Let me help you make your next Zoom event a success! For each Zoom event, I like to create a jpg image, an email announcement, and an associated webpage. Please read through the following for what I need from you for each event.

There are 2 basic types of Zoom events – ‘meetings’ and ‘webinars’:

Meetings are designed to be a collaborative event with options for all participants being able to screen share, turn on their video and audio, and see who else is in attendance.

  • ideal for hosting more interactive sessions where you’ll want to have lots of audience participation or break your session into smaller groups.
  • By default, meetings have a capacity of up to 300 attendees, but by request can be increased to 500 attendees. (This request takes at least 1 week.)

Webinars are designed so that only the host and any designated panelists can share their video, audio and screen. Webinars allow view-only attendees. They have the ability to interact via Q&A, Chat, and answering polling questions. The host can also unmute the attendees.
  • Webinars are ideal for large audiences or events that are open to the public. Typically, webinar attendees do not interact with one another.
  • Webinars have ‘practice sessions’ to gather panelists before the event begins.
  • By default, webinars have a capacity of 500 attendees.
  • Webinars are a separate license, that must be requested well in advance of the event. It normally takes 2-3 business days to get the webinar license, and OIT prefers to give access to the registration system no more than 1 week before the event.

For each type of Zoom event, there are multiple options I'll need you to choose from: (click below to explore each)

  •  Make Zoom Link public (no registration needed) -or-
  •  Take Registrations via Zoom page
    •  Only accept registrations from CU addresses
  •  Allow attendees to chat with each other publicly (vs. only the host)
  •  Allow attendees to use their video
  •  Allow attendees to screen share
  •  Record Meeting
    • post video to website
  • Do Not Record Meeting at all

  • Allow participant Q&A
  • Allow participant chat to Hosts
  • Allow participant chat to Everyone
  • Allow participants to Raise Hand & be unmuted
  • Record Meeting
    • post video to website
  • Do Not Record Meeting at all

Email me the following information, or use the webform below

I need the following information at least 2 weeks in advance of your event (more is better):
  1. Type of Event (include event options)
  2. Name of Event
  3. Date of Event
  4. Time of Event, & Length
  5. Event Speakers
  6. Short description of Event
  7. Event Sponsors

I welcome any images/links to images you would like me to use in the advertising, particularly of speakers.

Other Questions:
  • If you’re taking registrations for your meeting/webinar, would you like to ask any additional questions of attendees, or ask them for any specific feedback?
  • What audiences do you want to advertise this too?
    • WGST-Faculty & Associates
    • WGST-Students
    • WGST Events List (opt-in list of general community)
    • CU Faculty
    • CU undergrads
    • CU grads
    • Related CU programs
  • Do not add to CU Main Calendar
  • Date you’d like to start advertising event

Once I've received all your information, I will review it and contact you with any questions. I'd rather receive incomplete information than last-minute information, and am happy to talk about options or help to find an appropriate date/time for your event. You can send me all this by email (to Valerie.Bhat@colorado.edu), or just complete this webform: