Note: Timelines are tentative and all dates, etc. are subject to change.
A&S Website for reappointment, promotion, and tenure: https://www.colorado.edu/asfacultystaff/personnel-administration/policie...
VCAC Checklist/Description of VCAC Checklist Requirements
Feb/Mar: Dept chair appoints PUEC committee + “dept vote” (three full professor on PUEC + two full professors as dept voting faculty members. PUEC and/or dept vote can include outside faculty members. PUEC member can also write “chair’s” letter.) (Per A&S, chair of PUEC can write chair's letter. Chair's letter should simply summarize discussion and vote and make clear that they are not providing their own opinion of the case - Dec 2014)
Mar/Apr: two peer evaluation letters + classroom interviews (faculty member conducting classroom interviews can also write a peer evaluation letter) + student letters solicited by Casey (also solicit student letters from all graduate students in program).
March 15: List of external 6-7 reviewers due to PUEC chair. Guidance for PUEC
March/April: draft of research materials (publications, cv, and research statement) due to PUEC (contact PUEC chair for deadline). Information on Candidate Materials Guidance for PUEC
Mar/April: PUEC + department chair meet. PUEC members should submit a draft of their portion of the PEUC letter to the PUEC chair 1-3 days before the September PEUC meeting/vote.
May 15: Research materials due to Karen (publications, cv, and research statement). Contact Karen if you are submitting a book – we may need you to purchase additional copies of your book (with dept funds) to send out to external reviewers.
May/June: send out publications, cv & research statement to external reviewers (letters due Sept 1)
July/August: Draft of faulty teaching and service statements, and additional teaching materials due to PUEC (submit one pdf file of all additional teaching materials). Contact PUEC chair for deadline. Information on Candidate Materials Guidance for PUEC
Aug 30: Faulty teaching and service statements, and additional teaching materials due to Karen (submit one pdf file of all additional teaching materials). Information on Candidate Materials
late Aug/early Sept: PUEC + dept chair meeting (1 hr). PUEC committee members should submit a draft of their portion of the PEUC letter to the PUEC chair 1-3 days before the September PEUC meeting/vote.
September: candidate should be given access to dossier (excluding confidential materials such as external and student letters).
Sept (third or fourth week): PUEC + dept chair meeting and PUEC vote (1 hr). PEUC committee members should submit a final draft of their portion of the PUEC letter to the PUEC chair 2-5 days after this meeting.
October (mid): Draft PUEC letter due to department chair for review a draft of letter (chair should have five days to review).
October (late): Draft PUEC letter due to candidate to review for accuracy (candidate should have three days to review).
Nov 1: PUEC letter due.
Early November: voting faculty review faculty dossier (2 weeks)
Late November (or early Dec): PUEC, department chair, and voting faculty meeting & vote of voting faculty and chair (PUEC does not vote). Need to have a total of 5 votes for case (usually 3 PUEC, and 2 voting faculty).
Early Dec: Draft of Chair’s letter due to candidate to review for accuracy (candidate should have three days to review). Chair’s letter should mention a vote that includes the voting faculty, PUEC, and chair (e.g. "The department met on 12 September 2015 and voted 7-0-0; this tally includes the votes of the PUEC and chair.")
December 15: Chair’s letter due. Chair’s letter should mention a vote that includes the voting faculty, PUEC, and chair (e.g. "The department met on 12 September 2015 and voted 7-0-0; this tally includes the votes of the PUEC and chair.")
January 2: Dossier due to A&S. Include “legend” listing external evaluators (including title and institution). If all evaluators agreed to write letters, include sentence at end of legend: “All evaluators we contacted agreed to write a letter for Prof. XXXXX’s case.” If some evaluators were unable to write a letter, include names of those evaluators and why they weren’t able to write a letter. Before classroom interviews, include a cover sheet with the following: “Faculty member observing class met with students at end of class, after teaching faculty member had been excused. All students were asked to fill out classroom interview form, and all returned forms are included in dossier.”