Events with Alcohol

If you need help scheduling an event, choosing a venue, or have questions about alcohol service on campus, please contact the Campus Alcohol Agent, Bette Sellers-Anderson at 303-492-3269 or campusalcoholagent@colorado.edu.

All requests for an event with alcohol must be submitted 15 days prior to the event unless the event requires a SEP.  Please see the Alcohol Service On Campus Policy for the SEP process.

To request permission to hold an event with alcohol please use the Event with Alcohol Authorization Form.  Please submit form electronically using Adobe Reader.  Once the form is submitted for approval by the Campus Alcohol Agent you will receive an email confirming the receipt of the form.  If you do not receive a confirmation email within 2 business days please resubmit the authorization request via Adobe Reader.   If you have issues viewing or submitting the form please make sure that you have the most current version of Adobe Reader which you can download by clicking on the words “Adobe Reader” at the end of this sentence. [Adobe Reader]

If you are confused about what kind of event you are having, and what the requirements are for that event, please refer to the Alcohol Policy Decision Tree.

If you are planning an event with alcohol you must follow the University of Colorado Boulder Alcohol Service On Campus Policy. The policy can be found at CU-Boulder's Policies: Alcohol Service on Campus.

If you are unable to use electronic submission, you can email the form to Campus Alcohol Agent at campusalcoholagent@colorado.edu or mail the form to Campus Alcohol Agent, 202 UCB, Boulder, CO 80309-0031.

If you plan to use a Special Event Permit contact the Campus Alcohol Agent.

Follow these Event Process Steps

FAQs

Any event where alcohol is served that meets either of the following conditions is covered by this policy:
  • The event takes place on university property

  • The event is paid for in part or in whole by university funds.

The only events that don't require the form are:
  1. Gatherings of ten or fewer people in a staff or faculty member's office

  2. Events occurring during normal business operations at:

  • The Connection in the UMC;

  • Levy in Folsom Field and at the Coors Event Center;

  • An off-campus location with a liquor license.

This means that the only alcohol served is the type of alcohol authorized under Colorado law for that specific location.  For example, a gathering that takes place at The Connection during its regular business hours that serves beer would not require the Event with Alcohol Authorization Form.

Yes – all events that take place on university property are covered by the Alcohol Service on Campus Policy.

You can have an event anywhere on campus as long as you meet the specific requirements for the type of event.

The CU Event Coordinator is the CU employee responsible for filling out the Event with Alcohol Authorization Form and ensuring compliance with CU policies.

No – these two policies work together.  The Alcoholic Beverages Purchased for University Events policy deals with when university funds can be used to purchase alcohol.  The Alcohol Service on Campus policy deals with when and how alcohol can legally be served and/or sold on campus and off-campus at CU sponsored events.

All private events must meet the following requirements: Invitation only, limited access to invited guests, no advertising to the general public. Alcohol is free unless the event is a University sponsored event and the admission charge or other charge for participation is the same regardless of whether the person attending consumes alcohol or not.

A SEP is issued by the State Liquor Enforcement Division and creates a temporary licensed premise for a specific location and time where alcohol may be served and sold to the public.

The entity seeking to hold an event with alcohol using a SEP must have an approved Event with Alcohol Authorization Form. The process for applying is different depending upon the applicant.  Consult with the Campus Alcohol Agent for more information. The SEP application process requires a minimum of 60 days.

No you can have any outside caterer. Some caterers may tell you that they have a liquor license and can serve alcohol at any event they cater. This is not true, there's no such thing as a portable liquor license.

Regardless of who caters the event, servers of alcohol must be either TIPS or ServSafe certified unless the event is an un-catered event at a private residence.

Security requirements will be determined on a case by case basis by the CU Police Department.

Yes- there must be a system in place to identify guests who are not of age so they won't be served alcohol (wrist bands-hand stamps etc).

A valid driver's license, state issued identification card, military identification card, or passport are all approved forms of identification.

If you are using a special event permit you must serve substantial foods, like sandwiches, meat or pizza. It is also required that food and non-alcoholic beverages be served at all events with alcohol, per our policy.

If you use a purchase order to purchase alcohol you still need to complete an Official Function Form. For purchases made using the P-Card and for personal reimbursements, the Official function Form is not required.

You still need to complete the Event Management Form for events with over 200 attendees and for outdoor events.

  1. Auxiliary funds (funds 20 and 29) can be used to pay for alcohol at a CU sponsored event where an admission or registration fee is the same regardless of whether the person attending consumes alcohol or not.

  2. If there is no charge to attendees or the event is a fundraising event, a fund 34 speedtype with a Gift Purpose Code 2 of Y must be used.

Yes – you can use your P-Card to pay a restaurant or caterer if alcohol is included in the bill. You can't use your P-Card to purchase alcohol at a liquor store. To purchase alcohol at a liquor store you will need to use a purchase order. For more information please refer to PSC Procedural Statement Alcoholic Beverages Purchased for University Events.