Sealing a Student Conduct Record
Generally, student conduct records are expunged 5 years after the final decision is delivered to a student, except as required by law. Student conduct records may be sealed earlier by Student Conduct and Conflict Resolution upon written request from the student by completing the Request to Seal Student Conduct Records. Student conduct records retained for less than 6 months shall not be expunged without compelling justification.
Further violations of the Code of Conduct may result in an approved sealed record decision being reversed.
Based on these factors, the Dean of Students or their designee will determine whether or not a student conduct record will be sealed. This decision is not appealable.
- The student’s disciplinary record as a whole
- The student’s conduct after the violation
- The nature of the violation(s) including, but not limited to, the severity of the damage, injury, or harm resulting from the violations
- Whether all sanctions have been completed or not, including informal probation, formal University probation, suspension, or expulsion
- The student’s responses to petition questions
Sealed files will be marked and the record shall not be disclosed to external third parties by Student Conduct and Conflict Resolution except as required by law. However, these records will be maintained internally for disciplinary purposes and in compliance with applicable federal laws.
All cases that results in formal probation, termination of a housing contract, suspension, or expulsion are appealable. A student can appeal based on up to three criteria:
- The established procedures were not followed, in a significant way, and as a result, the factual findings, the sanction, or both, were not correct.
- The severity of the sanction imposed was not appropriate based on the nature of the violation or the circumstances.
- There is new information that would have been material to the outcome, had the information been presented at the administrative review or hearing. The new information must be included with the student’s Request for Appeal. Also, the student must show that the new information could not have been presented at the administrative review or hearing.
In cases in which a charged student has accepted responsibility, such appeals are limited to having the severity of the sanction reviewed. Appeals are reviewed by an appeal board of three members of the University with no prior involvement in the case.”
Community Re-Engagement Program
In keeping with the commitment to student success, a student placed on Formal University Probation has an opportunity to participate in the Community Re-Engagement program (CRE). The CRE program involves engaging students in their communities in a positive way and connecting them with resources that will contribute to their success. Completion of the CRE will conclude the Formal University Probation before the assigned date.
Students placed on Formal University Probation are eligible to participate in the CRE program.
Completion of the Program
To complete the program, students must complete the following three activities and submit a reflection essay:
- Participate in Faculty or Staff Mentorship
- Attend three Academic or Career Support Meetings
- Develop and Complete an Involvement Plan with the Center for Student Involvement
After reviewing all materials, Student Conduct & Conflict Resolution (SCCR) contacts students informing them if they have successfully completed the program or not. SCCR reserves the right to return the packet or request further information or involvement from the student. Successful completion of the Re-Engagement Program includes: completion of the activities described in this application, no further incidents, and complete 90 days of Formal University Probation. If these requirements are fulfilled, SCCR will notify the student that Formal University Probation has ended and that they are in good standing with the University.
- Request a packet by contacting the Program Manager at firstname.lastname@example.org
- Read over the CRE program packet in its entirety.
- Complete all steps for the program. Steps may occur concurrently.
- Complete the reflection essay.
- Assemble all materials and submit them to email@example.com or submit them in person to Student Conduct and Conflict Resolution in the Center for Community, room S485.
If you have any question, please contact SCCR at (303) 492-5550 or firstname.lastname@example.org