Suspense/Employer Charges to Work-Study Transfer Summer 2026

Completion of this form does not guarantee that a transfer will occur. You will be notified in writing whether or not a transfer is completed.

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Fiscal Year 2025-26

Summer 2026

* No transfers will be processed for these pay periods from hourly to work-study if they were not flagged in HCM on the work-study indicator page for the June 20, 2026 and July 4, 2026  pay periods.

You must submit the Suspense/Employer Charges to Work-study Transfer request to our office by June 15, 2026 to charge in the 2025-26 Fiscal Year. If you have extenuating circumstances, email us, but there's no guarantee we can process your request since we are processing for the fiscal year end.

Fiscal Year 2026-27

Summer 2026

  • To move STH or LTS earnings to work-study, please complete the Late Pay/Hourly Transfer form. Only WSR and WSC amounts move for departments on this form.
  • You will find WSR under account 407700 on your financial statements, which is a 30% charge. Any WSC is under account 407600, which is a 100% charge to your department.

If your transfer request is more than 180 days old:
The PI must provide an emailed statement to the SPA that explains; how the transfer benefits the project receiving the expense, why this project did not receive the charges when they first occurred, and a reason why the transfer was delayed. An original email from the PI will suffice as the PI’s signature.