is 1st Campus Close (Period 12). Journals must be approved by 6 p.m. to be posted for first close. June journals that are not approved in time for first close will automatically carry into period 996.

Please contact your campus accountant if you have questions or would like assistance. 

Monday, June 22

Today, Monday June 22 the Payroll Register Report for the monthly pay period ending 6/30, that pays on 6/30, is now available. 

Tomorrow, Tuesday, June 23 at noon is the CUF deadline for gift transfer requests greater than or equal to $500,000 for the June 30 wire. Requests received after this cutoff will be processed as FY27 business. Although most CUF gift fund transfers occur automatically in the Finance System, the manual transfer form is still required to: 

  1. Liquidate the principal of an endowment or quasi-endowment; 
  2. Transfer CUF funds to a non-fund 34, such as fund 50 (loan) or 71 (capital construction); 
  3. Correct errors in deposits; and  
  4. Transfer funds when the donor specifies certain signatures for spending. 

Contact accounting@cufund.org or the CU Foundation Finance and Accounting staff if you have questions. 

Wednesday, June 24 at 4:30 p.m. is the deadline with the Bursar’s Office for check refunds, direct deposit refunds, demand warrants, and refund cancellations. 

Thursday, June 25 at 5 p.m. is the deadline to upload and approve time, and complete approval of Position Data, Funding, and Job Data for biweekly pay period ending 6/20/26 

Friday, June 26 at 6 p.m. is the deadline for fund 3x journals and fund 30/31/33 PETs from departments for 1st Close (Period 12). These journals require departmental approval and should be put in their own journal, separate from other funds and from each other, if possible, to speed up the CCO secondary approval process. If you need assistance, please contact the following CCO staff based on the type of transaction:  

Check for unposted journals that you need to correct, validate, and submit for approval. Refer to the cost transfers page for additional information on sponsored project journals. 

For fund 30/31/33/34 JEs, please ensure the header description includes what is being moved, why it wasn’t charged to the correct SpeedType originally, and an affirmation that the transaction benefits the receiving SpeedType. Don’t forget to attach all appropriate documentation, including an m-Fin Financial Detail clearly identifying the expenses that are moving for sponsored project JEs. Also, try to separate fund 30/31/33/34 transactions from others. For further information on fund 30/31/33/34 JEs, please visit the cost transfer policy and guidance page. Check for unposted journals that you need to correct, validate, and submit for approval. 

For sponsored project PETs, please make sure you check the summary tab to ensure SpeedType totals are what was intended. Make sure the answers to grant questions reflect why you are moving the expense and how the change benefits the project/award. If the payroll is 180+ days in the past, a PI-signed or e-signed statement is required. Finally, ensure the SpeedType has sufficient funds. 

Looking ahead 

Monday, June 29, the fiscal year 2026-27 (FY27) Department Budget Table (DBT) roll-forwardwill occur. 

June 30 is the last business day of the fiscal year. Consult the fiscal year-end memo and checklist and the 2026 Fiscal Year-End calendar to help ensure you do not miss any critical items. 

Wednesday, July 1 at noon. Invoices sent to the PSC at apinvoice@cu.edu by noon on July 1 are automatically considered FY26 business and will be accrued. Invoices for FY27 business should not be sent to the PSC until July 6. 

Wednesday, July 1 at 6 p.m., is the last day to allocate procurement card reports for accrual. 

Please contact your campus accountant if you have questions or would like assistance. 

Monday, June 15

Here are your fiscal year tasks and deadlines for the week of June 15-19.

Thursday, June 18 at 6 p.m. is the last day to provide any changes to June FY26 allocations to accounting@colorado.edu 

Thursday, June 18 at 6 p.m. the moratorium on org tree changes begins. All new requests and org tree moves that were submitted after June 11 will be processed after the moratorium lifts. 

Thursday, June 18 at 6 p.m. is the last day to provide campus approval for procurement card expense reports in Concur to ensure payment in FY26 (the rest will be accrued). 

  • These post and pay deadlines are the dates to target for June (and earlier) expenses. Refer to OUC’s Fiscal Year-End 2026: Posting, Payment, and Accrual Deadlines page for more information about these and other procurement posting and accrual deadlines.
  • Reminder: If you miss the post/pay deadline for procurement card transactions, you have until July 1 at 6 p.m. to assign, allocate, and itemize procurement card transactions for accurate accrual. A transaction is accrued based on its allocation and itemization status at the deadline. To ensure the best accrual possible, transactions should additionally be submitted and/or approved, though this is not required to be completed by July 1. Refer to the 2026 Fiscal Year-End page for more information on the logic behind the accrual. 

Thursday, June 18 at 6 p.m. is the Last day to request increases to SPOs/BPOs for roll forward to next FY, send request to Changeorder@cu.edu - deadline 6pm ; SPOs must have at least $1 balance in order to roll forward. 

Friday, June 19 is the Juneteenth Holiday – please consider this in your FYE plans and enjoy the Holiday! 

Looking Ahead 

Tuesday, June 23 at noon is the CUF deadline for gift transfer requests greater than or equal to $500,000 for the June 30 wire. 

Wednesday, June 24 at 4:30 p.m. is the deadline with the Bursar’s Office for check refunds, direct deposit refunds, demand warrants, and refund cancellations 

Remember to visit CCO’s 2026 Fiscal Year-End page frequently for up-to-date information, the fiscal year-end calendar, valuable resources and an archive of the daily emails. Now is a good time to review the year-end checklist on pages 9 and 10 of the fiscal year-end memo. If you have any questions, don’t hesitate to reach out to your campus accountant. 

Monday, June 8

Plan ahead for smooth sailing through year-end. 

It is better to create your JEs for funds 30/31/33/34 and PET’s for funds 30/31/33 transactions earlier, rather than later. This will ensure posting in the current fiscal year and avoid any last-minute delays. Please refer to the instructions on the Cost Transfers webpage. The use of these instructions may help speed the approval process. Note that fund 30, 31, 33 and 34 (gift) JEs need departmental approval before CCO will review them. We process roughly three times the normal number of JEs for June and appreciate your help during this extra busy time of the year. 

Please continue to review May reports to identify and clean up any errors. 

Tomorrow, Tuesday, June 9 is the deadline for departments to submit new account code requests for FY26. Please send requests to accounting@colorado.edu. 

Thursday, June 11 at 5 p.m. is the deadline for approval of Position Data, Funding, and Job Data for biweekly pay period ending 6/6/26. 

Friday, June 12 at 4 p.m. is the deadline to submit late pay and hourly to work-study transfer requests to the Student Employment Office. Completion of the Late Pay/Hourly to Work-study Transfer request form (found on the Student Employment website) does not guarantee that a transfer will occur. Late pay and hourly to work-study transfers are contingent upon the availability of funds and student eligibility. Due to the timing, late pay/hourly to work-study transfer requests are generally unable to be processed for the 6/20/26 or 7/04/26 pay periods. However, you can contact Brenda Duran in the Student Employment Office at 303-492-3548 or brenda.duran@colorado.edu to see if an exception can be made. 

Friday, June 12 at 6 p.m. is the last day to close POs so they do not roll forward to FY27 and to request increases to SPOs. Send requests to changeorder@cu.edu. Remember that SPOs that need to roll forward to FY27 must have at least a $1 balance. 

Friday, June 12 at 6 p.m. is the last day to provide departmental approval for both employee and non-employee travel and expense reimbursements in Concur to ensure payment in FY26. 

Friday, June 12 at 6 p.m. is the last day to provide campus approval for payment vouchers (PV) in CU Marketplace to ensure payment in FY26. This is also the last day to submit vendor invoices and paper forms, including Payment Authorizations (PA), Non-employee Reimbursement International (NRI) and Study Subject Payments (SSP), to apinvoice@cu.edu to ensure payment in FY26. This includes PA forms to replenish petty cash. 

Friday, June 12 at 6 p.m.  is the last day to ensure payment in FY2026, last day to provide supplier information to PSC to request new or update existing supplier for payments made on paper forms (PAs, NRIs and SSPs) 

These post and pay deadlines are the dates to target for June (and earlier) expenses. Refer to OUC’s Fiscal Year-End 2026: Posting, Payment, and Accrual Deadlines page for more information about these and other procurement posting and accrual deadlines. 

Remember to visit CCO’s 2026 Fiscal Year-End page frequently for up-to-date information, the fiscal year-end calendar, valuable resources and an archive of the daily emails. Now is a good time to review the year-end checklist on pages 8 and 9 of the fiscal year-end memo. If you have any questions, don’t hesitate to reach out to your campus accountant. 

Looking Ahead 

Thursday, June 18 at 6 p.m. is the last day to provide campus approval for procurement card expense reports (rest will be accrued).  

Thursday, June 18 at 6 p.m  is the Last day to request increases to SPOs/BPOs for roll forward to next FY, send request to Changeorder@cu.edu - deadline 6pm ; SPOs must have at least $1 balance in order to roll forward. 

Thursday, June 4

To our campus partners: This is the first fiscal year-end email update to remind everyone of the tasks to be completed in preparation for the fiscal year-end close. These weekly updates will contain instructions, information, due dates and deadlines to help get us through the large and complex undertaking that is fiscal year-end. These emails are intended to provide timely information and effective coordination to help us work together for a successful close. As always, thank you for your valuable assistance during this annual event. 

Note: June 1 was the beginning of the FOPP/ST inactivation moratorium. You can continue to send in requests for inactivations and they will be added to the queue and addressed when the moratorium ends on August 5. 

Tomorrow, Friday, June 5, is the deadline to provide supplier information to the PSC to request a new supplier or update an existing supplier for payment in FY26. For purchasing and payment in CU Marketplace, external suppliers need to complete registration in the CU Supplier Portal. For payment via Payment Authorization (PA) or Study Subject Payment (SSP) forms, departments need to include the supplier’s W-9/W-8 forms with the PA/SSP forms and submit them to the PSC by this day - apinvoice@cu.edu. 

Tuesday, June 9 is the deadline for departments to submit new account code requests for FY26. Please send requests to accounting@colorado.edu. 

  • As you review your May statements to identify and correct problems, verify balances and make any necessary adjustments, here are a few things to keep in mind: 
  • Check your balance sheet reports and make any corrections for abnormal balances, company card personal charges and/or travel advances.
  • Make sure assets have a debit (positive) balance (except allowance for doubtful accounts) and liabilities have a credit (negative) balance.  
  • For your balance sheet items, be sure your customer detail reconciles to the amounts in the PeopleSoft Finance System.
  • For accounts receivable, prepare to calculate and adjust your allowance for doubtful accounts, if appropriate.
  • For resale inventory, make plans to conduct your actual count of year-end inventory on hand, cost it out, and create an adjustment in PeopleSoft, if needed.  
  • If you have transactions that do not belong in a particular SpeedType, please correct them.
  • If you have any uncleared balances such as payroll suspense, company card personal charges or company card unallowable expenses, process the correction to the appropriate SpeedType/account code. 

The 2026 Fiscal Year-End webpage is the primary source for up-to-date information, valuable resources and an archive of the daily emails. The page also includes CU Boulder’s fiscal year-end calendar which provides specific action items, responsibilities and deadlines. Please note that the most current information available will be posted to the website, with the daily emails serving to highlight any significant updates.  

We look forward to working with you throughout the process. Please contact your campus accountant if you have questions or would like assistance.