Templates for Permission Requests

[Date]
[Address]

Dear [Name],

I am writing to request permission to print the following material:

Author, title, and date of publication:

Pages as they appear [in the [#] edition] of your publication:

This material is to appear as originally published in the following article to be published on-line in the academic journal, Genders:

Author(s) and title:

Issue number and proposed date of publication:

I request non-exclusive world rights to include this text in this article that will be available on-line in the journal, Genders. This is a journal that is targeted to reach a specialized academic audience. Unless you indicate otherwise, I will use the scholarly form of citation to acknowledge your credit.

If you are the copyright holder, may I have your permission to reprint the above material in my book? If you are not the copyright holder, or if additional permission(s) are needed from another source, I would appreciate your guidance.

Please sign on the line provided below and return an executed copy of this letter to me if you agree to confer the right requested in this letter. Please feel free to contact me with any questions or to discuss this request at [contact information].

Thank you for considering this request.

Yours sincerely,
[Author]

The above request is hereby approved on the conditions below, if any, and on the understanding that full credit will be given to the source.

Approved by:_______________________________________________________________ Date:_________________________________

[Date]
[Address]

Dear [Name],

I am writing to request your permission, as copyright holder, to reproduce [your work / work by an artist that you represent] in [black and white / color] entitled [name of the image].

This image will appear in an article by [author] currently entitled [working title] to be published in the on-line, scholarly journal Genders in [season, year]. This is a journal that is targeted to reach a specialized academic audience.

I am requesting non-exclusive world rights to include this image in my article, which will be published online. The expected size of the reproduction is [1/4 page, 4” x 6”, etc.]. [Please note that I have the images and am only writing to request permission to reproduce them.]

If you are the rights holder, may we have your permission to reprint the work described above? Please indicate how you would like the journal to acknowledge your work. If you are not the rights holder, but you know who does currently have the copyright rights, we would be most appreciative if you would provide us with their name, affiliation, or any other contact information.

Please sign on the line provided below and return an executed copy of this letter to me if you agree to confer the right requested in this letter. Please feel free to contact me with any questions or to discuss this request at [contact information].

Thank you for considering this request.

Yours sincerely,
 [Author]

The above request is hereby approved on the conditions below, if any, and on the understanding that full credit will be given to the source.

Approved:_________________________________________________________________ Date:_____________________________

[Date]
[Address]

Dear Sir or Madam,

[I am writing to request an image [specify black and white; color; Hi-Res digital file] from your collection entitled [name of the image] by [artist].]

I am [also] requesting non-exclusive world rights to include this image in my article, which will be published on-line. The expected size of the reproduction is [1/4 page, 4” x 6”, etc.]. [Please note that I have the images and am only writing to request permission to reproduce them.]

This image will appear in an article by [author] currently entitled [working title] to be published in the on-line, scholarly journal Genders in [season, year]. This is a journal that is targeted to reach a specialized academic audience.

If you are the rights holder, may we have your permission to reprint the work described above? Please indicate how you would like the journal to acknowledge your copyright. If you are not the rights holder, but you know who does currently have the copyright rights, we would be most appreciative if you would provide us with their name, affiliation, or any other contact information.

Please sign on the line provided below and return an executed copy of this letter to me with the requested version of the image if you agree to confer the right requested in this letter. Please feel free to contact me with any questions or to discuss this request at [contact information].

Thank you for considering this request.

Yours sincerely,
[Author]

The above request is hereby approved on the conditions below, if any, and on the understanding that full credit will be given to the source.

Approved:_________________________________________________________________ Date:____________________________