Published: March 1, 2024

When completing expense reports that include an official function with alcohol expenses, some departments are assigning all of the official function expenses—meals, non-alcohol and alcohol expenses—to account 550102 -- OFFICIAL FUNCTION WITH ALCOHOL. This overstates the campus’ alcohol expense, which is tracked and reported.

We remind departments that the alcohol and meal/non-alcohol expenses should always be split so they go to the correct expense account, as shown in this example:

Screen shot showing an example of how to correctly document alcohol and non-alcohol expenses as two different line items.

Please let us know if you have any questions and thank you for the support you provide to your departments! CCO Campus Accounting;