Guidelines

General information pertaining to classified staff recruitment and hiring can be found on the Campus Human Resources website.


Title Descriptions & Job Codes

See a full list of state classified job class descriptions on the Department of Personnel and Administration's website.


Benefits Eligibility

CU health (medical, dental, vision), financial and retirement benefits are administered by Employee Services, the CU System office in Denver that services all four campuses.  Information pertaining to staff benefits can be found at on the CU System website.


Background Checks

Per the Background Check Policy found on the University of Colorado website, a background check must be conducted for all final applicants, unless a criminal history check has been conducted within the previous three years. 

The date in which the most recent background check was processed is found in HCM (Human Resources software) in Personal Information on the "CU Personal Data" tab.


Process

Recruitment Authorization

  • Unit to consult with the College of Arts and Sciences' Personnel Coordinator regarding initial direction.
  • Hiring Manager to draft a Position Description through Avature and submit for review.
    • Unit Hiring Manager to access their Position Management Portal through Avature using their identikey username and password.
      • The Hiring Manager will be the first point of contract when the position is assigned to a Recruiter.
    • From the home menu select Request New Position and then From Scratch.
    • You will be prompted to fill in the necessary information for the position description.
      • Please note that you will not be able to move forward to the next step if there are missing fields.
    • Under section Salary, Incumbent Data, Approvers and Recruitment make sure to fill in the following information:
      • Requested Salary Range
      • Position Approvers: (1) Tamara Pérez-Zeledon, (2) Department Chair/Director, (3) Bernadette Stewart, Appointing Authority
      • Courtesy Copy: Unit
    • When ready to submit, the system will ask if Department Reviewer Review Needed prior to Submission to Campus HR? The Hiring Manager will select Yes and add Tamara Pérez-Zeledon.
      • Before clicking Submit Position, add any necessary information to the comment box. This will give the Personnel Coordinator and the Position Management Consultant greater context for their review.
        • Please include general summary of the vision of the position and how the proposed Position Description (PDQ) fits within the unit's organization structure.
  • The Position Management Consultant assigned to the College of Arts and Sciences will take seven to fourteen business days to conduct the review.
  • Campus Human Resources’ Position Management Consultant will route the position description for approval.
    • An automated email from CU Boulder Position Management will go out to the Position Approvers. A link will be provided to automatically access the recipient’s Position Management Portal.
  • Unit to submit Action Authorization Form & Memorandum of Understanding (AAF/MOU) powerform.
  • After the AAF/MOU has been approved, a Human Resources Recruiter will reach out to the Hiring Manager within two to four business days to schedule an intake meeting.

Job Posting / Advertisement

  • Recruiter conducts intake strategy meeting with unit.
  • Recruiter drafts job advertisement and routes for approval through Avature's Hiring Manager Portal.
  • Recruiter posts advertisement.
  • Recruiter emails unit job posting.
  • College of Arts and Sciences' Personnel Coordinator circulates job ad to college units if requested.

Search and Selection of Finalists

  • Recruiter will upload list of applicants to Avature’s Hiring Manager Portal for the Search Committee to review.
  • Before extending a verbal offer to candidate, the unit is required to submit the College of Arts and Sciences Request to Hire form for approval.
  • College of Arts and Sciences' Personnel Coordinator will notify Hiring Manager of approval status.

Offer

  • Unit to extend verbal offer to candidate and email confirmation of acceptance to Recruiter and Arts and Sciences' Personnel Coordinator.
  • College of Arts and Sciences' Personnel Coordinator submits offer letter details to Human Resources for routing as listed below: 
    • Candidate Name,
    • Position Number,
    • Position Title,
    • Department,
    • Start Date,
    • Supervisor,
    • % Appointment,
    • Salary (month/annually),
    • Funding Distribution (speedtype and split), and
    • Any other terms to the Appointment.
  • College of Arts and Sciences' Personnel Coordinator will include the following routing order:
    • Personnel Coordinator (approve),
    • Unit Chair/Director (approve),
    • Assistant Dean of Administration (approve), and
    • Candidate (sign).
  • HCM hire confirmation email with copy of offer letter:
    • College of Arts and Sciences' Personnel Coordinator (copy);
    • College of Arts and Sciences' Budget Manager (copy); and 
    • Hiring Manager and/or Supervisor (copy).
  • Campus Human Resources will submit background check request, complete degree verification (if applicable).

Onboarding

  • College of Arts and Sciences' Personnel Coordinator will send Welcome or Onboarding email to candidate.
  • Campus Human Resources' New at CU will email employee and supervisor confirmation of employee's registration to attend Human Resources' QuickStart Onboarding Session. Human Resources; QuickStart Center will:
    • Provide new employees with a "one-stop-shop" to complete set-up action items;
    • Receive important campus information;
    • Learn how to access IT systems;
    • Obtain campus credentials; and 
    • Receive benefits information.
  • Campus Human Resources' I-9 and E-Verify Coordinator will send I-9 invitation via HireRight to the new hire for Section 1 to be completed.
  • Office of Information Technology (OIT) will send new hire steps to set-up identikey.
  • Unit to initiate departmental onboarding of new employee per the Campus Human Resources philosophy and guidelines found on the Human Resources website.

Recruitment Authorization

  • Unit to consult with the College of Arts and Sciences' Personnel Coordinator regarding initial direction.
  • Unit to draft a Position Description through Avature and submit for review.
    • Unit can access their Position Management Portal through Avature using their identikey username and password.
    • From the home menu select Take Action and then Modify/Fill Position.
    • You will be prompted to fill in the necessary information on the position description. 
      • Please note that you will not be able to move forward to the next step if there are missing fields.
    • Under section Salary, Incumbent Data, Approvers and Recruitment make sure to fill in the following information:
      • Requested Salary Range.
      • Position Approvers: (1) Tamara Pérez-Zeledon, (2) Department Chair or Director, (3) Bernadette Stewart, Appointing Authority; and
      • Courtesy Copy: Unit.
    • When ready to submit, the system will ask if Department Reviewer Review Needed prior to Submission to Campus Human Resources? The Hiring Manager will select Yes and add Tamara Pérez-Zeledon.
      • Before clicking Submit Position, please add any necessary information to the Comment Box. This will give the Personnel Coordinator and the Position Management Consultant greater context for their review.
  • The Position Management Consultant assigned to the College of Arts and Sciences will take seven to fourteen business days to conduct the review.
  • Campus Human Resources’ Position Management Consultant will route the position description for approval.
    • An automated email from CU Boulder Position Management will go out to the Position Approvers. A link will be provided to access the recipient’s Position Management Portal.
  • Unit to submit Action Authorization Form & Memorandum of Understanding (AAF/MOU) powerform
  • After the AAF/MOU has been approved, a Human Resources Recruiter will reach out to the Hiring Manager within two to four business days to schedule an intake meeting.

Job Posting / Advertisement

  • Recruiter conducts intake strategy meeting with unit.
  • Recruiter drafts job advertisement and routes for approval through Avature’s Hiring Manager Portal.
  • Recruiter posts job advertisement.
  • Recruiter emails unit job posting.
  • College of Arts and Sciences' Personnel Coordinator circulates job ad to college units if requested.

Search and Selection of Finalists

  • Recruiter will upload list of applicants to Avature’s Hiring Manager Portal for the Search Committee to review.
  • Before extending a verbal offer to candidate, the unit is required to submit the College of Arts and Sciences Request to Hire form for approval.
  • College of Arts and Sciences' Personnel Coordinator will notify Hiring Manager of approval status.

Offer

  • Unit to extend verbal offer to candidate and email confirmation of acceptance to Recruiter and Arts and Sciences' Personnel Coordinator.
  • College of Arts and Sciences' Personnel Coordinator submits offer letter details to Human Resources for routing as listed below:
    • Candidate Name,
    • Position Number,
    • Position Title,
    • Department,
    • Start Date,
    • Supervisor,
    • % of Appointment,
    • Salary (monthly/annually),
    • Funding Distribution (speed type and split), and
    • Any other terms to the Appointment.
  • College of Arts and Sciences' Personnel Coordinator will include the following routing order:
    • Personnel Coordinator (approve),
    • Unit Chair/Director (approve),
    • Assistant Dean of Administration (approve), and
    • Candidate (sign).
  • HCM hire confirmation email with copy of offer letter:
    • College of Arts and Sciences' Personnel Coordinator (copy),
    • College of Arts and Sciences' Budget Manager (copy), and
    • Hiring Manager and/or Supervisor (copy).
  • Campus Human Resources will submit background check request, complete degree verification (if applicable).

Onboarding

  • College of Arts and Sciences' Personnel Coordinator will send Welcome or Onboarding email to candidate.
  • Campus Human Resources' New at CU will email employee and supervisor confirmation of employee's registration to attend Human Resources' QuickStart Onboarding Session. Human Resources' QuickStart Center will:
    • Provide new employees with a "one-stop-shop" to complete set-up action items; 
    • Receive important campus information;
    • Learn how to access IT systems;
    • Obtain campus credentials; and
    • Receive benefits information.
  • Campus Human Resources’ I-9 and E-Verify Coordinator will send Form I-9 invitation via HireRight to the new hire for Section 1 to be completed.
  • Office of Information Technology (OIT) will send new hire steps to set-up identikey.
  • Unit to initiate departmental onboarding of new employee per the Campus Human Resources philosophy and guidelines found on the Human Resources website.

Recruitment Authorization

  • Unit to consult with the College of Arts and Sciences' Personnel Coordinator regarding initial direction.
    • Unit can access their Position Management Portal through Avature using their identikey username and password.
    • From the home menu select Take Action and then Fill/Modify Position.
    • You will be prompted to fill in the necessary information on the position description. 
      • Please note that you will not be able to move forward to the next step if there are missing fields.
    • Under section Salary, Incumbent Data, Approvers and Recruitment make sure to fill in the following information:
      • Requested Salary Range
      • Position Approvers: (1) Tamara Pérez-Zeledon, (2) Department Chair, (3) Bernadette Stewart, Appointing Authority; and
      • Courtesy Copy: Unit
  • When ready to submit, the system will ask if Department Reviewer Review Needed prior to Submission to Campus HR? The Hiring Manager will select Yes and add Tamara Pérez-Zeledon.
    • Before clicking Submit Position, add any necessary information to the comment box. This will give the Personnel Coordinator and the Position Management Consultant greater context for their review.
  • The Position Management Consultant assigned to the College of Arts and Sciences will take seven to fourteen buisness days to conduct the review.
  • Campus Human Resource’s Position Management Consultant will route the position description for approval.
    • An automated email from CU Boulder Position Management will go out to the Position Approvers. A link will be provided to access the recipient's Position Management Portal.
  • Unit to submit Action Authorization Form & Memorandum of Understanding (AAF/MOU) powerform if the following apply:
    • Convert position from Classified to Unviersity Staff.
    • Change in Classified or University job code.
    • Change in pay.

Offer

  • A new offer letter is required if position requires change in job code or is converting from Classified to University Staff.
  • College of Arts and Sciences' Personnel Coordinator submits offer letter details to HR for routing as listed below: 
    • Candidate Name,
    • Position Number,
    • Position Title,
    • Department,
    • Start Date,
    • Supervisor,
    • % Appointment,
    • Salary (monthly/annually),
    • Funding Distribution (speedtype and split), and
    • Any other terms to the Appointment.
  • College of Arts and Sciences; Personnel Coordinator will include the following routing order:
    • Personnel Coordinator (approve),
    • Unit Chair/Director (approve),
    • Assistant Dean of Administration (approve), and
    • Candidate (sign).
  • HCM hire confirmation email with copy of offer letter:
    • College of Arts and Sciences' Personnel Coordinator (copy);
    • College of Arts and Sciences' Budget Manager (copy); and
    • Hiring Manager and/or Supervisor (copy).
  • Campus Human Resources will submit background check request, complete degree verification (if applicable).


Training Resources


For all other questions pertaining to staff recruitment and hiring, please contact Tamara Pérez-Zeledon at tamara.perez@colorado.edu.