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Meeting Minutes 3/10/25

Present: Aneesh, Allie, Morgan, Sanjana, Ratna, Naisha, Angela, Bree, Shruthi, Alexis 

Absent:  Lawrence, Aaliyah 

  1. Approval of the Minutes 
  1. Approval of the Agenda  

New Business 

  1. Mural ROD 

 Old Business 

Fourth Funding Cycle 

Iranian Students at CU Boulder – “Persian New Year 2025”-WVCC Multipurpose Room – March 15th 6-10pm 

Liaisons 

  1. Morgan 
  1. Sanjana 

Updates 

  1. Sent post event survey 

Who can go? 

  1.  Lawrence (6-8pm) 
  1. Aneesh (6-8) 
  1. Angela (6-8:30) 
  1. Sanjana (7-8) 
  1. Bree (6:00-7:00) 
  1. Morgan (7:30 –10:00) 

Women of Aeronautics and Astronautics – “CU WoAA Conference” - Aerospace Building- March 8th 9am-4pm 

Liaisons  

  1. Shruthi 
  1. Bree  

Post-Event Review 

  1. Advertising 
  1. Internal engineering (BOLD Center, other orgs) 
  1. Asked to collab w CEB on social media 
  1. UMC and WillVill 
  1. Logistics 
  1. At the end of the event, people had started to leave (3:00-4:00) 
  1. Content 
  1. Had 20 speakers 
  1. Educational content 
  1. Focus on getting involved in aerospace 
  1. Tabling from other orgs 
  1. Future Notes 
  1. 13 responses from post event survey 
  1. Provide more information about schedule 

Vietnamese Student Association – “Lunar New Year Culture Show 2025” -  GMB – March 16th 5:00 PM – 10:00 PM 

Liaisons  

  1. Allie 
  1. Aneesh 

Updates 

  1. Parking 
  1. Post-event survey sent 

Who can go? 

  1. Aneesh (5-8) 
  1. Lawrence (5-8) 
  1. Angela (6:30-8) 
  1. Sanjana (6:30-7:30) 
  1. Shruthi (6:30-8:00) 
  1. Bree (6:30-8:00) 
  1. Naisha (9-10) 
  1. Ratna (5:45-7:00) 
  1. Morgan (6:30-9:00) 

Muslim Student Association – “MSA Iftar Night” - Rec Ice Rink Overlook– March 16th 4:30-7:30pm 

Liaisons  

  1. Angela 
  1. Naisha 

Updates 

  1. Sent out the post-event survey.  
  1. Requesting additional funds. 
  1. Goodie Bags  
  1. Not funding 
  1. Dessert Cups  
  1. Not funding because we did not fund dessert/not enough information 
  1. Photo Booth - $34.28 
  1. Centerpieces - $59.96 
  1. $94.24 -Approved by Chair 3.10.25 (For photobooth/centerpiece) 

Who can go? 

  1. Angela (4:30-6) 
  1. Naisha (4:30 – 7:00ish) 
  1. Ratna (4:30-5:45) 
  1. Morgan (4:30 – 6:30) 

Fifth Funding Cycle 

SASE – Byron R. White Club– April 4th – 6pm-10pm 

Liaisons 

  1. Naisha 
  1. Sanjana 

Updates 

  1. Sent us updated advertising 
  1. QR code is hard to scan (consider making bigger, changing color) 
  1. They also have an additional funding request for parking passes   
  1. Ask to clarify quote  

ASA – Village Centre – April 19th – 5:30pm-9:00pm 

Liaisons 

  1. Allie 
  1. Bree 

Updates 

  1. Tasting schedules for March 18th  
  1. Got approved for funding from ASSG 

 

SASA – Lower Rec – April 12th - 6:30pm-9pm 

Liaisons 

  1. Shruthi 
  1. Angela 

Updates 

  1. Needs approval of marketing,  
  1. Approved 

VeRVE Collisionz – GMB– April 6th - 6pm-9pm 

Liaisons 

  1. Ratna 
  1. Bree 

Updates 

  1. No updates 

NSA – Nepal Night 2025 - Glenn Miller Ballroom– April 12th – 4:30pm-10:00pm 

Liaisons 

  1. Naisha 
  1. Ratna 

Updates 

  1. Performer fee was negotiated down 
  1. Finally scheduled for hearing with ASSG 
  1. Tasting update? 

IFest – Glenn Miller Ballroom – April 13th – 3:00pm-7:00pm 

Liaisons 

  1. Aneesh 
  1. Shruthi 

Updates 

  1. Waiting on EP&C Quote 
  1. New Performer 
  1. Waiting for quote 
  1. Photographer is the same one that they used last year,  “evidence of prior work” 
  1. $175 Approved by Chair 3.10.25 

LSA – LSA Formal 2025 – Koenig Alumni Centre– April 19th - 2pm-10pm 

Liaisons 

  1. Lawrence 
  1. Morgan  

Updates 

  1. No updates 

Asian Unity – Koenig Alumni Building – April 11th – 6PM-10PM 

Liaisons 

  1. Aneesh 
  1. Allie 

Updates 

  1. Consider putting location near the date 
  1. Very busy, hard to read 
  1. “What to expect...” Hard to read 
  1. Typo on 2nd page “8:00 PPM” 
  1. Funding requests 
  1. Equipment Rental – The Alumni Centre has CPR as a preferred vendor for these items which is why alternatives such as the Rec/EP&C were not considered. 
  1. Motion to approve $5,569.12 in additional funding for Asian Unity’s equipment rental line item 
  1. 5-0-0 

oSTEM – oSTEM Region E Conference – ECCS 200, 201, 245, 265– April 12th – 9:00am-5:30pm 

Liaisons 

  1. Sanjana  
  1. Angela 

Updates 

  1. Sent their advertising again with the updates they mentioned last week 

BSA – BSA Jazz Formal - Touchdown Club at Folsom Field – April 12th - 5pm-10pm 

Liaisons 

  1. Ratna 
  1. Lawrence 

Updates 

  1. Revised poster with the suggested fixes from the board  
  1.  approved 
  1. Have started asking for payment requests 

HEAL – ECCR 150 – April 3rd – 6pm-7pm 

Liaisons 

  1. Lawrence 
  1. Morgan 

Updates 

  1. Waiting on them to fill out the pre-spending meeting poll 

Officer Reports 

  1. Advisor  
  1.  
  1. Leg Council Liaison 
  1.  No updates 
  1.  GPSG Liaison 
  1. No updates 
  1. Finance Board Liaison 
  1. Budget bill – 2nd reading  
  1. Student Outreach Coordinator 
  1. No updates 
  1. Marketing Coordinator 
  1. Nope 
  1. Speakers Coordinator 
  1. CCP 
  1. Pls or else we won’t make fire code 
  1. Please wear B-Casual (nice pants, nice top, preferably no jeans) 
  1. CCP Attendance (Name and Time) 
  1. Allie – 2pm or whenever :) 
  1. Aneesh – 3:30pm 
  1. Ratna – 4:55 pm 
  1. Angela- 4:20pm 
  1. Lawrence -  
  1. Morgan – 4pm 
  1. Sanjana- 4:15ish  
  1. Speaker 
  1. Q&A Committee 
  1. Decorations? 
  1. Secretary/Historian 
  1. Multimedia Coordinator 
  1. None! 
  1. Assistant Student Outreach Coordinator 
  1.  
  1. Assistant Speakers Coordinator 
  1. None 🙃 
  1. Chair 
  1. Elections  
  1. Officer presentations at retreat on April 19 – officers have 5min presentation ready 
  1. Elections on April 21 – pls talk to anyone for current positions you are interested in 
  1.  
  1. Adjourn 
  1. 8:04