The Office of Institutional Equity and Compliance (OIEC) is committed to conducting fair and unbiased investigations and providing equitable resolutions of allegations of sexual misconduct, discrimination, harassment and related retaliation. OIEC investigators act as neutral, objective fact finders when investigating a complaint. When an individual has concerns about potential discrimination or harassment by a CU Boulder faculty member, staff member, student, or student employee, OIEC can address the conduct either through a formal investigation or via an informal resolution process (as described in more detail below). In each case, OIEC will explain which process is the most appropriate. Throughout either process, confidential resources are also available to provide support to either party as needed. See the Resources page for a list of available resources.
OIEC Process and Procedures is also intended to be CU Boulder’s “Campus Complaint Process and Procedures” pursuant to the University of Colorado Sexual Misconduct Policy. Specific information regarding investigation and adjudication procedures can be found in Section H of OIEC Process and Procedures.
When an individual makes allegations that, if true, would violate the Sexual Misconduct Policy (Sexual Assault, Sexual Exploitation, Sexual Harassment, Intimate Partner Abuse or Stalking), the Discrimination and Harassment Policy, and/or the Amorous Relationships Policy OIEC may conduct a formal investigation into the concerns. In such cases, OIEC will:
Interview the person who is raising the concern or making the allegation (the Complainant)
Notify the person accused (the Respondent) of the allegations and the Respondent’s supervisory upline if an employee
Interview the Respondent
Interview relevant witnesses to gather additional information
Collect all supporting evidence (this could include documentation, text message correspondence, email correspondence, police reports, social media, internet history, etc.)
Analyze the information gathered
Provide parties with Written Evidentiary Summary of all relevant information and an opportunity to review and respond
Write a report outlining investigative findings and making a final determination as to whether there has been a code or policy violation
Submit the report to a Standing Review Committee of trained employees to review
Distribute the written report to the Complainant, the Respondent, and either the Executive Director of OIEC or the Respondent’s supervisory upline, who will determine the appropriate disciplinary action if a policy violation is found, or if inappropriate conduct is found
Information Regarding Tuition/Fees Refunds and Housing Charges for Student Respondents
If you have received an OIEC Notice of Investigation, this means that the formal investigation process has officially begun. While a formal investigation lasts an average of up to 90 days from the date of the Notice of Investigation, some investigations end sooner, but it is also possible given certain circumstances that your case may require more time to complete. See OIEC Process and Procedures, also available here: https://www.colorado.edu/institutionalequity/policies. Whether an investigation is completed within 90 days or is extended, it is important to educate yourself at the beginning of the process about the deadlines related to tuition/fees refunds and housing charges.
Tuition and Fees Refunds
A tuition refund is typically based on the date when the student is no longer enrolled at the university, whether as a result of university action or the student’s decision to voluntarily withdraw. However, in situations where a student is suspended or expelled at the conclusion of an OIEC investigation, OIEC will request a tuition refund for that student from the Office of the Registrar using the date on which the investigation began (this is the date of the Notice of Investigation) and the corresponding refund period on CU Boulder’s Withdrawal Calendar, rather than the date upon which the investigation concluded (Notice of Sanction). Please see the Withdraw from the Semester webpage for more information https://www.colorado.edu/registrar/students/withdraw.
A student may choose to withdraw from the university at any time before or during the investigation. If the student voluntarily withdraws, the Office of the Registrar will use the date on which the student submitted their withdrawal request to determine the corresponding refund amount.
Please note that whether the student voluntarily withdraws, or is suspended or expelled by the university, applicable grades the student earns during that semester will typically be converted to a withdrawal or “WD”, regardless of the date.
For students living in a residence hall, Housing and Dining Services assesses a 50% financial penalty for the current semester when a housing contract is terminated and the student remains enrolled in classes. Contract termination penalties can result from either student- or university-initiated action. If a student is no longer attending classes, i.e., has left the university, the housing cancellation penalty is not assessed.
When a housing contract is terminated due to an OIEC investigation, either by OIEC or voluntarily terminated by the student, and the student is still attending classes, it is our process to request that Housing and Dining not assess that penalty. However please be aware, per the contract, there are also non-refundable usage charges that apply from the start of the contract to the official date of checkout. Dining plans are terminated when a hall check-out is complete. Please contact Housing and Dining at 303-492-6673 if you have questions regarding your housing or dining contract.
If you have any questions, please do not hesitate to contact Regina Tirella (Director of Remedial and Protective Measures) at email@example.com or Emily Pfleghaar (Associate Director of Remedial and Protective Measures) at firstname.lastname@example.org.
A pdf of the above information is available here.
In other cases, after meeting with the Complainant, OIEC may determine that the most prompt and effective way to address a concern under the Sexual Misconduct Policy, the Discrimination and Harassment Policy, and/or the Amorous Relationship Policy is via the informal resolution process. This process does not involve a written report or a determination as to whether the code or a policy has been violated. This type of approach provides the University with a “remedies-based” resolution option that allows the University to tailor responses to the unique facts and circumstances of an incident, particularly in cases where there is not a broader threat to individual or campus safety. In these cases, OIEC may do one or more of the following:
Although mediation may be appropriate as an additional resolution option for many allegations of prohibited conduct, it is not appropriate for allegations of sexual assault or other serious cases.