Proposed outreach projects must connect CU Boulder faculty research, creative work or teaching with the needs, interests or activities of external constituents and be aligned with the campus definitions of outreach and engagement and inclusive excellence. The principal applicants must all be CU Boulder faculty members. Staff and students may have an active role in the project, but cannot be considered one of the principal applicants. 

Below is information about the group outreach award process. We also administer individual group awards

Note: 2021–22 recipients are required to submit a final report form to be considered for continued funding. In-person activities are not eligible for funding until fall 2021.

  • November 17 – Call for proposals announced
  • February 5 – Proposals due by 5 p.m.
  • March – Proposal applications reviewed
  • Mid-April – Award notifications sent
  • June – Funding for outreach awards made available (once funding requirements have been completed)

Outreach projects must connect CU Boulder faculty research, creative work or teaching with the needs, interests or activities of external constituents. Applicants are encouraged to review the campus definition of outreach and engagement

Using the following criteria and this scoring rubric, the CU Boulder Outreach Committee funds proposals that:

  • Connect to and advances faculty-led research, creative work and/or teaching
  • Foster and sustain relationships between community and campus partners that allow meaningful opportunities to contribute to and benefit equitably from the project
  • Show evidence of public need for CU Boulder involvement through evidence-based research, partner consultation and/or a direct request
  • Focus on inclusive, diverse and equitable programming.
  • Outline goals and objectives that are well-defined and clearly connect to the problem or issue being addressed
  • Provide a detailed and realistic timeline and plan to achieve goals
  • Include an evaluation plan that defines appropriate benchmarks and approaches to collecting evidence to monitor quality and impact of outreach work
  • Explain how the activities and people will be supported by the budget. If applicable, justify why outreach award funds are needed in addition to other available funding and/or how outreach award funding will be leveraged for other funding.
  • Show how research, creative work and/or teaching is synthesized under a single theme or topic and is interdisciplinary or interdepartmental

If applicable, other considerations include proposals that:

  • Demonstrate impact to date and provide a clear and compelling rationale for continued funding
  • Detail student involvement including well-defined support, training and mentoring

Proposals for new projects from first-time applicants will be reviewed separately from continuing projects and repeat awardees.

  • The 2-3 primary applicants must all be CU Boulder faculty members. Eligible faculty members include tenured and tenure-track faculty, senior instructors, instructors, research professors, professional research assistants, research associates, and postdoctoral researchers.
  • The faculty team must demonstrate how they will equally share responsibilities and work collaboratively while bringing individual, unique contributions to the outreach project.
  • Faculty members may submit more than one faculty group award proposal. Each proposal must be for a distinct, substantially different outreach project. Only one group proposal per primary faculty member may be awarded funding.
  • Staff, students, community members, lecturers, adjunct faculty or visiting faculty can have an active role in the project, but cannot be considered as principal applicants.
  • An academic unit or department must sponsor and maintain fiscal oversight of the project.

The CU Boulder Outreach Committee conducts a comprehensive review of all proposals and selects awardees. The committee is comprised of faculty and staff from diverse academic disciplines. When there is a conflict of interest in connection with a proposal, committee members recuse themselves from the related discussion and decision-making process..

  
  • Keep in mind that the committee members represent various academic disciplines. Write your proposal so that it is clear to all.
  • Be sure to spell out acronyms and provide definitions for technical terms.
  • Prepare a draft of your proposal to cut and paste into the online submission form so that you have a copy for your records.

  • Check your word count. The online form will cut off any information that
 exceeds the maximum word count.
  • Review this example of a proposal that has received funding: Indigenous Connections or Embodied Climate Curriculum.
  • Review evaluation resources you might consider using to monitor your project and gather evidence, depending on the project or use this worksheet.

Applicants must complete the online application form. Incomplete or late applications will not be considered.

An academic unit or department must sponsor and maintain fiscal oversight of the project. In most cases outreach projects should be completed by the end of June 2022.

Proposals must include the following:

Project Information

  • Project title (8 words or less, clear to a lay audience)

  • Contact information for faculty applicants, department chair/director, school/college dean, fiscal manager, and other essential team members involved in the project
  • Indicate if the project has been funded in the past and if any of the faculty applicants have received other CU Boulder Outreach Award funding in the past. Proposals for new projects from first-time applicants will be reviewed separately from continuing projects and repeat awardees.

Proposal Narrative

  • Demonstrated need: Explain the need for the proposed project, including the problem(s) or issue(s) it may seek to address. Note if the project is responding to a direct request and how it incorporates inclusive, diverse and equitable programming. (250 words maximum)
  • Project goals and objectives: Provide an overview of clearly defined goals and objectives. (250 words maximum)

  • Project plans and timeline: Outline how you plan to achieve your goals and the timeline. (250 words maximum)
  • People Involved
    • Faculty member roles: Describe the role of each participating CU Boulder faculty member and how the program extends her/his teaching, research or creative work. (250 words maximum)

    • External partner role: Describe the role of the non-CU Boulder project partners and how they will be involved in the planning and implementation of the project. Include how the partnership will mutually benefit faculty, students and community collaborators. (250 words maximum)
    • Audience served: Describe the non-CU Boulder audience or constituency. Include pertinent demographic information and if the project will engage with a diverse and/or underrepresented community. (250 words maximum)
    • Student involvement (if applicable): Describe how CU Boulder students will be involved in the project and how they will be supported, trained and/or mentored. If the project will engage students with a diverse and/or underrepresented background, please include pertinent demographic information regarding the students involved. (250 words maximum)
  • Contingency plan: Describe the contingency plan for how your program could be modified if in-person activities or travel is not permissible. Include information on how you might adjust your project plan, timeline and budget if needed. (250 words maximum)
  • Collaborative efforts: Describe how the interdisciplinary or collaborative efforts of faculty will enhance the outreach project and the work of the participating campus units. (250 words maximum)
  • Continuing/previously funded applicants (if applicable): Describe the duration of project, the project’s impact to date, the number of years of outreach award funding received, and justification for continued funding. Only applies if continuing the same outreach award project or are building on previous work for a new project. You do not need to complete this section if the project was funded with a community impact grant or micro grant received from the Office for Outreach Engagement. (250 words maximum)

Assessment/Evaluating Impact

  • Assessment/evaluation plans: Describe your project assessment/evaluation plans including how you will monitor the quality of your outreach work, address and evaluate your project objectives and gather relevant feedback for improvement. Explain the approaches to be used to collect evidence about the impact of your work on both external and internal audiences. (250 words maximum)
  • People directly impacted: Provide a breakdown of the estimated number of CU Boulder faculty, staff, graduate and undergraduate students, and external constituents who will be involved and directly affected by the project. (Note: This is not to suggest that more is better; the committee understands that some outreach work may go deeper but serve fewer people.)

Budget Information

  • Budget narrative: Specifically explain how your budget will support the
 activities and people described previously in your proposal. (250 words maximum)
  • Funding requested: Total dollar amount of funding requested from the Outreach Committee ($24,000 limit, including GAIR).

  • Expense breakdown: Provide dollar amount and a brief description (8 
words maximum) of the projected expenses. See “Funded Activities and Expenses” section for a list of allowable budget items. Identify each expense in one of the following designated categories:
    • travel expenses

    • materials/supplies/equipment

    • student pay
    • other direct costs
    • GAIR (All outreach accounts, which are Fund 29 accounts, are subject to General Administrative and Infrastructure Recharge (GAIR) fees, currently assessed at 7.85%.)
  • Other funding sources:

    • Describe other sources of funding for your project and specify how these funds will be spent to enhance or expand your project.

    • Explain why the outreach award funds you are requesting are needed in addition to other funding and/or how outreach award funding will be leveraged to secure other funding.

    • Other funding sources should include any other grants, matching funds from your department/unit, and/or any previously awarded outreach award funds that will be carried into the next fiscal year*. (250 words maximum)

*Note: You need to contact Jeanne McDonald to request an extension for previously awarded outreach funds.

Endorsement and Final Report Upload

  • Share the proposal draft with the department chair or program lead/director for each faculty applicant in advance of submission and obtain a 1-page endorsement letter from each one. This is an important part of your application. Upload the letters with your online submission. (Maximum of 3 1-page documents)

Note: if the faculty applicant is also a chair/director, they cannot endorse their own project. Please have a dean or associate dean submit a letter on their behalf. Only 1 letter is required if the primary faculty applicants are from the same department. 

  • Final/Status Report (Required for Continuing Projects): If you were awarded outreach funds during 2020–21, you must also submit a Final/Status Report for that program with your new proposal, even if you have not yet completed the project or are submitting a proposal for a different outreach project. Upload with your online submission. Only applies if continuing the same outreach award project or are building on previous work for a new project. You do not need to submit a report if the project was funded with a community impact grant or micro grant received from the Office for Outreach Engagement.

Allowable Budget Items:

  • Program materials and supplies, including printing costs and 
informational materials

  • Equipment necessary to the project, including justification for its use and a plan for what will happen to the equipment once the project is complete (equipment is property of the state and cannot be donated or remain at external sites)
  • Food or beverage integral to the project (cannot be used for
 reception/social events)
  • Student stipends or hourly pay for currently enrolled CU Boulder undergraduate or graduate students (include pay rate and all costs associated with position including benefits, IT connectivity fees, etc.)

  • Travel expenses for CU Boulder faculty, staff, and/or students
  • Other direct costs needed for the project

Non-allowable Budget Items:

  • Faculty pay, honoraria or release time

  • Staff or post-doc pay

  • Pay for undergraduate students enrolled in course tied to outreach project
  • Fees and travel expenses for outside consulting, speakers or professional services

  • Capital expenses or overhead costs (e.g., rent, personal computers, office equipment)

  • Expenses to attend or host/create a conference

  • Catering expenses for receptions or other social events
  • Marketing or advertising costs

  • Sign the funding agreement (sent via DocuSign).
  • Acknowledge funding support by including the following statement in appropriate materials: “This project is supported by a CU Boulder Outreach Award.” 
  • Learn more about the Risk Management policies and receive preapproval from the Human Research and Institutional Review Board (IRB) for a research project that involves human subjects.
  • Add your project information to the campuswide Community Outreach and Engagement Programs website or review and update program information if already entered on the site.
  • If your project involves an event, make sure to select “Outreach and Engagement” in both the Group and Interest categories on the CU Events Calendar to have your event promoted on the Community Outreach and Engagement Programs website.
  • If you want any kind of publicity related to your project, please review background information about outreach communications.
  • Inform your department communicator and Sue Postema Scheeres, OOE's assistant director of communications, about any events or story ideas related to your project. Sue can help you determine who to contact and connect you with Strategic Relations resources, and suggest ways to advertise the event. Please include our office's logo, which we can provide, on any posters and ads.
  • Tag @CUOutreach on any social media posts related to your project.
  • Respond in a timely manner to office staff about project deadlines or publicity related to the project, which may be featured on the Community Outreach and Engagement Programs website.
  • Submit a final report upon completion of project that includes
a description of the work done, its impact, participant counts (community/audience, faculty/staff, students) and number of contact hours.

Questions?

If you have questions about the application process or you have funding needs that do not meet the Outreach Award criteria or application timeline, contact Jeanne McDonald, Associate Director, 303.492.4471.