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7/14/25 Agenda

CEB AGENDA 

Monday July 14th, 2025 

Expected Duration: 150 minutes 

4:30 PM MT 

 

  1. Call to Order    
  1. Called to order: 4:35PM 

Attendance 

  1. Present: Junior, Sanjana, Ratna, Shruthi, Morgan, Angela, Alexis 
  1. Absence: Naisha (excused), Shoshi (Late, excused), Bree (Late, excused) 
  1. Open Hearing  
  1. Approval of the Minutes 
  1. Approval of the Agenda 

New Business 

First Funding Cycle 1st Hearing  

Mission Statement: 

  1. The Cultural Events Board aims to broaden cultural knowledge by supporting the voices of underrepresented and misrepresented groups on campus, thereby promoting student engagement with their platforms. The Cultural Events Board encourages opportunities for interaction among students resulting in respect, appreciation, and understanding for cultural differences. 

5:00 PM – Latine Student Alliance  

  1. Liaisons: Angela and Ratna 

Notes: 

  1.  
  1. Motion 

5:15 PM – Filipino Student Assocation - “AU Cultural Event Collaboration” on October 1st from 6:00 pm – 8:00 pm in the Abrams Lounge  

  1. Liaisons: Naisha and Junior 

Notes:  

  1. Funding will be mostly for food and decorations 

  1. Event as popular last year 

  1. About 130-person turnout 

  1. Turnout was also larger than that of previous years 

  1. Event educated attendees on Filipino culture 

Event logistics 

  1. Presentations introducing attendees to FSA and Filipino culture 

  1. Will be followed by a ‘newspaper dance’ 

  1. This was very popular last year 

  1. Event will hopefully bring people together especially with it being a collaboration between FSA and AU 

  1. History and food will be a large part of the event as food is a large part of sharing culture with others 

Questions from the Board: 

  1. How do you plan to market the event? 

  1. Advertising through social media (Instagram) 

  1. Getting people signed up to their email list as well as recruiting at BIF 

  1. Also using AU social media 

  1. Word of mouth 

  1. Any improvements? 

  1. Catering timing went really well, however activities had some issues 

  1. The venue was too small for the amount of people who attended the event 

  1. Are planning on doing activities in smaller groups to better manage the amount of people 

  1. Also getting a larger venue 

  1. Also more diversity in food 

  1. How many attendees this year? 

  1. Hard to say specifically... but they have a better advertising plan as well as using the audiences they have on social media they plan to better utilize and manage attendee numbers 

Discussion: 

  1. Did a good job of explaining their intentions for the event and the purpose of the events components  

  1. Event has been successful in the past 

  1. They gave important and achievable improvements to make to the event 

Motion to approve mission statement alignment for Filipino Student Assocation - “AU Cultural Event Collaboration”: 

  1. 5-0-1 

5:30 PM – South Asian Student Association (SASA) - “Garba Night” on September 12th from 6:00 pm – 9:00 pm in the UMC Glenn Miller Ballroom  

  1. Liaisons: Sanjana and Shoshi  

Notes:  

  1. Garba comes from traditional dance celebrated during the Navratri holiday 

  1. The event hopes to educate on the holiday, as well as creating a space for people to celebrate Navratri when away from home 

  1. Expected attendance of 250-300 

  1. This will be the fifth time the event will be held 

  1. Over 260 attendees last year 

Changes: 

  1. Connecting with other south Asian groups across campus to improve music selection 

  1. Will also allow attendees to request music at the event 

  1. Beginning event sign up earlier than last year as they felt they were pressed for time last year. 

Discussion: 

  1. Consistent and tangible changes being made to build on past years 

  1. Regarding attendance... 

  1. They had said in the past that they had not used buff one scanners and having issues with attendance 

  1. Going forward there should be more clarity with the board regarding how attendance will be taken 

  1. Did a great job of mentioning how they will make their event accessible to student body 

Motion to approve mission statement alignment for South Asian Student Association (SASA) - “Garba Night”: 

  1. 6-0-0 

Questions from the Board: 

  1. Marketing?  

  1. Digital advertising  

  1. Postering around campus 

  1. Word of mouth to other South Asian orgs 

  1. How accurate have they been when predicting attendee count? 

  1. They generally estimate that everyone who signs up or spreads word of mouth will bring a couple other with them 

  1. It is generally pretty difficult to predict attendee count (bc of factors like international students, etc.); however the amount of people that come has consistently risen 

  1. As a result, they have booked a larger venue to account for this 

  1. How do they do attendance tracking? 

  1. They usually have attendees give their name as well as using buff one tappers 

  1. Board Member Leave of Absence Request - HB 

  1. Motion to approve leave of absence 

  1. 5-0-0 

Old Business 

NSA Nepal Night – Public Safety Bill  

  1. Requesting a reallocation:   
  1. AV-line - $430.40  
  1. Food -  $838.17  
  1. Advertising - $203.03  
  1. Motion to approve the reallocation of $1,471.60 for NSA’s Nepal Night 
  1. 5-0-0 

SASA Show - funding reallocation 

  1. Looks like only $84.80 over for their budget – Approved as Chair 7/14/25  

 

Officer Reports 

Advisor 

  1. EP&C update: Exemption for outside food will be charged a buyout of $2500 or 50% of Catering Food total, whichever is greater 
  1. Regularly checking the CEB email daily and weekly (Morgan, Sanjana, Shruthi, Junior, Ratna mostly, but everyone else too) 
  1. Reach out with any questions or concerns 
  1. Checking personal emails as well – especially with liaisons and the upcoming year starting, I will mainly be communicating through email about any tasks, etc.  
  1. CEB Recruitment – please take a look at this form – any feedback or edits before we publish? 
  1. Bree - can you please add the new form and finalize on website? 
  1. CEB Fall timeline -  
  1. August 4 – Applications open 
  1. August 25 –1st CEB meeting 
  1. August 27 – Be Involved Fair tabling 
  1. Sept 2-5 – Tabling in the UMC 
  1. September 5 – Priority Deadline @ 11:59PM 
  1. September 8 – Review apps 
  1. September 15 – Interviews 
  1. By September 17 – Morgan sends out acceptance emails 
  1. Sept 17-22 – New member orientation 
  1. September 22 – New members’ first meeting 
  1. Meeting agendas vs. meeting minutes 
  1. Only need to post meeting agendas, not meeting minutes 
  1. Morgan – creating meetings agendas 

Leg Council Liaison 

  1. N/A 

GPSG Liaison 

  1. N/A 

Finance Board Liaison 

  1. N/A 

Student Outreach Coordinator 

  1. Liaisons, send out the emails to your orgs as soon as you can if they are approved! 
  1.  
  1. none 

Marketing Coordinator 

  1. none 

Speakers Coordinator 

  1. Contract almost finalized 

Secretary/Historian 

i. currently working on newsletter for august! Let me know any recommendations/ things you'd like to see on it! 

Multimedia Coordinator 

  1. Check out our LinkedIn! Let me know any recommendations etc. 
  1. Last call for Member Spotlights! 

Assistant Student Outreach Coordinator 

  1. None 

Assistant Speakers Coordinator 

  1. None 

Chair 

  1. Upcoming meetings – 4-6 pm MT via Zoom 

July 16th (1st funding cycle hearings – budget approvals) 

August 11th (will cancel if needed) 

August 25th (1st CEB meeting of the semester) 

  1. Please check out the new OneDrive, make any adjustments and let me know if you need help 
  1. Including the CEB email in messaging  

 Adjourn  

  1.   6:03 pm MT