Policy and Guidance

In alignment with state and local Public Health Orders and in consultation with University Legal Counsel, the CU Health Trust as well as Risk Management, operations for summer are considered low risk. It is recommended that all public health efforts align with community efforts for similar activities and not take any resources from the CU campus community.

Events include CU-Sponsored Events, camps, conferences, day camps, life-rite events, overnight programs (i.e., intern lodging), performances/shows, sports camps, workshops, and other similar activities.  Any CU department or organization that hosts or sponsors an event 

  • Must be aware of and follow applicable policies and guidance
  • Must ensure that the client or organization that is sponsoring or contracted for the event is aware of and follows applicable policies and guidance
  • Must ensure that attendees of events are aware of and follow applicable policies and guidance  

Applicable policies and guidance include but are not limited to the following list.  CU Boulder, Boulder County Public Health, and the Colorado Department of Public Health and Environment may change their policies and guidance at any time.

Overall Guidance: Testing, Case Investigation, Contact Tracing, and Isolation

A. Testing

  1. The campus reserves the right to change any part of this guidance at any time.  Clients, groups, and attendees will be required to adjust to any updated guidance in the timeframe stated by the campus.  The same applies for policies and guidance from health agencies.
  2. Arrival Tests
    1. Individuals attending events on the CU Boulder campus are not required by CU Boulder to provide a negative COVID-19 test prior to arrival.
  3. Monitoring and Surveillance Testing
    1. Once on-campus, CU Boulder will not require monitoring or surveillance testing.
  4. Diagnostic Testing for Attendees Staying Overnight  
    • If any of the following applies to you, we encourage you to get a diagnostic test before arriving on campus. If you are on campus when this happens, we encourage you to seek testing immediately. (Based on CDC Guidance, March 12, 2021)
      1. People who have symptoms of COVID-19.
      2. People who have had close contact (within 6 feet of an infected person for a cumulative total of 15 minutes or more over a 24-hour period) with someone with confirmed COVID-19.​​
      3. People who have taken part in activities that put them at higher risk for COVID-19 because they cannot socially distance as needed, such as travel, attending large social or mass gatherings, or being in crowded indoor settings.
      4. People who have been asked or referred to get testing by their healthcare provider, local or state health department.
    • CU Boulder will offer diagnostic testing through Medical Services at Wardenburg to attendees who are residing overnight at CU Boulder as part of the event, who are asymptomatic and who meet one or more to the current guidance from the CDC (as stated above).
      1. Payment for testing through CU Boulder will be the responsibility of the client who has contracted with CU Boulder for their event.  CU Boulder will bill the client for any testing or other services provided.
      2. If an attendee wishes to pay individually for their test, they may work with CU Boulder Medical Service to determine that process.
    • If an attendee is symptomatic, they will need to arrange their own transportation to and testing at an urgent care or other medical facility that provides for testing.

B.Case Investigation and Contact Tracing

  1. CU Boulder will not provide case investigation or contact tracing.  However, Boulder County Public Health or other agencies may engage in case investigation and/or contract tracing.  

C. Isolation

  1. With limited exceptions, CU Boulder will not provide isolation for attendees of events.
  2. If an attendee who is residing overnight as part of an event becomes sick or symptomatic (COVID-19 or otherwise), the client is responsible for securing testing, medical care, transportation, isolation off-campus, meals, moving belongings, etc. for the individuals.  Attendees cannot isolate in their residence hall room or in other on-campus residence hall rooms.
    1. In all cases, the client is responsible for any additional lodging nights, meals, etc. associated with any extended stay of the attendee and/or the attendee’s belongings in the room.
  3. Exception: Attendees who are staying in Bear Creek apartments with their own bathroom that is not shared with anyone else, who are asymptomatic, and who do not need medical care.
    • Can stay in their assigned apartment room and isolate.
      1. Must use their individual bathroom.
      2. Must have and utilize their own supply of hand sanitizer, sanitizing wipes, and other items for hand washing.
      3. Meals: See Dining section.
      4. Must be able to stay in their isolated space for the entirety of their isolation period.
      5. Client is responsible for any additional lodging nights that the attendee and/or belongings remain in the room past the contracted end date.
    • Symptoms and/or conditions that require any level of medical care: Client is responsible for securing transportation for all medical care and isolation off-campus.  Isolation must be off-campus.  
      1. No food is provided since the individual will not be staying on campus.
      2. Client is responsible for moving an attendee’s belongings from their room/apartment and is responsible for any additional lodging nights that the belongings remain in the room past the contracted end date.
    • In all cases, the client is responsible for any additional lodging nights, meals, etc. associated with any extended stay of the attendee in the room and/or the attendee’s belongings in the room.

Reservations, Facility Use, and Exemptions

  1. Prioritization for Reservations

    1. Programming Directly Related to the Academic, Creative, and Research Mission and Supports Enrollment

      1. Open for reservations (based on facility capacity, including cleaning and sanitation) on March 24. 
        1. Pre-Collegiate (Academic departments, Continuing Ed, CUCS, ODECE)
        2. Colorado Shakespeare Festival (CSF)
        3. Academic conferences (Academics, CUCS)
        4. Academic field work training as separate from classes or ongoing research (Academics, MRS)
        5. Hosted Professional groups and associations (Academics, CUCS)
    2. Revenue-Generating Programming
      1. Open for reservations (based on facility capacity, including cleaning and sanitation) on March 31.
        1. Concerts and Sponsored Events (Athletics, etc.)
        2. Life-Rite Events (Athletics, Fiske, UMC, etc.)
        3. Camps (adult, athletics and youth) (Athletics, CUCS, Fiske, etc.)
        4. Intern Lodging (CUCS)
        5. Non-Academic Conferences (CUCS, Fiske, Athletics, etc.)
    3. All Other Programming and Events
      1. Open for reservations (based on facility capacity, including cleaning and sanitation) on April 7.
  2. Facility Use 
    1. Self-contained facilities can allow reservations in their facility based on their capacity to reserve, clean and sanitize their own spaces. Examples of self-contained facilities include Athletics, Rec Center, and the UMC
    2. FacMan facilities are coordinating with CU EP&C on reservations to ensure capacity for cleaning and sanitizing.  
  3. Exemptions 
    1. Summer event organizers will start with the reservation through CU Events Planning & Catering (CU EP&C) and will complete the EMF and health and safety review, if required.
      1. Clients may be asked to submit a risk mitigation plan that addresses how they uphold COVID-19 risk mitigation policies and guidance, monitor their attendees for symptoms associated with COVID-19, secure transportation and isolation housing for any attendees with symptoms and/or who have positive monitoring, surveillance, or diagnostic test, and secure transportation and quarantine housing for attendees who are exposed to someone with symptoms or who has tested positive through a COVID-19 monitoring, surveillance, or diagnostic test.
      2. If granted an exemption and if approved, the events would be permitted in accordance with the Events and Activities Policy and Events and Activities Approval Guidance for CU-Sponsored Events On-Campus.    
        1. Approved events must follow the requirements for CU-Sponsored Events On-Campus.
        2. Seated and unseated sessions or activities, whether indoor or outdoor, must follow any applicable public health order or campus decision for spacing, physical distancing, grouping of people, etc.
      3. All events, camps, overnights, etc. and entities can create and use a template for events that are the same format, have the same logistics, etc.
    2. Youth overnights (any attendee is under the age of 18)
      1. Not allowed unless approved through the Exemption Process.

Summer Event Expectations

  • Any CU Boulder department or organization wanting to host an event, camp, conference, workshop, etc. is responsible for knowing and following the most current campus policies, state and local Public Health Orders, and any applicable guidance for the event or activity.

  • Any CU Boulder department or organization wanting to host an event, camp, conference, workshop, etc. is strongly encouraged to include the following language in their agreements or contracts with clients/customers/attendees:

    • Client/customer/attendee agrees to support and follow the directives communicated by administrative leadership within the University of Colorado system with respect to the COVID 19 pandemic, including CU Boulder campus, as well as City and County of Boulder and state guidelines and recommendations. Due to the dynamic nature of the COVID-19 response, the agreements in this contract may be updated or adjusted based on COVID-19 related developments and public health needs, and associated costs with these measures may apply. Client/customer/attendee agree and understand they are responsible for knowing and incorporating the current policies and protocols from campus, local, and state entities, including those listed below:
    • Client/customer/attendee agrees and understands that all COVID-19 policies, guidelines, and public health orders set by CU Boulder, the City and County of Boulder, and the State of Colorado will be reviewed and adhered to. 
  • Force Majeure 
    • In the event that an Act of God, fire, natural weather disaster, war or other unforeseen circumstances shall result in damage to the premises so that it is impossible or impractical for the Owner to perform its obligations hereunder; or, if the intended Event(s) shall be made impossible by strike or labor dispute, civil disorder, epidemic, pandemic or other cause not within the control of the Owner, this contract shall stand canceled and the Owner shall not be liable to Event Sponsor for any damages as a result of such cancellation. It is mutually agreed that neither party shall be held liable for any damages or delay for failure to perform hereunder when such delay or failure is due to an Act of God, fire, natural weather disaster, war, strike or labor dispute, civil disorder, epidemic, pandemic or other cause not within the control of the Owner, making it illegal or impossible to perform this agreement or any of its terms.
  • Attendees of overnight events will receive a BuffOne card to facilitate any needed testing. 

Dining

  1. All food service requests and needs from Campus Dining Services for conferences must go through CU Conference Services for coordination.   

    1. Given the mix of individuals, we may have groups that need to stay separate from other groups.

    2. Meal times may be assigned and must be adhered to for each group.  
  2. Catering
    1. Catering will be available in accordance with Campus Dining Services and campus event policies and decisions.  All catering will follow Boulder County Public Health guidance for food service or any stricter guidance set by CDS, the campus, or state or national guidance.
  3. Food Services
    • Food service in the campus dining centers will be open and available based on need, lodging numbers, and location of individuals.
    • Food service will follow Boulder County Public Health guidance for food service or any stricter guidance set by CDS or the campus.
    • At this time, we anticipate maintaining a served model of food service.
  4. Isolation
    • For the intern lodging program in Bear Creek, isolation food boxes can be provided up to 5 days a week (Monday - Friday).  Boxes will be left outside of the Bear Creek apartment door by 10:30 am on the designated days.
    • At least 24 hours notice is needed to prepare the first isolation food box and the individual in isolation must complete the required form(s).
    • Interns in the intern lodging program must have enough food, beverage and other food supplies to sustain them for at least 4 days at any one time in case they need to isolate.

Overnight Stays: All, regardless of number of nights

  • All overnights
    • Face coverings are required in accordance with Public Health Orders and/or campus policy.
    • Physical distancing and gathering policies apply, in accordance with campus policy and/or state of local Public Health Orders, whichever is more restrictive.

Minor/Youth Daytime Camps

  • With one or more attendees under the age of 18.
  • Must complete the approved campus event management form.
  • CU Boulder hosting department or organization is responsible for knowing and following  the CU Boulder policies, state and local Public Health Orders, and guidance for events and for youth camps and programs.  
    • As of April 19, 2021, CDPHE has this guidance posted for Children’s Day Camps & Youth Sports Camps and CDPHE’s current Executive Order regarding COVID-19 is located here
    • As of April 16, 2021, CDPHE has this guidance posted for Residential Camps.  As a reminder, Youth Overnights are not allowed unless an exemption is granted.
  • CU Boulder hosting department or organization is responsible for knowing and following the Child Protection Policy Procedures https://www.colorado.edu/policies/child-protection-policy-procedures (Resource Note: This page also provides contact information for Tasha Abbott who coordinates this work for campus and may have additional resources for the CU Boulder hosting department or organization.)

Revised Effective Date

May 17, 2021

Effective Date

March 24, 2021