I. Purpose

Informed by the latest science, public health guidance and ideas from our campus community, CU Boulder is implementing a flexible, in-person experience designed to keep our community safe, ensure access and quality for our students, and move our community forward. The measures described in this policy are critical in protecting both the campus as a whole and individuals at higher risk from COVID-19.

A key requirement for reducing the likelihood of COVID-19 transmission involves significantly ( ≥ 55%) reducing the number of close ‘people-to-people’ and ‘people-to-infected-surface’ encounters. These reductions are achieved through measures described in this policy including: social distancing and campus density reductions; the use of appropriate personal protective equipment and aggressive cleaning protocols; and personal hygiene discipline.

II. Policy

Expectations for Supervisors, Department Chairs and University Officers

To protect the campus, it is critical to continue to minimize the number of people coming to campus.  Depending on roles and personal circumstances, some employees will continue to work remotely for an extended period. Departmental decisions to return employees to campus require officer approval. University officers, or their designees, are responsible for the development of a risk mitigation plan for departments working on campus. Critical services employees will continue their work schedules in consultation with their supervisors. 

When deciding whether an employee should return to work on campus, supervisors, department chairs and university officers use the following criteria:

  1. essential duties must be done on campus or can be done significantly better on campus, and
    1. duties support the health and welfare of students and/or support the academic or programmatic needs of students and/or the on campus student experience, or
    2.  duties support mission-critical work including primarily faculty and staff who support on campus research or in-person teaching.  This includes staff who must be physically present on campus to support teaching and learning, information technology and building and campus maintenance.

Expectations for Faculty, Staff, Students, and Visitors

All members of the university community, including visitors to campus, are responsible for the following social distancing and safety measures:

  1.  maintain 6-foot distancing when possible,
  2.  wear a face covering in public indoor spaces
  3.  clean local work area,
  4.  practice hand hygiene,
  5.  ensure public gatherings implement social distancing protections including reduced density, face coverings (over nose and mouth), and hand hygiene,
  6.  follow public health orders from state, county, and city public health officials and directives from the University of Colorado. These orders and directives may include, but are not limited to, those that address gatherings, isolation, quarantine, contact tracing, daily reporting, testing, and other measures intended to prevent or mitigate the spread of infectious disease, and
  7.  if sick and
    1. you live off campus do not come onto campus  (unless instructed by a CU Healthcare professional), or
    2.  you live on-campus please alert Wardenburg.
    3.  you work on campus, notify your supervisor as soon as possible.

Before returning to campus all faculty, staff, and students must complete health and safety training.  The Vice Chancellor for Student Affairs will be responsible for creating and monitoring training for students.  The Associate Vice Chancellor for Integrity, Safety, and Compliance will be responsible for monitoring training for faculty and staff.

Before coming on to campus, all faculty, staff, and students are required to complete a health questionnaire. The method and frequency will be determined by the Vice Chancellor for Student Affairs for students and the Associate Vice Chancellor for Integrity, Safety, and Compliance for faculty and staff.

Employees or students who are sick must stay home and complete the Health Questionnaire and Illness Reporting Form remotely.  Employees must call their supervisor or department chair to inform them of their absence.  Students should follow instructions from their course syllabus.

Supervisors and department chairs are responsible for enforcing this policy in consultation with Employee Relations and the Office of Faculty Affairs as appropriate. Supervisors and department chairs have authority to grant exceptions to staff (including student staff), faculty and all other instructional personnel, and research faculty and all other research personnel where required to fulfill individual job expectations. The Office of Student Conduct and Conflict Resolution will enforce this policy for students and hold them accountable to adhering to all campus risk mitigation plans.

Stay at Home Orders

In the event that “stay at home orders” are issued by the university, county, or state, only critical services staff will be authorized to work physically on campus.  Critical services are activities and tasks that must be done on campus, are necessary to support ongoing campus operations and cannot be deferred during an emergency.  Critical services include:

  1. Provide public safety services to campus including police, emergency management, environmental health & safety, fire safety, infection and disease control measures and services, and coordination with other external public safety agencies for services.
  2. Provide for adequate housing, food, health, and wellness services for campus residents.
  3. Ensure the ability to notify, message, and maintain the regular flow of information with campus affiliates and the public.
  4. Maintain, protect, repair, and restore critical on-campus infrastructure including university technologies, communications infrastructure, transportation systems, and physical facilities on campus.
  5. As determined by the VC for Research and Innovation on-campus activity needed to protect integrity of research and conduct critical research.
  6. As determined by the Provost, on-campus activity needed to support the core academic mission.
  7. As determined by the COO, on-campus activity needed to support necessary campus operations.

Critical research includes research and creative work that must be done on campus in conjunction with the following criteria:

  1. Research that must be maintained for the health and safety of human subjects
  2. Research for which discontinuation would generate data and sample loss that would be effectively irreplaceable.
  3. Maintenance of critical equipment and a safe standby mode of laboratories.
  4. Maintenance of critical animal populations and/or ensuring the ethical care and conduct of research with animal subjects.
  5. Maintenance and care of plant populations that are hard to recreate and represent decades of research.
  6. Research or creative work activities that
    1. could not be paused without causing significant setbacks,
    2. could not be restarted without a significant investment of time or money,
    3. will put grant or contract deliverables at risk or cause significant fiscal liability/loss, or
    4. represent time-sensitive and critical graduate student projects required to ensure timely graduation.
  7. Research supporting national security and critical infrastructure
  8. COVID-19 research with a timeline relevant to the current pandemic.

III. Resources


Revised Date

Updated November 11, 2020

Effective Date

Effective Date: June 18, 2020

Approved By

Philip P. DiStefano, Chancellor