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Meeting Minutes 4/7/2025

Present: Alexis, Shruthi, Bree, Angela, Ratna, Naisha, Lawrence, Sanjana, Morgan, Aneesh 

Absent: Allie (excused) 

  1. Approval of the Minutes 
  1. Approval of the Agenda  

New Business 

Post-Event Hearings 

7:15pm: Iranian Students at CU 

DG Event 

  1. No dinner 
  1. Panda Order - Allie’s order 

ROD Overview 

  1. Last chance to update reception/tickets/plus one 
  1. Q&A team meeting tomorrow? 
  1. Just got feedback on questions! 
  1. Meeting from 5-6 tomorrow. Zoom or in CEB office! 
  1. Ticket sales: 133 sold, 42 redeemed w/promo codes 
  1. What to wear: 

Dress nicely; this is a business casual event, no jeans, no sneakers 

  1. Nice top/button down and slacks/longer skirts, similar to ceremony attire 
  1. Comfortable shoes 
  1. Keep in mind we will be doing lots of walking and standing, so functional but professional 
  1. Wear your nametag. 

 

 Old Business 

3rd funding cycle 

Art Auction CU 

  1. Did they email to request a couple of funding moves in the Auction Festival budget and also ask for additional funding in the amount of $ 154.38 to have enough funds to pay the Program Council invoice?  

Fifth Funding Cycle  

SASE – Byron R. White Club– April 4th – 6pm-10pm 

Liaisons 

  1. Naisha 
  1. Sanjana 

Post Event Review 

Advertising 

  1. Saw social media posters 
  1. Saw posters around campus 

Logistics 

  1. On time for the most part 
  1. Checking in people! 
  1. Very crowded, maybe even lower attendance due to weather 
  1. Confusion over what lines were for what booth 
  1. Space was hard for performances, especially for audience to see 
  1. Could navigate to space well 
  1. Signs in parking garage, outside, video on social media 
  1. Some booths of food ran out very quick 
  1. Good sample size portions, “taster” styles made it easy to try ever table 

Content 

  1. Everyone still enjoyed event even though there was no headliner 
  1. Some performances were very long, audience got bored 
  1. Trifolds at booths were good 
  1. Games/activities were relevant 
  1. Performers were relevant and good 

Future Notes 

  1. Maybe add a time limit to performances 
  1. For this scale of this event, do not use Byron White or a space similar in size 

ASA – Village Centre – April 19th – 5:30pm-9:00pm 

Liaisons 

  1. Allie 
  1. Bree 

Updates 

  1. Visited Alexis today 
  1. Update on second tasting 
  1. Approval of food quotes (new food quotes in folder) 
  1. Just food total is $7,121 so comes out to about $23/person 
  1. They are also requesting additional funding for water since EP&C was supposed to provide water 
  1. Motion to approve $9,073.86 for food for ASA’s event  
  1. 5-0-0 

SASA – Lower Rec – April 12th - 6:30pm-9pm 

Liaisons 

  1. Shruthi 
  1. Angela 

Who can go? 

  1. Angela 6:30- 8 
  1. Aneesh (6:30 – 8) 
  1. Shruthi 6:30 – 7:30 
  1. Bree (6:30-7:30) 
  1. Ratna 6:30-7:30 
  1. Naisha 6:30-7:30 
  1. Sanjana (After NSA) 

Updates 

  1. Post Event Survey Sent  

 

VeRVE Collisionz – GMB– April 6th - 6pm-9pm 

Liaisons 

  1. Ratna 
  1. Bree 

Post Event Review 

Advertising 

  1. Social media, but did not take board’s advice 

Logistics 

  1. Started on time 
  1. There was no attendance tracker 
  1. Couldn’t see dancers because of the space, many people standing 
  1. Stage would be a little too small 

Content 

  1. MC was engaging 
  1. Talked about roots/background on music and dance styles 
  1. Very educational 

Future Note 

  1. See if they can have a better venue for visability (maybe dance building) 
  1. Track Attendance 

NSA – Nepal Night 2025 - Glenn Miller Ballroom– April 12th – 4:00pm-10:00pm 

Liaisons 

  1. Naisha 
  1. Ratna 

Who can go? 

  1. Shruthi 7:45 – 8:45 
  1. Angela 4-6 
  1. Naisha 4-6 
  1. Sanjana (4-6) 
  1. Ratna 4-6 
  1. Aneesh (4 – 6) 

Updates 

  1. Visited Alexis last week bc they were concerned about advertising 
  1. Post event survey sent! 

IFest – Glenn Miller Ballroom – April 13th – 3:00pm-7:00pm 

Liaisons 

  1. Aneesh 
  1. Shruthi 

Updates  

  1. Motion to approve $13,229.20 for food for IFest’s event 
  1. 5-0-0 
  1. Follow up on their stickers situation, it may be too late for them to get them. And same thing for marketing 
  1. They sent another poster today I didn’t link it because I assume its too late.
  1. Make “Myths and legends” more legible – perhaps provide a bold or highlight box behind the myths and legends text? 

Who can go? 

  1. Shruthi 
  1. Sanjana (4-7) 
  1. Lawrence 
  1. Angela  
  1. Naisha 4-7 
  1. Ratna 4-7 
  1. Bree (4-6) 
  1. Aneesh 3 – 5:30 

LSA – LSA Formal 2025 – Koenig Alumni Centre– April 19th - 2pm-10pm 

Liaisons 

  1. Lawrence 
  1. Morgan  

Updates 

  1. Emergency funding request for extra tables and chairs to rent from Colorado Party Rentals 
  1. Waiting on the quotes for that 
  1. Liaisons – did yall get a confirmed time of start for the event? If not, can you follow up 
  1. 6pm according to their marketing  

Asian Unity – Koenig Alumni Building – April 11th – 6PM-10PM 

Liaisons 

  1. Aneesh 
  1. Allie 

Updates 

  1. Sending Post-Event Survey  

 Who can go? 

  1. Aneesh 6-8 
  1. Angela 6-8pm 
  1. Naisha 6-7 (maybe) 

oSTEM – oSTEM Region E Conference – ECCS 200, 201, 245, 265– April 12th – 9:00am-5:30pm 

Liaisons 

  1. Sanjana  
  1. Angela 

Updates 

  1. They have selected their speakers and are waiting to hear back from some of them 

Who can go? 

  1. Angela (1pm-3pm) 
  1. Lawrence (4pm-5pm) 
  1. Sanjana 

BSA – BSA Jazz Formal - Touchdown Club at Folsom Field – April 12th - 5pm-10pm 

Liaisons 

  1. Ratna 
  1. Lawrence 

Updates 

  1. Also visited Alexis today 😊 - they are looking good, have a lot of what they need already 
  1. Requesting an additional $267.89 in Parts/Materials/Supplies for food warmers and painters tape 
  1. $398.01 decrease in Venue Quote 
  1. “buyout fee for one of the caterers was less than the original amount” 
  1. Reallocation of $267.89 approved by chair.  
  1. Will send post-event survey 

Who can go? 

  1. Shruthi 9-10 
  1. Angela 8pm-10pm 
  1. Lawrence 5pm-9pm 
  1. Bree (5-6:30) 
  1. Naisha 8-9 
  1. Ratna (8-10) 

HEAL – ECCR 150 – April 3rd – 6pm-7pm 

Liaisons 

  1. Lawrence 
  1. Morgan 

Post Event Review 

Advertising 

  1. Did not have print advertising around campus 
  1. Social media posts 

Logistics 

  1. Started on time, but ran a little over due to passionate speakers 
  1. Decent turn out (approx. 25 ppl) 
  1. Manual attendance tracker 

Content 

  1. Same learning outcome, even though it was over zoom 
  1. Had Q&A  
  1. Lots of leftover food 
  1. Shout out to CEB, had post event survey 
  1. Aligned w org’s mission 

Future Notes 

  1. Scale food to attendance 
  1. Advertise more for turnout 

Officer Reports  

  1. Advisor  
  1. Liaisons: If you have any organizations who are requesting reallocations, please make sure those are noted in the minutes and the allocations tracker! 
  1. Hi Bree – still need to update the website for applications and the event and socials for CEB’s event happening this week 
  1. Can you see if you can tag/work with or do a collab post with CWA and the CU Boulder Life channel?  
  1. Spring Website updates - here is what i am thinking 
  1. Still low on ticket sales!! Please try and market as much as possible! 
  1. Working with Morgan and Aneesh on CUSG Closed Catering Legislation 
  1. Retreat – April 19!  
  1. Leg Council Liaison 
  1. No updates 
  1.  GPSG Liaison 
  1. No updates 
  1. Finance Board Liaison 
  1. No updates 
  1. Student Outreach Coordinator 
  1. No updates 
  1. Marketing Coordinator 
  1. Nope 😊  
  1. Speakers Coordinator 
  1. Q&A Committee meeting tomorrow 
  1. Sent outreach emails to student orgs and departments. 
  1. Secretary/Historian 
  1. none 
  1. Multimedia Coordinator 
  1. None! 
  1. Assistant Student Outreach Coordinator 
  1. None 😛 
  1. Assistant Speakers Coordinator 
  1.  
  1. Chair 
  1. Elections  
  1. Officer presentations at retreat on April 19 – officers have 5min presentation ready 
  1. Elections on April 21 – pls talk to anyone for current positions you are interested in 
  1. Adjourn 
  1. 8:40