FYE 2026 Weekly Emails

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Monday, June 15

Here are your fiscal year tasks and deadlines for the week of June 15-19.

Thursday, June 18 at 6 p.m. is the last day to provide any changes to June FY26 allocations to accounting@colorado.edu 

Thursday, June 18 at 6 p.m. the moratorium on org tree changes begins. All new requests and org tree moves that were submitted after June 11 will be processed after the moratorium lifts. 

Thursday, June 18 at 6 p.m. is the last day to provide campus approval for procurement card expense reports in Concur to ensure payment in FY26 (the rest will be accrued). 

  • These post and pay deadlines are the dates to target for June (and earlier) expenses. Refer to OUC’s Fiscal Year-End 2026: Posting, Payment, and Accrual Deadlines page for more information about these and other procurement posting and accrual deadlines.
  • Reminder: If you miss the post/pay deadline for procurement card transactions, you have until July 1 at 6 p.m. to assign, allocate, and itemize procurement card transactions for accurate accrual. A transaction is accrued based on its allocation and itemization status at the deadline. To ensure the best accrual possible, transactions should additionally be submitted and/or approved, though this is not required to be completed by July 1. Refer to the 2026 Fiscal Year-End page for more information on the logic behind the accrual. 

Thursday, June 18 at 6 p.m. is the Last day to request increases to SPOs/BPOs for roll forward to next FY, send request to Changeorder@cu.edu - deadline 6pm ; SPOs must have at least $1 balance in order to roll forward. 

Friday, June 19 is the Juneteenth Holiday – please consider this in your FYE plans and enjoy the Holiday! 

Looking Ahead 

Tuesday, June 23 at noon is the CUF deadline for gift transfer requests greater than or equal to $500,000 for the June 30 wire. 

Wednesday, June 24 at 4:30 p.m. is the deadline with the Bursar’s Office for check refunds, direct deposit refunds, demand warrants, and refund cancellations 

Remember to visit CCO’s 2026 Fiscal Year-End page frequently for up-to-date information, the fiscal year-end calendar, valuable resources and an archive of the daily emails. Now is a good time to review the year-end checklist on pages 9 and 10 of the fiscal year-end memo. If you have any questions, don’t hesitate to reach out to your campus accountant. 

Monday, June 8

Plan ahead for smooth sailing through year-end. 

It is better to create your JEs for funds 30/31/33/34 and PET’s for funds 30/31/33 transactions earlier, rather than later. This will ensure posting in the current fiscal year and avoid any last-minute delays. Please refer to the instructions on the Cost Transfers webpage. The use of these instructions may help speed the approval process. Note that fund 30, 31, 33 and 34 (gift) JEs need departmental approval before CCO will review them. We process roughly three times the normal number of JEs for June and appreciate your help during this extra busy time of the year. 

Please continue to review May reports to identify and clean up any errors. 

Tomorrow, Tuesday, June 9 is the deadline for departments to submit new account code requests for FY26. Please send requests to accounting@colorado.edu. 

Thursday, June 11 at 5 p.m. is the deadline for approval of Position Data, Funding, and Job Data for biweekly pay period ending 6/6/26. 

Friday, June 12 at 4 p.m. is the deadline to submit late pay and hourly to work-study transfer requests to the Student Employment Office. Completion of the Late Pay/Hourly to Work-study Transfer request form (found on the Student Employment website) does not guarantee that a transfer will occur. Late pay and hourly to work-study transfers are contingent upon the availability of funds and student eligibility. Due to the timing, late pay/hourly to work-study transfer requests are generally unable to be processed for the 6/20/26 or 7/04/26 pay periods. However, you can contact Brenda Duran in the Student Employment Office at 303-492-3548 or brenda.duran@colorado.edu to see if an exception can be made. 

Friday, June 12 at 6 p.m. is the last day to close POs so they do not roll forward to FY27 and to request increases to SPOs. Send requests to changeorder@cu.edu. Remember that SPOs that need to roll forward to FY27 must have at least a $1 balance. 

Friday, June 12 at 6 p.m. is the last day to provide departmental approval for both employee and non-employee travel and expense reimbursements in Concur to ensure payment in FY26. 

Friday, June 12 at 6 p.m. is the last day to provide campus approval for payment vouchers (PV) in CU Marketplace to ensure payment in FY26. This is also the last day to submit vendor invoices and paper forms, including Payment Authorizations (PA), Non-employee Reimbursement International (NRI) and Study Subject Payments (SSP), to apinvoice@cu.edu to ensure payment in FY26. This includes PA forms to replenish petty cash. 

Friday, June 12 at 6 p.m.  is the last day to ensure payment in FY2026, last day to provide supplier information to PSC to request new or update existing supplier for payments made on paper forms (PAs, NRIs and SSPs) 

These post and pay deadlines are the dates to target for June (and earlier) expenses. Refer to OUC’s Fiscal Year-End 2026: Posting, Payment, and Accrual Deadlines page for more information about these and other procurement posting and accrual deadlines. 

Remember to visit CCO’s 2026 Fiscal Year-End page frequently for up-to-date information, the fiscal year-end calendar, valuable resources and an archive of the daily emails. Now is a good time to review the year-end checklist on pages 8 and 9 of the fiscal year-end memo. If you have any questions, don’t hesitate to reach out to your campus accountant. 

Looking Ahead 

Thursday, June 18 at 6 p.m. is the last day to provide campus approval for procurement card expense reports (rest will be accrued).  

Thursday, June 18 at 6 p.m  is the Last day to request increases to SPOs/BPOs for roll forward to next FY, send request to Changeorder@cu.edu - deadline 6pm ; SPOs must have at least $1 balance in order to roll forward. 

Thursday, June 4

To our campus partners: This is the first fiscal year-end email update to remind everyone of the tasks to be completed in preparation for the fiscal year-end close. These weekly updates will contain instructions, information, due dates and deadlines to help get us through the large and complex undertaking that is fiscal year-end. These emails are intended to provide timely information and effective coordination to help us work together for a successful close. As always, thank you for your valuable assistance during this annual event. 

Note: June 1 was the beginning of the FOPP/ST inactivation moratorium. You can continue to send in requests for inactivations and they will be added to the queue and addressed when the moratorium ends on August 5. 

Tomorrow, Friday, June 5, is the deadline to provide supplier information to the PSC to request a new supplier or update an existing supplier for payment in FY26. For purchasing and payment in CU Marketplace, external suppliers need to complete registration in the CU Supplier Portal. For payment via Payment Authorization (PA) or Study Subject Payment (SSP) forms, departments need to include the supplier’s W-9/W-8 forms with the PA/SSP forms and submit them to the PSC by this day - apinvoice@cu.edu. 

Tuesday, June 9 is the deadline for departments to submit new account code requests for FY26. Please send requests to accounting@colorado.edu. 

  • As you review your May statements to identify and correct problems, verify balances and make any necessary adjustments, here are a few things to keep in mind: 
  • Check your balance sheet reports and make any corrections for abnormal balances, company card personal charges and/or travel advances.
  • Make sure assets have a debit (positive) balance (except allowance for doubtful accounts) and liabilities have a credit (negative) balance.  
  • For your balance sheet items, be sure your customer detail reconciles to the amounts in the PeopleSoft Finance System.
  • For accounts receivable, prepare to calculate and adjust your allowance for doubtful accounts, if appropriate.
  • For resale inventory, make plans to conduct your actual count of year-end inventory on hand, cost it out, and create an adjustment in PeopleSoft, if needed.  
  • If you have transactions that do not belong in a particular SpeedType, please correct them.
  • If you have any uncleared balances such as payroll suspense, company card personal charges or company card unallowable expenses, process the correction to the appropriate SpeedType/account code. 

The 2026 Fiscal Year-End webpage is the primary source for up-to-date information, valuable resources and an archive of the daily emails. The page also includes CU Boulder’s fiscal year-end calendar which provides specific action items, responsibilities and deadlines. Please note that the most current information available will be posted to the website, with the daily emails serving to highlight any significant updates.  

We look forward to working with you throughout the process. Please contact your campus accountant if you have questions or would like assistance.