Meeting Minutes 09/20/21

Call to Order   

Roll Call

1. Present: Anuja, Teagan, Bailey, Maya, Inji, Suvu, Tania, Jemil

2. Excused: 

3. Absent: Ornella

Open Hearing

Approval of the Minutes

Approval of the Agenda

New Business

1. Acting Secretary: Jemil

   1. Secretary Rotating Schedule

   2. Attendance Sheet

   3. Secretaries, please remember to send out the meeting minutes 24 hours after every meeting with a quick summary of what we discussed included in the email.

Old Business

1. Office Hours Sign Up

2. Liaison Assignments

   1. South Asian Student Association

      1. Anuja and Ornella

   2. Nepalese Student Association

      1. Maya and Teagan 

   3. CU Catalan Club

      1. Jemil and Bailey 

3. Second Funding Cycle

   1. 7:15 PM - South Asian Student Association “Step Up CU”, Rec Center Room of Requirement, December 4th, 2021

      1. Budget Request

         1.  

      2. Notes

Advertising - $500.00 - $500.00 

Equipment Rental - $726.99 - $726.99

1. RC Events

2. Possibly thinking about adding (electronic) speakers 

Food - $2,450.00 - $1,715.00

1. Bawarchi Superior

Space Rental - $319.09 - $319.09

1. The Rec - Room of Requirement

Total - $3,496.00 - $3,261.08 

Budgetary Questions

1. Would the food be packaged into individual meals? (COVID safety)

2. Approximately how many dancers do you intend on having? (COVID safety)

Discussion

1. Pass on to Program Council that some orgs experience with program council hasn’t been good 

2. Jemil: Maybe try and inquire with the program council? (Ask SASA to ask program council) 

3. Off campus restaurants have to be vetted by campus 

4. Jemil: Scale out the food budget request 

Motion to approve South Asian Student Association’s event “Step Up CU”  for $3,261.08 .

1. 5 - 0 - 0

Post-discussion notes

1. Make sure they know their food needs to be packaged 

2. How many dancers

7:30 PM - Nepalese Student Association “Cultural Talent Show ”, Glenn Miller Ballroom, November 13th, 2021 5:30 - 9:00 PM

1. Budget Request

2. Notes

   1. Advertising - $360.69 - $140.00

      1. Original amount is $140.00

   2. Program Council - $1,145.00 - $1,145.00

   3. UMC AV equipment - $139.10 - $139.10

   4. Glen Miller rental- $291.05 - $291.05

   5. Decoration - $329.00 - $0.00

   6. Food (UMC) - $737.27 - $0.00 

3. Total: $2396.13 - $1,715.15

4. Discussion

   1. Carrom Board cost expensive also impractical and don’t really see the significance of it

   2. Food is not culturally relevant (cookies)

   3. UMC is not able to accommodate outside dining without a waiver 

   4. In the future, to all orgs, book outside the UMC if you want to bring in culturally-relevant food

5. Budgetary Questions

   1. Are you using extra equipment from PC for Glenn Miller in addition to equipment from EP&C?

6. Motion to approve Nepalese Student Association’s event “Cultural Talent Show”  for $1,715.15., $1576.05

   1. 4 - 1 - 0

Post-discussion notes

1. Include the budgetary question

7:45 PM - CU Catalan Club “Making Traditional Catalan Panellets”, Rec Center Outdoor Program Classroom, November 5th, 2021

1. Budget Request

2. Notes

   1. Advertising - $50.00 - $50.00

   2. Event Rental - $25.31 - $25.31

   3. Food Supplies - $113.67 - $113.67  

   4. Event Supplies/Decorations - $100.21 - $100.21

3. Total - $259.19 - $289.19

4. Budgetary Questions

   1. N/A

5. Discussion

   1. Supplies are necessary for success of event

6. Motion to approve CU Catalan Club’s event “Making Traditional Catalan Panellets”  for $289.19.

   1. 5 - 0 - 0

7. Post-discussion notes

   1. Please make sure to buy supplies that are reusable/compostable/recyclable (e.g. cloth tablecloths over disposable ones). 

Officer Reports

1. Advisor(s)

   1. America Ferrera Event Photos 

   2. Looking for something to do? Check out the Student Affairs events page. 

   3. CSI is hiring for the following positions: 

      1. Event Planners 

      2. Social Media 

      3. Student Organization Assistant 

   4. CSI Advisory Board

2. Leg Council

   1. No updates

   2. Leg is operating as SOAC temporarily

3. CUSG Liaison 

   1. D+I initiatives

   2. SOAC Chair 

   3. Multicultural Advisory Commission Chair needed

4. GPSG Liaison

   1. TBD

5. Marketing Coordinator

   1. TBD

6. Speakers Coordinator

   1. Sending a list of new potential speakers to Erin

   2. Will send out a form next meeting

   3. Saving up for potential big speaker in the future- OW? MO?

7. Student Outreach Coordinator

   1. Please stay healthy everyone, there’s a lot going around :)

   2. To do

      1. Send out interview survey ASAP

      2. Set up meeting with Jamey 

8. Assistant Speakers Coordinator

   1. TBD

9. Webmaster

   1. Group photos! https://www.when2meet.com/?12867250-mN38v 

10. Social Media Coordinator 

    1. No updates

11. Secretary/Historian

    1. TBD

12. Chair

    1. 1-on-1s 

       1. Teagan: 

          1. Tuesday 11:00am-5:00pm

          2. Wednesday: After 1:30 p.m.

          3. Thursday: 4:00-5:00 p.m. 

          4. Friday: 1:30 p.m.-3:00 p.m. 

       2. Bailey:

          1. Tuesday: Before 11:30 am, after 4 pm

          2. Wednesday: After 7 pm

          3. Thursday: Before 11 am, after 4 pm

       3. Maya:

          1. I’ll text you- I’m in nyc the rest of the week so probably have to be next week

       4. Jemil: 

       5. Ornella:

          1. Monday: 3pm-5pm

          2. Tuesday: 3pm-5pm

          3. Wednesday: 3pm-5pm

          4. Thursday: 9am-11am

          5. Friday: 5pm-8pm

    2. Quarterly report

    3. Talk to PC about possible Elijah McClain collaboration

Adjourn

1. 9:26 PM