The following information regarding guidelines, title descriptions and job codes, background checks and process is for any staff member who has a temporary appointment.


Guidelines

General information pertaining to temporary positions can be found on the Campus Human Resources website.


Title Descriptions & Job Codes

There are  jobfour codes available for hiring a temporary staff employee:

Temporary Aid (Classified Staff) – Job Code P1A1XX

Summary

  • Temporary Aid positions conduct work on a variety of assignments performed under close supervision and in support of programs, events or projects; used for non-professional work.
  • Temporary Aid appointments are not eligible for health benefits, merit salary increases, performance awards, retirement or leave accruals.

Funding

  • Position is 100% funded from grants, gifts, student fees, or auxiliaries.

Length of Appointment

  • As required by state personnel rules, Temporary Aide Classified appointments (P1A1XX) cannot exceed 9 months in a rolling 12-month period. The 12-month period is counted from the appointment start date.
  • Nine-month appointments are recommended for full-time work to avoid incurring benefits costs under the Affordable Care Act (ACA). 9-month appointments require a 3-month break in between temporary appointments.

Professional Temporary (University Staff) – Job Code 2582

Summary

  • Professional Temporary positions are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative and managerial, and student services functions.
  • Work typically involves creating, integrating, applying and sharing knowledge directly related to a professional field and typically would require at least a bachelor's degree to successfully perform the work assignment.
  • Professional Temporary appointments are not eligible for health benefits, merit salary increases, performance awards, retirement or leave accruals. 

Funding

  • Position is 100% funded from grants, gifts, student fees or auxiliaries.

Length of Appointment

  • As required length of a Temporary University Staff appointment (2582) my not exceed a period of 12 months. An employee may not be hired into another temporary position on campus when the 12 month period has expired. They must stop working or complete a recruitment process to be hired permanently. They are eligible to begin another 12 month temporary appointment after a break of 13 pay periods (approx. 6 months).
  • The 12-month period is counted from the appointment start date, not from January 1st or July 1st. If the work period is continuous, this can be a true 12 months, e.g. December 15th through December 14th. If the work period is not continuous, one or more days worked within a month is counted as a whole month.

PERA Retiree – Job Code 2583

Summary

  • PERA Retirees can be hired to train, cross-train, transfer knowledge or act in a short-term mentoring role for a new incumbent.
  • Fill a position that is defined as non-supervisory and part-time.
  • Provide specialized knowledge or fill a specialized role.
  • Fill an interim vacancy.

Length of Appointment

PERA Retirees can work a maximum of 110 days per calendar year. Working more than 110 days will cause PERA to reduce the retiree’s monthly pension by a formula-set percentage.

ORP Retiree – Job Code 2585

Summary

  • ORP Retirees can be hired to train, cross-train, transfer knowledge or act in a short-term mentoring role for a new incumbent.
  • Fill a position that is defined as non-supervisory and part-time.
  • Provide specialized knowledge or fill a specialized role.
  • Fill an interim vacancy.

Background Checks

Per the Background Check Policy found on the University of Colorado website, a background check must be conducted for all final applicants, unless a criminal history check has been conducted within the previous three years.

The date in which the most recent background check was processed is found in "HCM" in Personal Information on the "CU Personal Data" tab.


Process to Fill Temporary Staff Position

Recruitment Authorization

  • Unit to consult with College of Arts and Sciences Human Resources by submitting a ticket to CAS-Staff@colorado.edu.
  • Due to COVID-19, units may need to submit the Hiring Approval 2020 form per Campus Human Resources guidelines.
    • College of Arts and Sciences' Staff will confirm with if the Hiring Approval Form is needed.
  • Unit will confirm which of the position descriptions listed below will be used and edit as necessary:
  • Completed draft will be submitted to College of Arts and Sciences' staff through the unit’s existing Service Now ticket.
  • College of Arts and Sciences' staff will submit the final draft to Central Human Resources’ Position Management Team for approval routing.
    • Position Description Approval Routing:
      • Tamara Perez Zeledon, Arts and Sciences' Personnel Coordinator
      • Unit Program Coordinator
      • Unit Chair or Director
      • Shelly Hammonds, Arts and Sciences' Director of Personnel
  • Unit to submit Action Authorization Form & Memorandum of Understanding (AAF/MOU) form electronically, which will be automatically sent to the following:
    • Tamara Perez Zeledon, Arts and Sciences' Personnel Coordinator (sign)
    • Shelly Hammonds, Arts and Sciences' Director of Personnel (sign)
    • Department Chair or Director (sign)
    • Program Coordinator (copy)
    • Robert Clark, Budget Manager (copy)
    • Arts and Sciences' Human Resources (copy)
    • Central Human Resources' Recruitment Team (copy)

Job Posting or Advertisement

  • Recruiter conducts intake strategy meeting with unit.
  • Recruiter drafts job advertisement and routes for approval through Avature’s Hiring Manager Portal.
  • Recruiter confirms live job posting.
  • Arts and Sciences' Personnel Coordinator circulates job ad to college units.

Search and Selection of Finalists

  • Recruiter will share list of applicants with unit’s search committee.
  • Before extending a verbal offer to candidate, the unit is required to submit the College of Arts and Sciences Request to Hire form for approval.
  • Arts and Sciences' Personnel Coordinator will notify Hiring Manager of approval status.

Offer

  • Unit to extend verbal offer to candidate and email confirmation of acceptance to Recruiter and Arts and Sciences' Personnel Coordinator.
  • Arts and Sciences' Personnel Coordinator submits offer letter details to Human Resources for routing as listed below:
    • Candidate Name,
    • Position Number,
    • Position Title,
    • Department,
    • Start Date,
    • Appointment Length,
    • Supervisor,
    • % of Appointment,
    • Salary (hourly),
    • Funding Distribution (speed type and split), and
    • Any other terms to the Appointment.
  • College of A&S Personnel Coordinator will include the following routing order:
    • Tamara Perez Zeledon, Arts and Sciences' Personnel Coordinator (approve),
    • Unit Program Coordinator (approve),
    • Unit Chair or Director (approve),
    • Shelly Hammonds, Arts and Sciences' Director of Personnel (approve), and
    • Candidate (sign).
  • HCM hire confirmation email with copy of offer letter:
    • Arts and Sciences' Human Resources (copy),
    • Arts and Sciences' Budget Manager (copy), and
    • Hiring Manager and/or Supervisor (copy).
  • Campus Human Resources will submit background check request, complete degree verification (if applicable).

Onboarding

  • Unit to initiate any additional training and system access needed for new role.