Sealing a Student Conduct Record
SCCR maintains student conduct records in accordance with federal and state law and CU Boulder policy. Disciplinary records are retained for five years after the date on the conduct decision letter, unless otherwise stated within the Student Code of Conduct. In cases that involve serious threats of violence or expulsion, records are kept indefinitely. For incidents involving sex misconduct, protected class discrimination or harassment, or related retaliation, records are retained by the Office of Institutional Equity and Compliance. See http://www.colorado.edu/institutionalequity/policies for additional information.
Disciplinary records may be sealed earlier by SCCR upon written petition from the responding student by completing and submitting the Request to Seal Records form. Student conduct records retained for less than 6 months shall not be expunged without compelling justification. Records may not be sealed until all sanctions are completed.
Further violations of the Code of Conduct may result in an approved sealed record decision being reversed.
Based on these factors, the Dean of Students or their designee will determine whether or not a student conduct record will be sealed. This decision is not appealable.
- The student’s disciplinary record as a whole
- The student’s conduct after the violation
- The nature of the violation(s) including, but not limited to, the severity of the damage, injury, or harm resulting from the violation(s)
- Whether all outcomes have been completed or not, including probation, loss of standing, suspension, or expulsion
- The person’s responses to the request questions and other provided information
Sealed files will be marked and the record shall not be disclosed to external third parties by Student Conduct and Conflict Resolution except as required by law. However, these records will be maintained internally for disciplinary purposes and in compliance with applicable federal laws.
A responding student may only appeal if the resolution outcomes of loss of good standing, revocation of admission, termination of housing contract, suspension, or expulsion are assigned. All appeals must be made in accordance with procedures outlined in this section. The Conduct Appeal Board will review the case file, the written appeal, and supporting documentation received by the deadline set in the student conduct decision letter. The appeal is the final step in the resolution process.
An appeal does not provide a second or new (“de novo”) review of the case. The review on appeal will be based on the existing record, or new information provided per Section I.2.a.iii of the Code of Conduct. The information provided to the appeal officer in the responding student’s request for appeal and information the resolution specialist may present regarding the rationale for the decision will be used to render an appeal decision. Deviation from any of the process or procedures in this document will not invalidate a proceeding or decision or be a basis for appeal except where such deviation has clearly resulted in significant prejudice to a responding student or complainant.
A responding student may appeal upon one or more of the following grounds:
- The established procedures were not followed in a significant way, and, as a result, the factual findings, the resolution outcome, or both were not correct.
- The severity of the resolution outcome imposed was not appropriate based on the nature of the violation or the circumstances. For cases in which a responding student has accepted responsibility, such appeals are limited to having the severity of the resolution outcome reviewed.
- There is new information that would have been material to the decision, had the information been presented at the resolution meeting. The new information must be included with the responding student’s request for appeal. In addition, the responding student must show that the new information was not known or otherwise available to the person appealing at the time of the original resolution meeting.
In cases in which a student has accepted responsibility, such appeals are limited to having the severity of the outcomes reviewed. Appeals are reviewed by an appeal board of three members of the University with no prior involvement in the case.
Community Re-Engagement Program
Consistent with its educational and developmental goals, SCCR maintains a Community Re-engagement Program designed to help responding students on Loss of Good Standing to re-engage with their community in positive ways and become eligible for SCCR to consider early termination of their Loss of Good Standing. More information about the program can be found on the SCCR website. Completion of the CRE will conclude the Loss of Good Standing before the assigned date.
Students placed on Loss of Good Standing are eligible to participate in the CRE program.
Completion of the Program
To complete the program, students must complete the following three activities and submit a reflection essay:
- Participate in Faculty or Staff Mentorship
- Attend three Academic or Career Support Meetings
- Develop and Complete an Involvement Plan with the Center for Student Involvement
- 10 Hours of Service Learning work
After reviewing all materials, Student Conduct & Conflict Resolution (SCCR) contacts students informing them if they have successfully completed the program or not. SCCR reserves the right to return the packet or request further information or involvement from the student. Successful completion of the Re-Engagement Program includes: completion of the activities described in this application, no further incidents, and complete 90 days of Loss of Good Standing. If these requirements are fulfilled, SCCR will notify the student that Loss of Good Standing has ended and that they are in good standing with the University.
- Request a packet by contacting the Program Manager at firstname.lastname@example.org
- Read over the CRE program packet in its entirety.
- Complete all steps for the program. Steps may occur concurrently.
- Complete the reflection essay.
- Assemble all materials and submit them to email@example.com.
If you have any question, please contact SCCR at (303) 492-5550 or firstname.lastname@example.org.