Travel Reimbursement
All domestic and international travel must be approved prior to booking a trip. Please use a Concur Request for all domestic and international travel requests. You will need to enter your Request ID to finalize your international reservation.
Planning an international trip in the next six-twelve months?
- Check passport and other document requirements now. Many travelers are experiencing significant passport delays.
- For information on passport processing, including expedited services, see the Department of State website, and the CIBT links on our International Travel page.
Use the Concur Travel & Expense System (Concur) to book domestic and international travel and to process expense reports. Use the University's travel management company, Christopherson Business Travel (CBT), to book group travel; you can also use CBT for individual domestic and international bookings if desired.
You may only purchase your own flights if the flight is not available on Concur or through the travel agent, or if the flights provide significant savings.
- Purchasing airfare on a personal credit card is only allowed provided you have obtained a comparison quote of the airfare through Concur for domestic travel or through CBT for international travel prior to your trip.
Airfare for a combined business/personal trip must be purchased through the Concur Travel & Expense System (Concur) or Christopherson Business Travel (CBT). The traveler will need to obtain a comparison quote obtained prior to or at the time of booking from Concur or CBT documenting the cost of the business-only fare. This allows comparison of the cost of the combined-trip airfare with the cost of the business-only airfare.
- If the combined/extended trip results in a greater cost, the cost difference needs to be deducted from the subsequent travel expense report. If the amount is not completely covered by any out-of-pocket offsets (such as reimbursement for business travel per-diem), the traveler must reimburse the university prior to submitting the business travel expense report. See the full policy for more information.
For further questions, please contact swxfinance@colorado.edu.