Shared Student Data Repositories

Security Requirements

    Every department is required to have a security assessment review prior to receiving student data. Those departments who have had a security review within the last year will be exempted. Please contact Dan Jones, Boulder Campus Director of IT Security, at 303-735-6637 to begin this process.

    Every designated data custodian is required to complete and pass formal Family Educational Rights and Privacy Act (FERPA) training before the data request will be submitted to University Information Systems (UIS) for development.  Any faculty or staff who will access student data in the departmental data repository must also complete this FERPA training. Individuals who are not employed by the University of Colorado should never have access to view student data.

    In order to request a Student Record Interface, you must complete the following three steps.

    1. Read the Requirements for Shared Student Data Repositories. This document includes the expectations of campus departments that store student data on shared databases within the department.

    2. Complete the following documents and send them electronically to UCB CU-SIS Interface Request.

    IMPORTANT: Every department is required to have a security assessment review prior to receiving the requested student data. More information can be found on the Request Student Data page. Once applications are approved and the security review is complete, the Office of the Registrar is notified, and the request is then sent on to University Information Systems for development. Questions should be directed to Desiree Robinson at 303-735-6749 or by email at desiree.robinson@colorado.edu.

    If you have an existing interface developed by University Information Systems (UIS) and it just needs a modification, please use the Interface Service Design Specification B Form.

    3. Complete CU: FERPA (Course #U00049). Your completion and score will be recorded.

    1. Log in to MyCUInfo.
    2. Click CU Resources tab.
    3. Click Training in the left-hand menu.
    4. Click Start Skillsoft.
    5. In the Search for box, enter the course number, U00049, and click Search.
    6. Place the cursor over the course title and click [Launch].

    Click here to see step-by-step instructions for accessing online training.

    Approved applications will be forwarded to University Information Systems for development. Note that there is currently a significant backlog for this development.