University organizational units may be provided a designated amount of cash for payment of incidental expenses of a nominal amount that require cash payment and that are not appropriately billed by invoice and paid by voucher or warrant. Petty cash shall be used for incidental expenses, study subjects (non-confidential) and health-related human subject (confidential). Such payments shall be in nominal amounts and otherwise allowable by university policy.
Change funds are exclusively used to make change when receiving cash (e.g., fees or fines) from the public. No expenses of any kind may be authorized from a change fund.
Gift cards are cash-like instruments used in lieu of cash or check. Gift cards shall be used for recognitions or study subjects. Since gift cards are cash equivalents, it is important that organizational units handle and account for them appropriately.