The room capacity for the classroom is set by the Fire Marshall. The enrollment limit for the class is set by the department.
If a course is not at room capacity and there is a waitlist, faculty have the option of:
- Doing nothing, in which case students may roll in automatically off the waitlist as other students drop the course. Students who do not meet necessary prerequisites, or who have schedule conflicts or administrative holds may not roll in.
- Asking the department staff to increase the enrollment limit of the class (up until the second Wednesday of semester). This will allow additional students to roll in. Students who do not meet necessary prerequisites, or who have schedule conflicts or administrative holds may not roll in.
- Asking the department staff to add specific students into their course from the waitlist.
ONLY if a faculty member chooses to have students added from the waitlist, he/she must observe the following policy:
- Before the add deadline, without the instructor’s signature (usually the first eight days of the semester): The faculty member must e-mail the administrative assistant a prioritized list of students on the waitlist and the maximum number of students the faculty member would like to have added to the course. The administrative assistant will contact the students and work to get them enrolled.
- After the add deadline, without instructor’s signature, but before a faculty signature is required (usually after 2 ½ weeks into the semester): If a faculty member wishes to add students at this point, he/she must e-mail the administrative assistant a list of students on the waitlist that should be added if room capacity allows this. He/she should also indicate the maximum total enrollment of the course, if this enrollment limit is different from room capacity. Each student will have to confirm via university email account that they want to be enrolled. Students will be added off the list provided by the faculty member on a first-come, first-served basis, rather than according to prioritization. If staff members no longer have access to register students, they will submit a Special Action Form to the Registrar’s Office. Staff members will sign this form on behalf of the faculty member if they have received e-mail permission from the faculty member to add the student.
Faculty should copy the program assistant in all e-mails sent to the administrative assistant concerning adding students. This will enable the program assistant to add students in the event that the administrative assistant is out of the office.
GSLL will no longer administratively drop students for non-attendance. It is the student’s responsibility to drop the course from his/her schedule.
If the class is full and students cannot be added from the wailtist, let them know about the course reservation policy.
October 2009