New page for PIs and details about FY23 fringe rates

New page for PIs

In last month’s newsletter, we announced that there is a new page that was launched for PIs and campus research administrators to view invoices for their research awards. Those with PeopleSoft FIN access should already have access. There is no additional training required to use this tool and access was granted automatically to anyone listed as project principal, project manager or fiscal staff. This means that PIs are now able to search for invoices related to their own awards without needing any special access. Please take an opportunity to check out the tool, and let us know if you have any feedback or questions!

FY23 fringe rates

In addition, for those that were unable to attend Tuesday Talks on September 20, we had a great discussion about FY23 fringe rates which have not yet been approved. The key takeaways from the discussion included:

• We will continue to propose and charge FY22 rates until the FY23 rates have been approved.
• Once the FY23 rates are approved, the YTD allocation for fringe and the corresponding encumbrance will be reversed. The FY23 rates will then be charged as a lump sum in the month that the rates are approved.
• For awards that are ending, departments should process an accrual entry for the balance of the fringe encumbrance so that we can issue final invoices and reports.
  • The accrual entry should be set by the department to reverse the following month.
  • Once FY23 rates are approved, we will follow the process outlined in bullet point number two above.
• For awards with carry forward restrictions, departments should also book accruals in the proper accounting period so that the correct amount is carried forward.

Please reach out to Stephanie Rosario or David Scarbeary-Simmons if you have any questions about managing fringe rates for your sponsored award activities.