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Meeting Minutes 3/17/25

Present: Shruthi, Bree, Angela, Naisha, Lawrence, Sanjana, Morgan, Allie, Aneesh 

Absent: Ratna (excused), Alexis (excused) 

  1. Approval of the Minutes 
  1. Approval of the Agenda  

New Business 

Mural Post-Event Review 

Advertising 

  1. Banners in the UMC 
  1. Posters in a lot of places 

Logistics 

  1. Directions/signs in School of Ed were helpful 
  1. Turnout was very good – very lively 
  1. Approx 50 attendees 
  1. 43 RSVP’s 
  1. Started slightly later than planned 
  1. Building up crowd/waiting for Danielle 
  1. Rest of the event ran on-time 
  1. Food set-up was done on time 
  1. Speeches ran smoothly 

Content 

  1. Enjoyed speakers and Q&A w/ Danielle 
  1. Food was very good 

Future Notes 

  1. Food and tables organization was a little awkward – food was separated from seating 
  1. Food didn’t happen pre-event – communication didn’t happen to tell people to get food ahead of time, so maybe something to improve on 
  1. Space in general was awkward: pillar made it hard to see 

 Old Business 

Fourth Funding Cycle 

Iranian Students at CU Boulder – “Persian New Year 2025”-WVCC Multipurpose Room – March 15th 6-10pm  

Liaisons 

  1. Morgan 
  1. Sanjana 

Updates 

Post-Event Review 

Advertising 

  1. Not much physical advertising – had to go search for their social media for any info on event 

Logistics 

  1. Mainly community members/family members 
  1. Not geared towards the student body 
  1. Portion was not in English without translation... 
  1. Seemed like an announcement 
  1. MC 
  1. Space was too full; people had to stand 
  1. Told people if they didn’t RSVP, they needed to wait until everyone else got food 
  1. Power went out?  

Content 

  1. Performances until 9 when power went out 
  1. Flowers/display didn’t have an explanation 
  1. Plenty of food  

Future Notes 

  1. Translation issues 
  1. Need to be conscientious of student:community ratio  

Vietnamese Student Association – “Lunar New Year Culture Show 2025” -  GMB – March 16th 5:00 PM – 10:00 PM 

Liaisons  

  1.  Allie 
  1. Aneesh 

Updates 

Post-Event Review:

Advertising 

  1. Lots of advertising that wasn’t approved by CEB and didn’t have CEB logos  
  1. Address possible bylaw violations 

Logistics 

  1. Event was slightly delayed 
  1. Lines seemed manageable for night market 
  1. Vendors were checking people’s papers to make sure they didn’t take more food than planned 
  1. Show started about 20 min late 
  1. Dhruv performed for 25 min. 
  1. Performed 4 songs 
  1. Weren’t tracking attendance 
  1. Table was there, but was not staffed the entire time 
  1. Taekwondo performance was hard to see in the back of the room 

Content 

  1. Dhruv’s songs did not add much cultural value  
  1. All the other performances were really great and felt culturally appropriate 

Future Notes 

  1. Post-event hearing  
  1. Advertising  
  1. Track attendance? 

Muslim Student Association – “MSA Iftar Night” - Rec Ice Rink Overlook– March 16th 4:30-7:30pm 

Liaisons  

  1. Angela 
  1. Naisha 

Updates 

  1.  

Post-Event Review:

Advertising 

  1. Schedule that was posted did not have CEB logos 
  1. Social media posts, no physical posters we saw 

Logistics 

  1. Good turnout (>100 people) 
  1. Started a little bit late, but were able to catch up 
  1. Had a separate room set up for prayer 
  1. Still setting up at 5pm 
  1. Art was set up in a separate room 

Content 

  1. Very educational  
  1. Kahoot 
  1. Sermon/lecture had lots of great takeaways, even if you do not observe Ramadan 
  1. Catered to a younger audience 
  1. Translated any content that was in Arabic 
  1. Henna artist 

Future Notes 

  1. Reiterating advertising requirements 

Fifth Funding Cycle  

SASE – Byron R. White Club– April 4th – 6pm-10pm 

Liaisons 

  1. Naisha 
  1. Sanjana 

Updates 

  1. They got us a new quote for the parking passes  
  1. $70 approved for parking by Chair; 2 hrs in advance seemed appropriate for vendors 

ASA – Village Centre – April 19th – 5:30pm-9:00pm 

Liaisons 

  1. Allie 
  1. Bree 

Updates 

  1. Tasting schedules for March 18th  
  1. We’ll check-in here soon  

SASA – Lower Rec – April 12th - 6:30pm-9pm 

Liaisons 

  1. Shruthi 
  1. Angela 

Updates 

  1. None 

VeRVE Collisionz – GMB– April 6th - 6pm-9pm 

Liaisons 

  1. Ratna 
  1. Bree 

Updates 

  1. Requesting $397.52 in additional funding: 
  1. $88.60 increase in PC quote 
  1. $308.92 increase in Events Planning quote 
  1. Approved by Chair in full 

NSA – Nepal Night 2025 - Glenn Miller Ballroom– April 12th – 4:30pm-10:00pm 

Liaisons 

  1. Naisha 
  1. Ratna 

Updates 

  1. Don’t have updated catering quote yet. 
  1. “We have decided to remove desserts from the event and have requested an updated quote from EPNC to reflect this change.” 

IFest – Glenn Miller Ballroom – April 13th – 3:00pm-7:00pm 

Liaisons 

  1. Aneesh 
  1. Shruthi 

Updates 

  1. Waiting on EP&C Quote 
  1. New Performer – funded $150.00 by Chair  

LSA – LSA Formal 2025 – Koenig Alumni Centre– April 19th - 2pm-10pm 

Liaisons 

  1. Lawrence 
  1. Morgan  

Updates 

  1. Sent us their marketing 
  1. Board comments: 
  1. Should mention the actual time instead 
  1. Should say formal attire is highly encouraged/requested instead 
  1. Why ask food allergies on the RSVP form? Could be to get a sense of dietary restrictions and fine to keep 
  1. Q: Would they change their menu based on the responses? 
  1. Updated catering quote 
  1. Motion to approve $2520.00 for LSA’s catering. 
  1. 5 – 0 – 0  

Asian Unity – Koenig Alumni Building – April 11th – 6PM-10PM 

Liaisons 

  1. Aneesh 
  1. Allie 

Updates 

  1. Waiting on funds from ASSG 

oSTEM – oSTEM Region E Conference – ECCS 200, 201, 245, 265– April 12th – 9:00am-5:30pm 

Liaisons 

  1. Sanjana  
  1. Angela 

Updates 

  1. No Updates.  

BSA – BSA Jazz Formal - Touchdown Club at Folsom Field – April 12th - 5pm-10pm 

Liaisons 

  1. Ratna 
  1. Lawrence 

Updates 

  1. No updates 

HEAL – ECCR 150 – April 3rd – 6pm-7pm 

Liaisons 

  1. Lawrence 
  1. Morgan 

Updates 

  1. Pre-spending meeting this Wednesday 

Officer Reports 

Advisor  

  1. Out sick no updates 

Leg Council Liaison 

  1. No updates  

 GPSG Liaison 

  1. No updates 

Finance Board Liaison 

  1. Budget season is done  

Student Outreach Coordinator 

  1. If any of your orgs reach out because they’re missing something in BuffConnect, just lmk! 

Marketing Coordinator 

  1. Tabling Sign Up 
  1. https://o365coloradoedu-my.sharepoint.com/:x:/r/personal/shra3446_colorado_edu/_layouts/15/guestaccess.aspx?e=DaqUMA&share=EQrS-dmV2QBMhpdlVPlnB64BfS0-LD16ccoSne7uVHImJg 

Speakers Coordinator 

  1. Speaker 
  1. Q&A Committee 
  1. Reception Catering is decided.  
  1. Ticket Sales  
  1. Only 45 tickets sold as of last week. 
  1. Advertising Ideas 
  1. Please repost! 
  1. Reach out to  
  1. Relevant departments 
  1. More digital advertising (UMC and REC) 
  1. CEB Funded orgs 

Secretary/Historian 

  1. None 

Multimedia Coordinator 

  1. No 

Assistant Student Outreach Coordinator 

  1. None  

Assistant Speakers Coordinator 

  1.  

Chair 

  1. Elections  
  1. Officer presentations at retreat on April 19 – officers have 5min presentation ready 
  1. Elections on April 21 – pls talk to anyone for current positions you are interested in 
  1. Vote for CUSG Elections! 

Adjourn 

  1. 8:24