Contact UsYou must have JavaScript enabled to use this form.Indicates required field Name University Department / Recognized Student Organization / Company NameEmailPhone NumberName of EventEvent DescriptionNumber of GuestsEvent Date(s)Event Start and End TimesWill you need time for setup prior to the actual start time of your event? Yes NoHow much time is needed for setup?Catering will require anywhere from 15 minutes (minimum) to an hour or more for setup, depending upon the complexity of the order.Will you need time for takedown after the actual end time of your event? Yes No How much time is needed for takedown?Catering will require anywhere from 15 minutes (minimum) to an hour or more for takedown, depending upon the complexity of the order.Do you have a location reserved? Yes NoWhat location do you have reserved (building and room number)?What location are you requesting (building and room number)?What time is the location reserved (including any setup and teardown time)?Client to ensure there is adequate time reserved for catering to setup and takedown.If requesting a room in the University Memorial Center (UMC), what are your setup needs (e.g. banquet, lecture, classroom, etc.)?If requesting a setup other than the standard setup for that room, then a rearrange fee will be incurred. Note: EP&C is not able to facilitate setup changes in venues outside the UMC.Who will be the onsite contact on the date of your event?What is the mobile number for your onsite contact?Will you need any catering? Yes NoMenusPlease review our catering menus.What are your catering needs?Please describe in detail what food and beverage items you are requesting and quantities of each item. If you do not know your catering needs at this time, please write "TBD" in the field above.What is your Speedtype? (for university departments only)If you do not know your catering needs at this time, please write "TBD" in the field above. Note: Providing a Speedtype does not confirm your catering order.If requesting catering in a facility other than the UMC, the client must provide the tables where catering may setup the order. The client may have to rent from a third-party rental company. Please describe how many tables you have and the size of the tables (your catering contract should note how many tables the client needs to provide).Please describe the size and quantity of tables and/or counter space available.Please note that if there is not adequate space and ADA access for catering, we may not be able to accommodate your catering request.Tables from EP&CPlease Note: If there is not adequate space and ADA access for catering, we may not be able to accommodate your catering request. Will there be an exchange of money at your event (e.g. fee to attend, donations, items being sold, etc.)? Yes NoCheck all that apply The event is free to attend There is a fee or admission to attend Onsite ticket sales, donations, auction, etc. Products will be sold at eventPlease provide more information about the exchange of money expected at your event. Will you have alcohol at your event? Yes NoAlcohol Authorization FormPlease review the Events with Alcohol policy.Will you need any audio visual support? Yes NoIs your event taking place in the UMC? Yes NoWhat are your audio visual needs?Review AV packagesIf your event is outside the UMC, please review our available Audio Visual Packages.What is the expected demographic of your attendees? Students Faculty Staff Community Members Non-campus Affiliates ADA Guests Minors (under 18 years of age) Event is open to the public Event is private, invitation onlyCheck all that apply.Review the campus Child Protection PolicyPlease review the campus Child Protection Policy.Will VIPs be attending your event? Yes NoPlease list the name(s) of the VIPs who will be in attendance.Please note any additional information that will assist us with planning your event.ParkingIf you need to arrange parking for your event guests, please visit Parking Services for information.
