Vice Chancellor Fiez and Chief Financial Officer Ho’a announced that CU Boulder has a new indirect cost rate agreement, also known as the facilities and administrative (F&A) cost rate agreement between CU Boulder and the U.S. Department of Health and Human Services (DHHS).
This agreement was successfully negotiated with new rates through fiscal year 2023, and is based on CU Boulder’s proposal submitted to DHHS for fiscal year 2017. Read the memorandum.
Implementation of the new rates will follow CU Boulder’s Indirect Cost (F&A) Recovery Policy and the Application of Indirect Cost (F&A) on Sponsored Projects Procedural Statement. These documents are being updated to reflect two new rates approved by DHHS for Other Sponsored Activities and Intergovernmental Personnel Act assignments, including what activities are applicable for these rates.
Other Sponsored Activities means programs and projects financed by Federal and non-Federal agencies and organizations which involve the performance of work other than instruction and organized research. Examples of such programs and projects are health service projects, theatre and dance productions, collection and archive digitization, and community service programs. 2 CFR 200 Appendix III Section A.1.c.
Intergovernmental Personnel Act (IPA) Rate is for agreements with the Intergovernmental Personnel Act Mobility Program, which provides for the temporary assignment of personnel between the Federal Government and state and local governments, colleges and universities, Indian tribal governments, federally funded research and development centers, and other eligible organizations. Intergovernmental Personnel Act
Implementation of the New Rates
Existing Proposals
Proposals submitted by OCG prior to July 13, 2021 will continue with the indirect (F&A) cost rate and MTDC base that was originally proposed, should they result in an award.
New Proposals
All proposals routed for submission on July 13, 2021 or later must budget the new indirect (F&A) cost rate for budget periods beginning July 1, 2021. Proposals in process, but not completed prior to July 13, 2021 are encouraged to use the new rates.
Existing Awards
Grants, contracts and other agreements currently in effect will continue with the indirect (F&A) cost rate and MTDC base originally proposed for the duration of the award.
New Awards
New awards will be charged the indirect (F&A) cost rate and MTDC base stipulated in the award agreement from the initial budget period through the project period awarded. For example, an award for a three-year grant based on a three-year proposal will carry the rate in the approved proposal for all three years. Subsequent competitive renewal or continuation periods will be assessed the new rate and MTDC base in effect at that time.
Subawards
The first $25,000 of each subaward will be assessed the same indirect (F&A) cost rate applied to the project as a whole.
If you have any questions regarding proposal budget preparation or implementation of the new rates, please contact your department’s OCG proposal analyst.